Collections Disaster Response & Recovery Manual University of British Columbia Library December 2015 The University of British Columbia Library Collections Disaster Recover Manual Content I. Primary Emergency Procedures .............................................................................. 5 A. For Major Events .................................................................................................. 6 B. For Minor Events ..................................................................................................... 7 II. Emergency Numbers Quick Reference .................................................................... 1 Disaster Response Team (DRT) Contacts .................................................................. 2 III. Introduction .............................................................................................................. 4 IV. Activating Disaster Response .................................................................................. 5 A. Director of Emergency Operations (DEO) ............................................................ 5 B. Disaster Response Team (DRT) .......................................................................... 5 C. Initial Actions of the DEO and DRT ...................................................................... 7 V. Disaster Response Administration ........................................................................... 8 A. Director of Emergency Operations ....................................................................... 8 B. Administration Coordinator ................................................................................... 9 C. Collections Recovery Coordinator ...................................................................... 10 D. Building Recovery Coordinator ........................................................................... 11 E. Computer Systems Recovery Coordinator ......................................................... 12 F. Communications Coordinator ............................................................................. 13 G. Documentation Coordinator ................................................................................ 14 VI. Water Incident Collection Response Procedures ..................................................... 1 A. For Major Events Involving Water ......................................................................... 1 B. For Minor Events Involving Water ......................................................................... 2 C. Area Recovery Operations ................................................................................... 3 D. Materials Recovery Operations ............................................................................ 5 E. General Treatment .................................................................................................. 6 F. Special Materials Treatment ................................................................................. 8 VII. Mould Incident Collection Response Procedures ................................................. 1 A. For Major Events Involving Mould ........................................................................ 1 December 21, 2015 Section 1: Page 2 The University of British Columbia Library Collections Disaster Recover Manual B. For Minor Events Involving Mould ........................................................................ 2 C. Area Recovery Operations ................................................................................... 3 D. Materials Recovery Operations ............................................................................ 5 E. Treatment ............................................................................................................. 6 F. Building Remediation ............................................................................................ 6 VIII. Fire Incident Collection Response Procedures ..................................................... 1 A. For Major Events Involving Fire ............................................................................ 1 B. For Minor Events Involving Fire ............................................................................ 2 C. Area Recovery Operations ................................................................................... 3 D. Materials Recovery Operations ............................................................................ 3 E. Treatment ............................................................................................................. 5 IX. Earthquake Incident Response Procedures ............................................................. 1 A. For Major Events Involving an Earthquake ........................................................... 1 B. For Minor Events Involving an Earthquake ........................................................... 2 C. Area Recovery Operations ................................................................................... 3 D. Materials Recovery Operations ............................................................................ 4 E. Treatment ............................................................................................................. 4 X. Insect Incident Response Procedures ...................................................................... 1 A. For Events Involving Insects ................................................................................. 1 B. Area Recovery Operations ................................................................................... 2 C. Treatment ............................................................................................................. 3 D. Materials Recovery Operations ............................................................................ 4 XI. Treatment and Transfer Guidelines for Manuscripts and Archival Materials ............ 1 XII. Removal of Damaged Materials ........................................................................... 1 XIII. Preparing Materials for Transfer ........................................................................... 1 XIV. Post-Disaster Activities & Analysis ....................................................................... 1 A. Treatment of Affected Areas ................................................................................. 1 B. Return of Materials to the Library ......................................................................... 1 C. Post-Disaster Planning ......................................................................................... 2 December 21, 2015 Section 1: Page 3 The University of British Columbia Library Collections Disaster Recover Manual D. Writing the Disaster Report .................................................................................. 2 XV. Bibliography .......................................................................................................... 4 XVI. Appendix .............................................................................................................. 1 A. Emergency Supplies ............................................................................................. 1 B. Access Control ..................................................................................................... 2 C. Insurance .............................................................................................................. 2 D. Record Keeping .................................................................................................... 3 E. Notes on Communication (See Error! Reference source not found., Below) ........ 4 F. Handling PR ......................................................................................................... 5 G. Notes on Documentation: ..................................................................................... 7 H. Material Damage Worksheet ................................................................................ 9 I. ASRS Procedures .............................................................................................. 11 XVII. Contacts ............................................................................................................. 12 A. Library Disaster Response Team (DRT) Contacts ............................................. 12 B. University Units and Contacts ............................................................................. 15 C. Supplies, Services & Equipment Contacts ......................................................... 20 D. Professional Conservator Contacts .................................................................... 36 XVIII. Branch Specific Information ............................................................................ 41 A. Branch Quick Info Sheet ..................................................................................... 41 B. Branch Phone Tree ............................................................................................ 42 C. Disaster Triage List ............................................................................................. 43 D. Floor Plans ......................................................................................................... 47 E. Disaster Reports ................................................................................................. 48 December 21, 2015 Section 1: Page 4 The University of British Columbia Library Collections Disaster Recover Manual I. Primary Emergency Procedures Remain Calm Human