BALDWIN PUBLIC LIBRARY BOARD OF DIRECTORS LIBRARY BOARD MEETING JUNE 15, 2020 Ashley Aidenbaum James W. Suhay PRESIDENT Bob Tera Melissa Mark Jennifer Wheeler VICE PRESIDENT Doug Koschik Frank Pisano LIBRARY SECRETARY DIRECTOR BALDWIN PUBLIC LIBRARY MISSION The Baldwin Public Library enriches Birmingham and participating communities by providing opportunities and resources for individuals of all ages and backgrounds to learn, connect, and discover. VISION The Baldwin Public Library will be an essential resource for the community and its first choice for accessing the world’s knowledge. CORE VALUES WE ARE COMMITTED TO: • Welcoming Environment • Intellectual Freedom • Integrity • Equitable and Inclusive Access • Partnerships • Education and Learning • Excellence ADOPTED OCTOBER 2010 1 BALDWIN PUBLIC LIBRARY BOARD OF DIRECTORS Aidenbaum, Ashley M. Term expires 2021 Communications and PRESIDENT Personnel Committees 327 Southeld Rd. Apt. 2CS Birmingham, MI 48009 Home: (248) 892-2149 e-mail: [email protected] Mark, Melissa S. Term expires 2021 Communications, Building VICE PRESIDENT and Personnel Committees 635 Puritan Birmingham, MI 48009 Home: (248) 644-8451 e-mail: [email protected] Pisano, Frank Term expires 2021 Building and Finance SECRETARY Committees 612 Davis Birmingham, MI 48009 Home: (248) 646-0463 Cell: (248) 835-6058 e-mail: [email protected] Suhay, James W. Term expires 2023 Building and Finance 740 Fairfax Committees Birmingham, MI 48009 Home: (248) 642-8514 e-mail: [email protected] Tera, Robert Term expires 2023 Finance and Policy 315 Chestereld Avenue Committees Birmingham, MI 48009 Cell: (248) 515-6063 e-mail: [email protected] Wheeler, Jennifer Term expires 2023 Communications and 1665 Holland Policy Committees Birmingham, MI 48009 Cell: 248 808-4495 e-mail: [email protected] Blank, Roni Term expires February 2021 STUDENT REPRESENTATIVE e-mail: [email protected] Stephenson, Storm Term expires February 2021 STUDENT REPRESENTATIVE e-mail: [email protected] 2 AGENDA 3 Baldwin Public Library Board Meeting Monday, June 15, 2020 at 7:30 p.m. Zoom Virtual Meeting Agenda The full Board packet is available online at www.baldwinlib.org on the Friday preceding the meeting. This is an open meeting. All members of the public are invited to attend. Call to order, pledge of allegiance, reading of the Library’s mission statement, and establishment of a quorum. I. Consent Agenda All items on the consent agenda are considered routine and will be enacted by one motion and approved by a roll call vote. There will be no discussion of these items unless a Board member or a citizen so requests, in which case the item will be removed from the general order of business and considered as the last item under new business. A. Approval of May 18, 2020 Board Meeting minutes. p. 7 B. Approval of May 2020 vendor payments in the amount of $128,777.64, p. 11 including payments in excess of $6,000. C. Approval of total expenses in the amount of $316,421.59. p. 15 II. Board Reports and Special Announcements A. President’s report B. Board comments C. Staff anniversaries p. 30 D. Upcoming events of interest (Rebekah Craft) p. 48 III. Board Committee Reports A. Finance Committee (Bob Tera) p. 14 B. Building Committee (Jim Suhay) p. 17 IV. Library Report and Renovation Update A. Including a discussion of COVID-19 Measures p. 21 V. Liaisons A. Report from Friends of the Baldwin Public Library (Ryndee Carney) p. 45 4 B. Beverly Hills (Lee Peddie, Beverly Hills Village Council) C. Bloomfield Hills (Susan McCarthy, Bloomfield Hills City Commission) VI. Unfinished Business VII. New & Miscellaneous Business A. Proposed Baldwin Public Library Antiracism Statement, to be presented to the Board on June 15. Motion: To approve the proposed Baldwin Public Library Antiracism Statement B. Discussion of future steps to back up the Antiracism Statement with actions VIII. Items Removed from Consent Agenda IX. Information Only A. Upcoming events of interest p. 48 B. City of Birmingham Mayoral Proclamation on Social Justice p. 50 C. Baldwin Public Library Pandemic Response Plan p. 51 D. June 2020 Learn.Connect.Discover Issue p. 55 E. Birmingham Patch article “Baldwin Public Library Announces Reopening p. 59 Plans” F. Bona Fide Birmingham article “Hidden Gems” p. 62 G. American Libraries article “Using 3D to Make PPE” p. 65 H. LACASA – “Thank you to Nurse Cat & Friends” p. 68 I. AIA Michigan letter “Congratulations 2020 Honorary Affiliate Member p. 70 Award Recipient [Doug Koschik]!” J. American Libraries article “Reflections on Race and Racism” p. 71 K. Michigan Library Association, “Necessary Conversations on Institutional p. 85 Racism” L. Library Journal article “Some Thoughts on Reopening: An Open Letter to p. 88 My Fellow Directors” M. The New York Times article “Libraries Must Change” p. 91 N. Click On Detroit article “How to get financial assistance to help your small p. 94 business” O. Downtown Publications article “Birmingham approves $86 million budget” p. 96 P. The New York Times article “Libraries Strive to Stay ‘Community Living p. 98 Rooms’ as They Reopen” Q. Library of Michigan Dispatch Newsletter “Baldwin Public Library Produced p. 104 35,000 Face Shields for Health Professionals and First Responders in Their Idea Lab” 5 X. General Public Comment Period The Library Board values public meetings and welcomes your comments on Library issues. The Board respectfully asks that comments be made as concisely as possible. We welcome your comments but cannot debate items not on the agenda. XI. Adjournment The next regular meeting of the Library Board will be on Monday, July 20, 2020 at 7:30 p.m. Motion: To adjourn the June 15 Board Meeting. Persons with disabilities that may require assistance for effective participation in this public meeting should contact the Library at the number (248) 647-1700 or (248) 644-5115 (for the hearing impaired) at least one day before the meeting to request help in mobility, visual, hearing, or other assistance. Las personas con incapacidad que requieren algún tipo de ayuda para la participación en esta session pública deben ponerse en contacto con la oficina del escribano de la biblioteca en el número (248) 647- 1700 o al (248) 644-5115 (para las personas con incapacidad auditiva) por lo menos un dia antes de la reunión para solicitar ayuda a la movilidad, visual, auditiva, o de otras asistencias. (Title VI of the Civil Rights Act of 1964). 6 BALDWIN PUBLIC LIBRARY MINUTES, VIRTUAL REGULAR MEETING May 18, 2020 Call to Order and Roll Call: The meeting, held via Zoom, was called to order by President Ashley Aidenbaum at 7:30 p.m. Library Board present: Ashley Aidenbaum, Melissa Mark, Frank Pisano, Jim Suhay, Bob Tera, Jennifer Wheeler; and Student Representatives Storm Stephenson and Roni Blank. Absent and excused: None. Library Staff present: Doug Koschik, Director; Rebekah Craft, Associate Director; Robert Stratton, Administrative Assistant. Friends of the Library liaison present: Ryndee Carney. Contract community representatives present: None. Members of the public present: None. This meeting was held online, via Zoom software, due to the State-mandated stay-at-home order issued in response to the COVID-19 pandemic. 1. Consent Agenda: Motion to approve the consent agenda. 1st Tera 2nd Mark A roll call vote was taken. Yeas: Aidenbaum, Mark, Pisano, Suhay, Tera, and Wheeler. Nays: None. Absent and excused: None. The motion was approved unanimously. 2. Board Reports and Special Announcements: President’s report: Aidenbaum thanked Student Representatives Stephenson and Blank for attending the virtual Zoom meeting. She, along with staff and Board members, attended the Friends of the Library annual meeting on Tuesday, May 12. She stated she is grateful for the continued partnership. Board comments: None. Staff Anniversaries: Pisano recognized the following staff anniversaries and gave thanks to these staff members for their dedication and service to the Library: Melissa Behrens (1 year); Nadia Bertala (3 years), H Jennings (3 years); Jody Jennings (1 year); Denise Konchel (18 years); Sophia McFadden-Keesling (1 year); Briana Ratchford (1 year); and Robbie Terman (2 years). 7 Upcoming events of interest: Craft reported upcoming events at the Library, full details of which can be found on pages 32 – 33 of the May Board packet. These events will be held virtually, as physical-presence Library programs have been canceled for the time being. 3. Board Committee Reports Finance Committee: Tera reported that the Finance Committee held a Zoom conference on Monday, May 11 with Ron Carpenter from Raymond James. First, the Committee recommended that the Library Board transfer $55,501.44 from the Library's Trust Endowment Funds. Then Carpenter recommended that certain Trust investments and equities be liquidated and that these cash assets be moved into stable money market accounts because of the volatility of the stock market. Full details of these financial movements can be found on page 14 of the May Board packet. The FY 2019-2020 budget continues to track well after ten months. Discussed also were the upcoming millage renewal elections for the City of Bloomfield Hills in August and the Village of Beverly Hills in November. The next meeting of the Finance Committee will take place on Monday, June 8, 2020 at 4:30 p.m. It will be held via Zoom. Building Committee: Suhay reported that construction on the Youth Room expansion resumed on May 7. Contractors are currently finishing off the drywall. Painting will start on May 19. Restroom renovation is targeted to be complete by the end of May. Overall, construction has been delayed by around six weeks due to the shutdown. Suhay referenced a detailed timeline prepared by The Dailey Company: physical construction of the building will be finished by the start of July; landscaping will start in June; and the entire project will be finished by the start of August.