Hu Xing and Hu KangLin, GJLIS, 2019 2:17 Research Article GJLIS (2019) 2:17 Global Journal of Library and Information Science (ISSN:2637-6253) Development of Emergency Archives Information Resources- Based on the Case of Sichuan Province Hu Xing1, Hu KangLin2 1Law School, Sichuan University, Chengdu 610207, China; 2School of Public Administration, Sichuan University, Chengdu 610064, China ABSTRACT Archives information resources are the first-hand data and *Correspondence to Author: original records for recording and responding to emergencies. Hu KangLin They play an important role in the emergency decision-making School of Public Administration, Si- of emergencies. Strengthening the development of emergency chuan University, Chengdu 610064, archives information resources is an important way to improve China emergency decision-making ability. The article takes the devel- opment of archives information resources for earthquake disas- ters in Sichuan Province as an example, conducts research on How to cite this article: the development of archives information resources, and con- Hu Xing, Hu KangLin. Development ducts case analysis to point out the current problems and optimi- of Emergency Archives Information zation ideas. Resources- Based on the Case of Sichuan Province Global Journal Keywords: Emergencies; Archives Information Resources; Sich- of Library and Information Science, uan Province 2019, 2:17 The research is supported by the National Social Science Foundation of China (NO. 14CTQ014). eSciPub LLC, Houston, TX USA. Website: https://escipub.com/ GJLIS: https://escipub.com/global-journal-of-library-and-information-science/ 1 Hu Xing and Hu KangLin, GJLIS, 2019 2:17 Introduction archives work of emergency management, all In recent years, all kinds of unexpected events levels of archives and their archives staff are occur frequently at all levels, Sichuan Province active after the emergencies. Investing in the is after the 2008 year "5·12" Wen Chuan archives collection, business guidance, archives earthquake, the 2012 year "4·20" Lushan development, and utilization of emergencies. earthquake, the 2017 year "8·8" Jiuzhaigou The following is a list of surveys to illustrate the earthquake. The numerous major natural current state of practice of archival institutions in disaster emergencies have brought major the development of emergency archives challenges and opportunities to the information resources: governments at all levels and the participating Case 1: Sichuan Archives Development entities. In the process of emergency Archives Information Resources for management of emergencies, the archives Earthquake Relief Services department and archivists are also actively In the 2008 year "5·12" Timor after the Sichuan playing the role of archival work while earthquake, Sichuan Province, the archives participating in the rescue, in the archival work respond quickly, and actively collect, the of emergency management and the practice of compilation of the history of seismic archives, responding to emergencies in the archives provides a powerful archival information department., accumulated a wealth of practical resources for the rescue service and the experience. response to the earthquake. Among them, In 2015-2018, we visited and investigated the typical development results and service work archives departments of Sichuan Provincial include: Archives, Chengdu Archives, Dujiangyan City First of all, based on the advantages of the Archives, Beichuan County Archives, Shuangliu collection resources of the Sichuan Provincial County Archives, Xinjin County Archives, and Archives, the development of archive Sichuan Province. Disaster prevention Office, information resources provides archives inform- Sichuan Provincial Archives School and other ation resources services for the earthquake departments. Through the actual interviews and relief headquarters. After the earthquake, in May investigations of the above- mentioned depart- 14th overtime, the emergency personnel Roll ments, combined with the network research of Compilation, take aftershocks of risk into the relevant government documents and special records storage access to the selection of databases, the company has a clear understan- archival materials, the Sichuan region 500 ding and understanding of the development of occurred between the years 10 (such as the emergency archives information resources. second major earthquake in 1536 in Xichang Archives Department Plays a Leading Role in Earthquake The archives of the Songpan and Emergencies Archives Information Resource Pingwu earthquakes in 1976 were quickly Development compiled and compiled into the "Shenzhen The archives department and its archivists are Strong Earthquake Disaster Record" and sent to the core subjects of the development of archives the Sichuan Provincial "5·12" Earthquake Relief information resources. From the current Headquarters for reference. On May 15th, the situation research, it is learned that in the archives and information resources of 10 GJLIS: https://escipub.com/global-journal-of-library-and-information-science/ 2 Hu Xing and Hu KangLin, GJLIS, 2019 2:17 severely affected areas were collated and Archival Information Resources 1 provided for the Chengdu Military Region . In the 2008 year "5·12" Timor after the Sichuan Secondly, actively coordinate the archives of earthquake, Dujiangyan City Archives full play major earthquake disaster archives and the main role, first arrange archives departments materials, and quickly collect, organize and use cameras, video cameras and other compile relevant archives for reference by equipment actively collecting photographs relevant departments of the Sichuan Provincial disaster situation, the impact of the information, Government. In response to the Sichuan the second is for social organizations Individuals Provincial Government's planning for post- have collected a large number of photos (more disaster reconstruction services, the Sichuan than 20,000 pages) and video materials (more Provincial Archives quickly contacted the Hebei than 10 hours). The third is to assist the Provincial Archives, the Yunnan Provincial earthquake relief agencies to collect archives. In Archives, the Tangshan City Archives, and the 2010, the archives and all walks of life collected Lijiang City Archives, and received support and archives and materials, and formed a total of 502 cooperation from the relevant archives. Among boxes of the “5·12 Earthquake Special Archives” them, the Hebei Provincial Archives arranged (1-79 are the archives of the Earthquake Relief more than 10 staff members to look through Headquarters, and 80-502 are the Earthquake more than 300 volumes of the Tangshan Relief Headquarters). Substances deployment Earthquake archives overnight, and to copy center and he all levels of government, about 300 pages of precious materials such as departments, local archives). This thematic disaster relief deployment, arrangement, archive is an important feature Archives of the summary, existing problems, and post-disaster Dujiangyan City Archives. It is a bold attempt and reconstruction planning ; The Tangshan City exploration to establish a complete ancestor in Archives designated a special person to fax the the event-based archives. It is conducive to the relevant archives to the Hebei Provincial centralized management, development and Archives in the first time, and the Sichuan provision of seismic archives. The thematic Provincial Archives sent a special flight to archives can develop and form a series of Shijiazhuang to retrieve the materials; Yunnan representative and characteristic research and and Lijiang City Archives also timely Lijiang More development results. than 200 pages of relevant archives of post- Among them, ""5·12"earthquake in Dujiangyan earthquake reconstruction were faxed to the City, the memorandum" is well represented, Sichuan Provincial Archives. After collecting relying on the results of the thematic collection these precious seismic archives in a week, the of archival resources, several revisions compiled Sichuan Provincial Archives quickly compiled research made, illustrated, comprehensive and compiled relevant thematic materials to the system reflects the whole process of earthquake relevant departments of the Sichuan Provincial disaster emergency management in Dujiangyan Government, providing an important reference City (three disasters, rescue, reconstruction, for the planning and decision-making of post- pre- earthquake overview, disaster, emergency 2 disaster reconstruction . rescue operations at all levels, rescue of life and Case 2: Dujiangyan Municipal Archives to property, post-disaster epidemic prevention Develop Timor Sichuan Earthquake Topic work in Dujiangyan City, post-disaster GJLIS: https://escipub.com/global-journal-of-library-and-information-science/ 3 Hu Xing and Hu KangLin, GJLIS, 2019 2:17 transitional work in Dujiangyan City, post- earthquake”, the memorandum treasure, disaster society stability, infrastructure requiring significant leadership and work The rehabilitation, reconstruction Shanghai, etc), the staff hand 1 carefully read and studied, and the "4·20 provides an important reference Lushan number is insufficient to request dozens of sets earthquake" emergency management. to be delivered overnight (Fig 1). It can be seen According to the Bureau Director Wang Keming that archival institutions have great potential in description, Ya'an earthquake relief the development of emergency archives headquarters in the "4·20"