The Complaints Board for Public Procurement Annual Report 2016 ANNUAL REPORT 2016 2 CONTENTS INTRODUCTION ....................................................................................................................................................... 5 1. THE COMPLAINTS BOARD FOR PUBLIC PROCUREMENT ..................................................................................... 8 1.1 Legal basis and establishment .................................................................................................................. 8 1.2 The Complaints Board’s composition ....................................................................................................... 8 1.3 The Complaints Board’s secretariat ........................................................................................................ 10 1.4 The Complaints Board’s tasks, including possible actions and sanctions ............................................... 11 1.5 Decisions by the Board and by the president ......................................................................................... 14 1.6 Eligibility conditions for complaints and complaint guidelines .............................................................. 15 1.7 Preparation and adjudication of cases, including costs .......................................................................... 17 1.8 Cases on access pursuant to the Access to Public Administration Files Act ........................................... 19 2. DECISIONS IN SELECTED AREAS ......................................................................................................................... 19 2.1 Introduction ............................................................................................................................................ 19 2.2 Selected interim decisions and decisions ............................................................................................... 20 2.2.1 Competitive tendering obligation, direct award and modification of contracts ................................. 20 Decision of 4 May 2016, CGI Danmark A/S v the Agency for Modernisation ............................................... 20 Decision of 26 May 2016, Boston Scientific Nordic AB v the North Denmark Region .................................. 21 Decisions of 24 May and 26 October 2016, Danske Care A/S v the Municipality of Egedal ......................... 22 2.2.2 Clear cross-border interest .................................................................................................................. 22 Decisions of 24 May and 26 October 2016, Danske Care A/S v the Municipality of Egedal ......................... 22 2.2.3 Requirements for tender specifications and organisation of procurement procedures ..................... 23 Decision of 9 February 2016, TEAM OPP represented by DEAS A/S v the Central Denmark Region ........... 23 Decision of 2 August 2016, the Danish Construction Association v the Capital Region of Denmark ........... 24 Decision of 22 August 2016, Struensee & Co I/S v Statens og Kommunernes Indkøbsservice A/S .............. 25 Decisions of 26 February and 15 September 2016, SIM Lægekørsel I/S v the Region of Southern Denmark …………………………………………………………………………………………………………………………………………………………………26 2.2.4 Preselection ......................................................................................................................................... 27 Decision of 13 July 2016, B. Nygaard Sørensen A/S v the Danish Building and Property Agency ................ 27 Decision of 29 June 2016, Johs. Gram-Hanssen A/S, Hauschildt Marine A/S and Western Marine Shipyard Ltd. v Thyborøn-Agger Færgeoverfart .......................................................................................................... 28 2.2.5 Evaluation, including choice and publication of evaluation model ..................................................... 29 Decision of 13 September 2016, Forenede Service A/S v SKAT.................................................................... 29 Decision of 22 November 2016, Abigo Medical AB v the Region of Southern Denmark, the North Denmark Region and Region Zealand .......................................................................................................................... 30 Decision of 17 August 2016, Holmris + Flexform A/S v Professionshøjskolen UCC, University College Capital…………………… ..................................................................................................................................... 31 Decision of 5 July 2016, Lekolar LEIKA A/S v KomUdbud represented by the Municipality of Randers – evaluation model in assortment tender set aside ........................................................................................ 32 3 THE COMPLAINTS BOARD FOR PUBLIC PROCUREMENT 2.2.6 Assortment tenders ............................................................................................................................. 32 Decision of 5 July 2016, Lekolar LEIKA A/S v KomUdbud represented by the Municipality of Randers – evaluation model in assortment tender set aside ........................................................................................ 32 2.2.7 Requirement to state reasons when awarding contracts ................................................................... 33 Decision of 27 June 2016, the Consortium QUARTZ P/S and Copenhagen Economics A/S v Statens og Kommunernes Indkøbsservice A/S ............................................................................................................... 33 2.2.8 The Complaints Board Act, including (interim) suspensive effect and the Complaints Board’s sanction ............................................................................................................................................. 34 Decision of 28 July 2016, UCplus A/S v the Municipality of Esbjerg, the Municipality of Varde and the Municipality of Vejen .................................................................................................................................... 34 Decision of 14 September 2016, Motus A/S v the Danish State represented by the Agency for Modernisation .............................................................................................................................................. 35 Decision of 19 December 2016, Zøllner A/S v Hundested Havn I/S and the Municipality of Halsnæs......... 36 Decision of 5 January 2016, MultiLine A/S v Aarhus University ................................................................... 37 Decisions of 26 February and 15 September 2016, SIM Lægekørsel I/S v the Region of Southern Denmark…. ................................................................................................................................................... 38 Decision of 13 September 2016, Forenede Service A/S v SKAT.................................................................... 38 Decision of 4 May 2016, CGI Danmark A/S v the Agency for Modernisation ............................................... 38 Decision of 26 May 2016, Boston Scientific Nordic AB v the North Denmark Region .................................. 38 2.2.9 Costs ............................................................................................................................................. 39 3. THE COMPLAINTS BOARD’S DECISIONS ON ACCESS TO DOCUMENTS ............................................................. 40 3.1 Introduction ............................................................................................................................................ 40 3.2 General information on the legal basis in relation to exclusion of confidential business information from public access .......................................................................................................................... 41 3.2.1 The Public Procurement Act ................................................................................................................ 41 3.2.2 The Access to Public Administration Files Act ..................................................................................... 41 3.2.3 The Public Administration Act ............................................................................................................. 42 3.3 The Complaints Board’s case law in relation to frequently occurring information ................................ 43 3.3.1 Description of solution in the tender................................................................................................... 43 3.3.2 Price information ................................................................................................................................. 45 3.3.3 CVs etc…… ............................................................................................................................................ 45 4. DANISH JUDGMENTS ON THE COMPLAINTS BOARD’S CASES ........................................................................... 47 The District Court of Hillerød’s judgment of 15 March 2016, House of Waldorf ApS v the Capital Region of Denmark, cf. the Complaints Board’s decision of 18 February 2015 ........................................................... 47 The Eastern High Court’s judgment of 13 September 2016, the Central Denmark Region v Medtronic Danmark A/S and Globus Medical Denmark ApS, cf. the Complaints Board’s decisions of 12 August 2013 47 5. THE EU COURT OF JUSTICE’S JUDGMENTS ON THE COMPLAINTS BOARD’S CASES.........................................