QUOTATION ACCEPTED Strategic Sourcing Department TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 939700-B-2018 DATED 09/26/18 BUYER Karen Ruch DUE DATE 10/18/18 Email [email protected] PAGE 1 Company Name Address City, State, Zip PTC Vendor # Provide Nuisance Bird Control Service on a monthly basis from November 1, 2018 through October 31, 2020 (24 months) with an option to renew for an additional two-year contract under the same terms and conditions if agreeable to both PTC and Vendor, in accordance with the attached “Contract for Bird Control Services”, dated June 2018. The PTC reserves the right to reject any or all bids. PTC may terminate any resulting contract upon a thirty (30) day written notice. Bid Opening: Time for bid opening is 2:00 PM, local time. PTC will only provide the original bid document. Please make a copy for your records. All bids must be received and time-stamped in the Strategic Sourcing Department located at 700 S. Eisenhower Blvd., Middletown, PA, no later than the assigned bid opening time, or they will be refused and returned. Please note that use of U.S. Mail, FedEx, UPS, or other delivery method does not guarantee delivery to the Strategic Sourcing Department of the PA Turnpike Commission by the announced bid opening time. All bidders should allow sufficient delivery time to ensure timely receipt of their bids. Bids will be opened and read aloud at the bid opening time and date specified above. All bid results reported at the bid opening are considered unofficial and are subject to evaluation. Official bid results will be made available after evaluation and award have been finalized. Refer to the Conditions and Instructions for information on the availability of bid results. Inquiries: All questions concerning this proposal are to be directed in writing to Karen Ruch, Strategic Sourcing Supervisor, [email protected]. Telephone inquiries will not be answered. Bidder Contact Information Respondent’s Name Title Fax # Phone # E-mail Direct Sales Contact Name Title Fax # Phone # E-mail QUOTATION ACCEPTED Strategic Sourcing Department TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 939700-B-2018 DATED 09/26/18 BUYER Karen Ruch DUE DATE 10/18/18 Email [email protected] PAGE 2 References. All vendors must submit three (3) references with their proposal. Failure to provide this information shall be cause for rejection of proposal. Bonding. Bid security in the form of bond or check is not required for this bid. Performance bond will not be required of successful bidder(s). Disregard Section I.C. BONDING of the attached conditions and instructions. All other terms apply. Insurance Requirements. Services shall not commence until the successful Contractor has obtained all of the insurance as listed on the attached “Insurance Requirements” specification and such insurance has been approved by the Commission. If Bidder has the required insurance coverage, please attach certificate(s) giving evidence of coverage to your bid proposal. BID EXECUTION: Indicate below the District Location(s) for which Bidder is submitting a quotation. Bidders may select one district, multiple districts, or all districts. District 1 District 4 District 2 District 5 District 3 All Locations (See Appendix, “Pennsylvania Turnpike Commission, Maintenance Location List”, 2 pages, for list of facility locations.) For each District, Bidders must complete and submit a copy of the “Schedule of Prices” bid form, 1 page. The Schedule of Prices will be used for bid comparison and evaluation Bid Response: All bid quotations must be returned in sealed envelope addressed exactly as shown on the attached “Quotation Delivery Instructions”. Failure to address envelope properly and include all essential information will be deemed sufficient reason for rejection of quotation. A Responsive Bid must include the following: 1. Complete Request for Quotation Document 2. Executed Signature Page 3. Executed Insurance Acknowledgment. 4. Schedule of Prices (one for each District) 5. Copies of Pesticide Applications Licenses per section 2.00 Qualification of Bidders. 6. References QUOTATION ACCEPTED Strategic Sourcing Department TERMS: ON F.O.B. DELIVERED PENNSYLVANIA TURNPIKE COMMISSION BASIS ONLY P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS REQUEST FOR QUOTATION BID NUMBER 939700-B-2018 DATED 09/26/18 BUYER Karen Ruch DUE DATE 10/18/18 Email [email protected] PAGE 3 Pre-Bid Meetings/Site Reviews of the Sample Facilities will be held at the times and locations indicated below. The prebid meetings/site reviews are not mandatory; however, prospective bidders will not be afforded additional opportunities to familiarize themselves with the facilities. Prospective bidders who wish to attend the meeting(s) must register no later than October 4, 2018 by contacting Amber Gratkowski, Manager of Facilities Operations and Maintenance, at 717-831-7632 or [email protected]. October 9, 2018 at 11:00 AM at the Pennsylvania Turnpike Everett Maintenance Facility, 1657 Ashcom Rd, Turnpike Milepost 154.2 EB, Everett, PA 15537 October 11, 2018, at 11:00 AM at the Pennsylvania Turnpike Bowmansville Maintenance Facility, 441 Panorama Drive, Turnpike Milepost 288.33 WB, Denver, PA 17517 Calendar of Events The Commission reserves the right to make changes or alterations to this schedule as the Commission determines is in its best interest. Activity Date Time Request for Quotation Issued September 27, 2018 N/A Pre-Bid Meetings October 9 & 10, 2018 Deadline for Bidders to Submit Questions via email to October 11, 2018 2:00 PM [email protected] Answers to Questions will be provided or posted to the Commission website via October 12, 2018 N/A Addendum (Estimate Only) Due Date for bid responses October 18, 2018 2:00 PM Anticipated Award Date (Estimate Only) October 31, 2018 PTC FORM #79-11B (Rev. 8/2017) PENNSYLVANIA TURNPIKE COMMISSION SIGNATURE PAGE (Complete in INK or TYPE only – DO NOT use pencil) READ ALL Directions/Instructions in the Conditions and Instructions to Bidders Before Completing This Page. BIDDER MUST COMPLETE ALL APPLICABLE AREAS VENDOR NUMBER All vendors must register with the Commission at https://www.paturnpike.com BIDDER NAME & ADDRESS: If SOLE PROPRIETOR is doing business as (d/b/a) another name, see Conditions and Instructions in Part II. E, attached: BIDDER CONTACT PERSON: PHONE NUMBER: FAX NUMBER: E-MAIL ADDRESS: In compliance with the within proposal, and subject to all the conditions thereof, the undersigned offers and agrees, if this bid be accepted, to furnish any or all items upon which prices are quoted, at the price set opposite each item, delivered at the point(s) specified. This bid will remain firm for sixty (60) days. Executed at_______________________________________this___________________day of________________________ City, State Month, Year CORPORATION: One Signature of a Senior Officer and Title Designation is Required. - Chairman, President, Vice-President, Senior Vice-President, Executive Vice-President, Assistant Vice-President, Chief Executive Officer, Chief Operating Officer. Any other signature must be accompanied by a resolution authorizing the individual to contractually bind the organization. SIGNATURE DATE TITLE LIMITED LIABILITY COMPANY – One duly authorized Member or Manager SIGNATURE DATE TITLE SOLE PROPRIETORSHIP – Owner Only OWNER SIGNATURE DATE TITLE PARTNERSHIP – One General Partner Only GENERAL PARTNER SIGNATURE DATE TITLE INSURANCE ACKNOWLEDGMENT The Pennsylvania Turnpike Commission Company Name Address City, State, Zip PTC Vendor # This is to confirm that we accept the insurance requirements as stated in the attachment to this request for quotation. Prices in this bid proposal include any and all costs to obtain insurance coverage as specified. One copy of this ACKNOWLEDGMENT must be signed by the Bidder and firmly affixed to proposal prior to delivery to the Commission. _____________________________________________ (Bidder's Signature) _____________________________________________ (Title) _____________________ (Date) PA Turnpike Commission Strategic Sourcing & Asset Management Department Insurance Requirements A. General Insurance Requirements 1. Services shall not commence until the Contractor has obtained, at their own expense, all of the insurance as required hereunder and such insurance has been approved by the Commission; nor shall the Contractor allow any Subcontractor to commence work on any Commission projects until all insurance required of the Subcontractor has been so obtained and approved by the Contractor. Approval of insurance required of the Contractor will be granted only after submission to the Commission, original certificates of insurance signed by the representatives of the insurers or, at the Commission’s request, certified copies of the required insurance policies. 2. All insurance required herein Insurance shall be written on an “occurrence” basis and not a “claims-made” basis. 3. The Commission, its commissioners, officers, employees, and agents shall be named as additional insured on the Contractor’s liability (General Liability, Automobile Liability and Umbrella Liability insurance) insurance program with respect to the liability arising out of the Contractor’s work (including products and completed operations as well