Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm 6:30 pm In Camera Council Page 1. Invocation Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. 2. Disclosure of Interest 3. Adoption of Minutes Special Planning & Development Committee Minutes, June 24, 2019 1 Council Minutes, June 24, 2019 8 Special Council Minutes, July 22, 2019 27 Executive Committee Minutes, September 9, 2019 34 Planning & Development Committee Minutes, September 9, 2019 39 4. Presentations 5. Delegations 6. Correspondence 6.1 Corr. 20-19 46 Charlene Touzel, City Clerk City of Brantford Re: Endorsement of LUMCO Resolution regarding Retail Cannabis Stores Recommendation: That Corr. 20-19, dated July 3, 2019, from the City of Brantford, regarding the Endorsement of LUMCO Resolution regarding Retail Cannabis Stores, be endorsed. 6.2 Corr. 21-19 49 The Corporation of the City of Stratford Re: Opposition to Changes in 2019 Provincial Budget and Planning Act Recommendation: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm That Corr. 21-19, received July 19, 2019, from the City of Stratford, regarding Opposition to Changes in 2019 Provincial Budget and Planning Act, be endorsed. 6.3 Corr. 22-19 50 Marisa Carpino, Director, Community Services, City of Pickering Re: Pickering Museum Village Policy - Repeal of Pickering Museum Village Policy (CUL 060) & Pickering Museum Village Procedure (ADM 040-001) Recommendation: 1. That Corr. 22-19, Memo, dated August 14, 2019, from Marisa Carpino, Director, Community Services, regarding the Pickering Museum Village Policy be received; and, 2. That in accordance with the particulars set out in the Memo, Policy CUL 060 and Procedure ADM 040-001 are hereby repealed. 6.4 Corr. 23-19 128 Association of Municipalities of Ontario (AMO) Re: Fixing the Housing Affordability Crisis, Municipal Recommendations for Housing in Ontario Recommendation: 1. That Corr. 23-19, dated August 14, 2019, AMO Report titled ‘Fixing the Housing Affordability Crisis, Municipal Recommendations for Housing in Ontario’, be received; and, 2. That staff be directed, through the CAO, to review and report back to Council on the recommendations contained in the report as they pertain to the City of Pickering. 6.5 Corr. 24-19 171 Jeff Yurek, Minister of the Environment, Conservation and Parks Re: More Homes, More Choice Act, 2019 – Updated Conservation Authorities Act Recommendation: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm That Corr. 24-19, dated August 16, 2019, from Jeff Yurek, Minister of the Environment, Conservation and Parks, regarding Conservation Authority Operations, be received for information. 6.6 Corr. 25-19 172 Jason McMartin, CAO/Clerk-Treasurer The Corporation of the Township of Papineau-Cameron Re: Council Resolution 2019-160 – Forced Amalgamation, Ontario Municipalities Recommendation: That Corr. 25-19, dated August 15, 2019, from the Corporation of the Township of Papineau-Cameron, regarding Council Resolution 2019-160, Forced Amalgamation, Ontario Municipalities, be endorsed. 6.7 Corr. 26-19 174 Ministry of Transportation, Road Safety Policy Office, Safety Policy and Education Branch Re: Enhancing Municipal Road Safety through Automated Speed Enforcement (ASE) Recommendation: 1. That Corr. 26-19, dated September 3, 2019, from the Ministry of Transportation (MTO), regarding Enhancing Municipal Road Safety through Automated Speed Enforcement (ASE), be received; and, 2. That staff be directed, through the CAO, to respond to the MTO prior to the October 3, 2019 deadline. 6.8 Corr. 27-19 176 Christine Tarling, Director of Legislative Services & City Clerk City of Kitchener Re: Producer Requirements for Packaging in Ontario Recommendation: That Corr. 27-19, dated September 6, 2019, from the City of Kitchener, regarding Producer Requirements for Packaging in Ontario, be endorsed. For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm 6.9 Corr. 28-19 178 The City of Pickering Public Library Board Re: #econtent for Libraries Campaign Recommendation: WHEREAS, the City of Pickering recognizes the important role that libraries play in our community; And Whereas, libraries and the early literacy programs that they run are integral to developing proficient readers and ensuring that children succeed in school; And Whereas, more and more, digital literacy programs run by libraries also help ensure that citizens can contribute to our digital world; And Whereas, vulnerable demographic groups, including seniors, low income families, youth, and new Canadians rely on access to libraries as an important tool for their participation in the community – from education to searching for jobs to consuming Canadian cultural materials; And Whereas, libraries in our community recognize that our users increasingly seek to access e-content offered by multinational publishers, and that access to those publications is too often curtailed by prohibitively high licensing fees or else entirely denied to Canadian libraries; And Whereas, libraries must be in a position to offer e-content to their users as part of their service offering to our community, particularly given the contemporary rapid pace of digitization of educational and cultural materials, Now therefore be it resolved that the Council of the City of Pickering does hereby: 1. Indicate its support for the Canadian libraries in their efforts to increase access to e-content for library users in the City of Pickering and across Canada; 2. Call on the Federal government to investigate the barriers faced by libraries in acquiring e-content and the problems that poses for vulnerable demographic groups in Canada; and For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm 3. Further ask the Federal government to develop a solution that increases access to e-content across Canada and assists libraries in meeting the cost requirements to acquire digital publications. 6.10 Corr. 29-19 181 Judy Smith, Director Municipal Governance, Clerk/Freedom of Information Coordinator Municipality of Chatham-Kent Re: Resolution Regarding Provincial Funding Cuts to Legal Aid Ontario Recommendation: That Corr. 29-19, dated September 12, 2019, from the Municipality of Chatham-Kent, regarding Provincial Funding Cuts to Legal Aid Ontario, be endorsed. 7. Report EC 2019-07 of the Executive Committee held on Refer to Executive September 9, 2019 Committee Agenda pages: 7.1 Chief Administrative Officer, Report CAO 08-19 1 Continuation of City of Pickering Magazine Recommendation: 1. That Council approve, in principal, the continued production and municipal-wide distribution of the Your City magazine, on an as-needed basis going forward; 2. That Council approve, in principal, to retain Graymatter Marketing Solutions for the project management of the magazine; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 7.2 Director, Community Services, Report CS 10-19 4 Tender for Pickering Recreation Complex Heating Boiler System Replacement Tender No. T-26-2019 Recommendation: For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm 1. That Tender No. T-26-2019 submitted by Mapleridge Mechanical Contracting Inc., in the amount of $304,468.33 (HST included) be accepted; 2. That the total gross project cost of $349,668.00 (HST included), including the amount of the tender, contingency, and other associated costs, and the total net project cost of $314,887.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $314,887.00 as provided for in the 2019 Recreation Complex – Core Capital Budget by a transfer from Federal Gas Tax Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.3 Director, Community Services, Report CS 21-19 10 Quotation No. Q-15-2019 Supply & Delivery of Four One-Ton Dump Trucks with 12’ Aluminum Dump Body Recommendation: 1. That Quotation No. Q-15-2019, submitted by Donway Ford Sales Ltd., in the amount of $220,724.00 (HST excluded) be accepted; 2. That the total gross project cost of $289,360.00 (HST included), including three optional lift gates and other associated costs, and that the total net project cost of $260,578.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $260,578.00 as follows: a) the sum of $192,945.00 as provided for in the Capital Budget from Development Charges Roads & Related; b) the sum of $67,633.00 as provided for in the Capital Budget from the Vehicle Replacement Reserve fund; and, For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 [email protected] Council Meeting Agenda September 23, 2019 Council Chambers 7:00 pm 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.4 Director, Community Services, Report CS 28-19 16 Volunteer Policy Approval Recommendation: 1. That Council approve the Volunteer Policy as set out in Attachment 1, subject to minor revisions deemed acceptable to the Director, Community Services; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.5 Director, Community Services, Report CS 32-19 24 Quotation No.