Updated Board Policy Manual Updated 8/25/2021 North Central Missouri College Board Policies Manual Mission Statement: The mission of NCMC is to provide accessible, affordable, and quality educational programs, with emphases on excellence in teaching, learning, workforce development, and service. Board Manual custodian: Kristi Harris, Chief of Staff NCMC 1301 Main Street, Trenton, MO 64683 Front Desk Phone 660 359 3948 Admissions Fax 660 359-7856 8/25/2021 1 | P a g e Updated Board Policy Manual Updated 8/25/2021 Table of Contents 1. INTRODUCTION .................................................................................................................................... 5 1.1. Preface .......................................................................................................................................... 5 1.2. Legal Base and Authority for the College ...................................................................................... 5 1.3. Selected Missouri Statutes............................................................................................................ 5 1.4. Severability .................................................................................................................................... 6 1.5. Waiver ........................................................................................................................................... 6 1.6. Changes to Policy Manuals ........................................................................................................... 6 2. BOARD OF TRUSTEES ............................................................................................................................ 7 2.1. Members of the Board – Elections and Qualifications ................................................................. 7 2.2. Functions of the Board of Trustees ............................................................................................... 8 2.3. Officers of the Board of Trustees ................................................................................................ 10 2.4. Duties of the Officers of the Board of Trustees .......................................................................... 10 2.5. Board Committees ...................................................................................................................... 11 2.6. Meetings of the Board of Trustees ............................................................................................. 11 2.7. Board Agenda .............................................................................................................................. 12 2.8. Rules of Order ............................................................................................................................. 12 2.9. Board Minutes and Reports ........................................................................................................ 14 2.10. Amendments of the Rules ....................................................................................................... 14 2.11. Governmental Immunity ......................................................................................................... 15 3. General College Policies ...................................................................................................................... 16 3.1. Ethics ........................................................................................................................................... 16 3.2. Permitted Activities ..................................................................................................................... 18 3.3. Prohibited Activities .................................................................................................................... 19 3.4. Political Activity ........................................................................................................................... 20 3.5. Copyrights ................................................................................................................................... 20 3.6. Personal Use of District Resources and Personnel ..................................................................... 21 3.7. Student or Employee Lists .......................................................................................................... 21 3.8. Posting Policy .............................................................................................................................. 21 3.9. Safety .......................................................................................................................................... 22 3.10. Solicitation and Approval of Gifts and Grants to the District ................................................. 23 2 | P a g e Updated Board Policy Manual Updated 8/25/2021 3.11. Electronic Information Systems Use Policy ............................................................................. 23 3.12. Records Retention ................................................................................................................... 26 3.13. Tuition Waivers for Non-College Employees .......................................................................... 26 3.14. Sexual Misconduct Policy ........................................................................................................ 29 3.15. Amorous (Romantic/Sexual) Relationships ............................................................................. 48 3.16. Nondiscrimination ................................................................................................................... 49 3.17. Immigration and Customs Enforcement (ICE) ........................................................................ 51 3.18. Guidelines for Naming Opportunities ..................................................................................... 51 3.19. Inclement Weather Policy ....................................................................................................... 52 3.20. Health and Wellness ............................................................................................................... 53 4. STUDENT POLICIES .............................................................................................................................. 55 4.1. General Student Policy Statement .............................................................................................. 55 4.2. Student Background Investigations ............................................................................................ 55 4.3. Student Indebtedness to the College ......................................................................................... 55 4.4. Student-Athlete Drug Use Testing Policy .................................................................................... 55 5. GENERAL PERSONNEL POLICIES .......................................................................................................... 61 5.1 College’s Right to Manage, Discipline, and Discharge: .............................................................. 61 5.2. Employee Definitions .................................................................................................................. 61 5.3. New Positions or Vacancies ........................................................................................................ 61 5.4. Administrative Vacancies ............................................................................................................ 63 5.5. New Employees ........................................................................................................................... 64 5.6. Employment Contracts ............................................................................................................... 65 5.7. Wage and Salary Administration ................................................................................................ 65 5.8. Probationary Employees ............................................................................................................. 69 5.9. Annual Performance Evaluation ................................................................................................. 69 5.10. Personnel Information Disclosure........................................................................................... 70 5.11. Corrective Discipline for Non-Faculty ..................................................................................... 72 5.12. Termination of Employment ................................................................................................... 73 5.13. Grievance Procedure for Non-Faculty .................................................................................... 74 5.14. Benefits ................................................................................................................................... 77 5.15. Policies Specific to Faculty ...................................................................................................... 90 6. BUSINESS OPERATIONS ..................................................................................................................... 108 3 | P a g e Updated Board Policy Manual Updated 8/25/2021 6.1. Special Authorizations of District Employees ........................................................................... 108 6.2. Accounting for Funds ...............................................................................................................