Annual Report 2006/07 CONTENTS 1. Overview 1-2 2. Statement by chairperson 3-4 3. National Librarian 5-9 4. Organisational Structure 10 5. Contribution of the NLSA to international imperatives 11-13 6. Report of operations - core programmes 6.1. Centre for the book 14-20 6.2 Bibliographic services 20-24 6.3 Information services 24-27 6.4 Document supply 27-30 6.5 Preservation services 30-33 7. Report of operations Corporate services 7.1 Marketing and Corporate communications: 33-35 Information and Communication Technology 35-36 Human Resource 36-38 8. Report of The Audit Committee 39-40 8. Annual Financial Statements 41-61 OVERVIEW Vision Functions The National Library of South Africa is the leading (Section 4[1] of the National Library of South Africa national library and information centre of excellence Act, No. 92 of 1999) in Africa and in the world. Section 4 of the Act sets out the functions of the Mission National Library: subsection (1) deals with library functions; subsection (2) deals with the generic The National Library of South Africa, as the primary functions of a national cultural institution. resource and custodian of South Africas documentary heritage, promotes creative, effective, and efficient (1) The functions of the National Library are: universal access to information. (a) (i) to build up a complete collection of Values published documents emanating The National Library of South Africa espouses the from, and relating to, South Africa; following shared and unifying values: (ii) to maintain and extend any other Accountability collections of published and Continued improvement unpublished documents with Creativity, initiative, and innovation emphasis on documents emanating Enduring and sustainable relationships from, or relating to, Southern Africa; Equality Ethics (iii) to promote optimal management of Excellence collections of published documents Integrity held in South African libraries as a Professionalism national resource; and Quality Redress (iv) to supplement the national resource Respect contemplated in subparagraph (iii) Transparency and openness with selected documents; Objectives (b) to record the documents contemplated (Section 3, National Library of South Africa Act, No. in paragraph (a); and 92 of 1998) to render a national bibliographic service and The objectives of the National Library are to contribute to act as the national bibliographic agency; to socio-economic, cultural, educational, scientific, and innovative development by collecting, recording, (c) to promote optimal access to published preserving, and making available the national documents, nationally and internationally; documentary heritage and promoting an awareness and appreciation thereof by fostering information (d) to provide reference and information services, literacy and by facilitating access to the worlds nationally and internationally; information resources. (e) to act as the national preservation library and to provide conservation services on a national basis; 1 National Library of South Africa - Annual Report 2006/07 OVERVIEW (f) to promote awareness and appreciation of Board of the National Library of the national published documentary heritage; South Africa and Prof. Gessler Muxe Nkondo, Chairperson (g) to promote information awareness and information literacy. Ms Fatima Darries, Librarian, Cape Peninsula University of Technology (2) In order to achieve its objects and promote the development of library and information Ms Busisiwe Dlamini, Head of Multimedia services in South Africa, the National Library Unit, Gauteng Department of Education must in relation to the functions referred to in subsection (1) Mr GM (Haffy) Haffajee, former University Librarian, University of Natal (now University (a) provide appropriate information products and of KwaZulu-Natal) services; Dr Khomotso Reginald Kganyago, Technical (b) provide leadership, guidance, and advice to Operations Manager: Centre for Performance South African libraries and information Computing at the Centre for Scientific and services; Industrial Research (CSIR) (c) undertake planning and coordination in Mr Andrew Mestern, Financial Executive, BP cooperation with other library and information Southern Africa (Pty) Ltd services; Ms Ntsundeni Evelyn Phosiwa, Educator, (d) present, in consultation and cooperation with Department of Education, Limpopo Province appropriate educational institutions and professional bodies, courses of training and Mr Dube Tshidi, Deputy Executive Officer, education relating to the functions referred Financial Services Board to in subsection (1); Dr Martie van Deventer, Head: Library (e) undertake research and development; and Services and Project Manager at the Centre for Scientific and Industrial Research (CSIR) (f) liaise with libraries and other institutions inside and outside South Africa. Mr John Kgwale Tsebe: National Librarian and CEO National Library of South Africa - Annual Report 2006/07 2 STATEMENT BY THE CHAIRPERSON OF THE BOARD Inauguration of the NLSA Board by Minister Pallo Jordan INTRODUCTION The Library not only unlocks the past through preserving and providing access to what is in the Foreword by the Chairperson of the Board collections; the National Library is simultaneously and dynamically engaged in preserving and recreating our past and acting as channel for the creation of The Board of the National Library of South Africa newly published heritage. The National Library of (NLSA) was reconstituted in the current financial year South Africa as the primary resource and custodian in terms of section 6(1) of the National Library of of South Africas documentary heritage promotes South Africa Act, 1998 (Act No. 92 of 1998). The creative, effective, and efficient universal access to Board of the National Library of South Africa ensures information. efficient and effective governance, allowing the National Library to further pursue its role of custodian As a key player in the public services sector, the of the national documentary heritage materials to National Library has both an opportunity and a duty ensure maximum service delivery. to play a significant role in realising the goals set out within the broader government goals of socio- The objectives of the National Library and the functions economic development and nation-building. In it is required to perform are of a statutory nature and pursuing these goals, the National Library establishes are prescribed by the National Library of South Africa and sustains meaningful partnerships across Act, Act 92 of 1998. The Library is vested with a traditional, national, and international professional, direct responsibility to contribute to socio-economic, public sector boundaries to ensure maximum impact. cultural, educational, scientific, and innovation development of the nation, in the role of custodian of The National Council for Library and Information the national information heritage. Services (NCLIS), a partner of the National Library of South Africa, was established by Act No. 6 of 2001 The National Library of South Africa is the custodian and first convened in March 2004. The objective of of South Africas national documentary heritage as the Council is to advise the Minister(s) of Arts and reflected in all books and other media published in Culture and of Education on matters relating to library South Africa. The National Library today has a and information services. To this end, the Council collection of more than three million items and is the will advise the Ministers on the development, single most important resource for researchers, coordination, and promotion of library and information writers, students, and the general public who need services, on legislation and policies, on the allocation information on any aspect of South Africa. Libraries, of public funds, on library and information science particularly the National Library of South Africa, have education and training, on the promotion of literacy always been important players in ensuring that and a culture of reading, and on the use of information resources for educational scholarship are made and communication technologies to improve the available, in providing access to these information quality of library and information services. resources, and in preserving these for future generations. 3 National Library of South Africa - Annual Report 2006/07 STATEMENT BY THE CHAIRPERSON OF THE BOARD The National Library is a statutory body associated and the world. The partners of the NLSA, indeed, with, and funded by, the Department of Arts and allow the National Library to further pursue its role of Culture. The National Library truly supports the custodianship of the information network, ensuring mission of the Department of Arts and Culture, namely, maximum access to these national treasures. to sustain and develop the information resources of the nation and to empower citizens through full and I wish to extend special thanks and appreciation to open access to these national resources. the Minister, the Department of Arts and Culture, and the staff and the management of the National Library. We are thankful to all role players who are essential The Board of the National Library of South Africa is and indispensable in our aspirations to live up to the proud to be associated with this institution and National Library vision to become a leading National overwhelmed by the achievements in the year under Library and information centre of excellence in Africa review. BOARD MEMBERS Prof. G.M. Nkondo