HUMBERSIDE FIRE AUTHORITY Fire & Rescue Service Headquarters Summergroves Way Kingston upon Hull HU4 7BB Telephone 01482 567443 Facsimile 01482 567477 Email [email protected] Secretary and Monitoring Officer Robin Graham LLB (Hons) Solicitor Your Ref: Our Ref: RG/JS Enquiries to: Robin Graham Tel. Direct: (01482) 567443 Email: [email protected] Date: 17 June 2010 Dear Sir/Madam Kindly find attached a copy of the Agenda papers for the meeting of HUMBERSIDE FIRE AUTHORITY to be held on FRIDAY 25 JUNE 2010 at 10.30 A.M. at Humberside Fire & Rescue Service Headquarters, Summergroves Way, Kingston upon Hull. Meetings of the Humberside Fire Authority are open to the press and public. Please note, however, that the press and public will be excluded during the consideration of any reports disclosing exempt information as defined in Schedule 12 (A) of the Local Government Act 1972, as amended. If you require further information on this or any other meeting of the Fire Authority I can be contacted at the above address. Yours faithfully Robin Graham Secretary to Humberside Fire Authority Director of Corporate Administration Circulation: Full Sets: All Members of Humberside Fire Authority (22) Mrs J Clarke, R Dixon, D Hughes and J Jepson (Independent Members of the Governance and Standards Committee (4) (for information) Mrs G Hardy, Independent Member of Audit, Performance and Scrutiny Committee (for information) Chief Fire Officer & Chief Executive Secretary to the Fire Authority/Director of Corporate Administration Director of Finance/Section 151 Officer Deputy Chief Officer/Director of Policy, Peformance & Training Assistant Chief Fire Officer/Director of Community Protection Temporary Assistant Chief Officer Head of Administration Head of Finance & Assets Mr I Bennington, Enterprise Risk Services, Deloitte LLP, Deloitte, 1 Woodborough Road, Nottingham NG1 3FG Ms J Rae, Audit Manager, Audit Commission Full sets (continued) Committee Manager x 8 IT & IS Manager Service Personnel Manager Area Managers x 4 Unitary Authorities: Head of Democratic Services, East Riding of Yorkshire Council Head of Democratic Services, North Lincolnshire Council Head of Democratic Services, North East Lincolnshire Council Head of Democratic Services, Hull City Council Agenda Only: Notice Board, Fire Headquarters (2) Agenda and Non-exempt reports only: N Trenchard, Chair, Humberside FBU R Walker, Brigade Secretary, Humberside FBU A Oldfield, Membership Secretary, Humberside FBU M Adamson, Secretary, UNISON Press Organisations: Scunthorpe Star Series Lincs FM BBC Radio Lincolnshire BBC Look North, Queen's Court, Hull, HU1 3RH BBC Humber, Queen's Court, Hull, HU1 3RH Beverley Guardian [email protected] [email protected] Viking FM ([email protected]); Holderness Gazette ([email protected]); Hull Daily Mail ([email protected]); Hull Daily Mail ([email protected];) Hull Daily Mail ([email protected]); [email protected]; Bridlington Free Press ([email protected]); [email protected] [email protected]; Yorkshire Post ([email protected]); Pocklington Post ([email protected]); Driffield Post ([email protected]); Goole Times and Chronicle ([email protected]); Goole Courier ([email protected]) Grimsby Evening Telegraph ([email protected]) Scunthorpe Evening Telegraph ([email protected]) Epworth Bells & Crowle Advertiser ([email protected]) HUMBERSIDE FIRE AUTHORITY A G E N D A HUMBERSIDE FIRE AUTHORITY Friday 25 June 2010 10.30 a.m. Page Primary Business Lead Number Action Requested A OPEN AGENDA 1. Apologies for absence - Secretary/Director of To record Corporate Administration 2. Declarations of Interest - Secretary/Director of To declare (Members and Officers) Corporate Administration and withdraw if prejudicial 3. Minutes of meetings of the Chairperson To Approve Authority held on: (a) 30 April 2010 (pages 1-12) (b) 28 May 2010 (pages 13-22) 4. Petitions and Deputations in - Secretary/Director of To receive accordance with Rule 13, Part 4 Corporate Administration of the Constitution 5. Communications as Chairperson - Chairperson / To receive or Secretary may desire to lay Secretary/Director of before the Authority. Corporate Administration 6. Questions by Members (if any) in - Secretary/Director of To receive accordance with Rule 12, Part 4 Corporate Administration of the Constitution 7. Composition of the Authority, its (pages 23-28) Secretary/Director of To consider Committees and matters arising Corporate Administration from the Annual General Meeting 8. Minutes of Committees: - Chairperson To receive and approve (Note: ‘A’ denotes minutes any approved as a correct record by recommend the relevant committee, ‘D’ -ations denotes yet to be approved) (a) Governance and Standards (pages 29-36) Committee – 8 June 2010 (D) (b) Policy and Executive (pages 37-46) Committee – 11 June 2010 (D) (c) Audit, Performance and (to follow) Scrutiny Committee – 18 June 2010 (D) Page Primary Business Lead Number Action Requested 9. Executive Report (pages 47-50) Chief Fire Officer & Chief To approve Executive 10. Annual Statement of Accounts (pages 51-128) Director of Finance/ To approve 2009/10 S.151 Officer 11. Treasury Management Annual (pages 129-138) Director of Finance/ To approve Report 2009/10 S.151 Officer 12. Annual Efficiency Statements – (pages 139-144) Director of Finance/ To approve 2009/10 Backward Look and S.151 Officer 2010/11 Forward Look 13. Management Accounts to 31 May (pages 145-162) Director of Finance/ To approve 2010 S.151 Officer 14. Review of Emergency Response (pages 163-170) Chief Fire Officer & Chief To approve Standards Executive 15. Resource Relocation from Hull (pages 171-178) Chief Fire Officer & Chief To approve Central Fire Station Executive 16. Stage I Consultation/Engagement (pages 179-186) Secretary/Director of To consider Strategic Plan/IRMP 2011-14 Corporate Administration 17. Organisational Assessment 2010 (pages 187-192) Chief Fire Officer & Chief To approve Executive 18. Operational Assessment 2010 (pages 193-240) DCO & Director of Policy, To consider Final Report Performance & Training 19. The Independent Assessment of (pages 241-270) DCO & Director of Policy, To approve the Management of Performance & Training Operational Risk Information (FARMSS) 20. Annual Performance Report (pages 271-328) Chief Fire Officer & Chief To approve 2009/10 Executive 21. Review of Service Performance (pages 329-338) DCO & Director of Policy, To approve Targets and Performance Plan Performance & Training for 2010/11 22. Community Protection Activities (to follow) ACO & Director of To approve (including Incidents of Special Community Protection Interest) 23. Environmental Management (pages 339-342) Director of Finance/ To consider Update S.151 Officer 24. Fire Authority and Committee (pages 343-348) Chief Fire Officer & Chief To approve Workstreams 2010/11 Executive and Secretary/Director of Corporate Administration 25. Corporate Risk /Opportunity (pages 349-374) Secretary/Director of To approve Management Corporate Administration Page Primary Business Lead Number Action Requested B EXEMPT BUSINESS The Fire Authority is asked to consider excluding the press and public from the meeting during consideration of the following items on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12A of the Local Government Act 1972. In making its decision, the Fire Authority is asked to confirm that, having regard to all circumstances, it is satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information 26. Heavy Vehicles Capital (pages 375-378) Director of Finance/ To approve Programme 2010/11 – Contract S.151 Officer Award 27. Due Diligence Update – (pages 379-382) Secretary/Director of To consider RIEP Funded Northgate Report Corporate Administration and Director of Finance/ S.151 Officer Agenda Item 3(a) Humberside Fire Authority 30 April 2010 HUMBERSIDE FIRE AUTHORITY 30 APRIL 2010 PRESENT: Representing East Riding of Yorkshire Council: Councillors Engall, Hudson, Ibson and Turner Representing Kingston upon Hull City Council: Councillors Ellis, Mathieson, Neal and Randall Representing North Lincolnshire Council: Councillors Bainbridge and Briggs (Vice Chairperson – in the Chair|) Representing North East Lincolnshire Council: Councillor Bonner Mrs J Clarke and R Dixon (Independent Members of the Governance and Standards Committee) and Mrs G Hardy (Independent member of the Audit, Performance and Scrutiny Committee) also attended as observers. Chief Fire Officer and Chief Executive, Deputy Fire Officer/Director of Policy & Performance, Secretary/Director of Corporate Administration, Director of Finance/ Section 151 Officer, Assistant Chief Officer/Director of Community Protection, Assistant Chief Officer/Director of Personal & Organisational Development and Committee Manager were also present. The meeting was held at the Humberside Fire and Rescue Service Headquarters, Kingston upon Hull. Meeting commenced at 5.00pm. Apologies for absence were received from Councillors Armitage (2. Work commitments), Chapman (6. Other reason), Hornby (6. Other reason), Jefferies (1.Illness), Fudge (1.Illness), Pearson (6. Other reason), Petch (6. Other reason), Pickett (1.Illness), Suggit (6. Other reason), Swift (7. Absent from