Board Meeting Packet February 4, 2014 Clerk of the Board ALLEN PULIDO (510) 544-2020 PH (510) 569-1417 FAX MEMO to the BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors The Regular Session of the FEBRUARY 4, 2014 AYN WIESKAMP BOARD MEETING is scheduled to commence at President - Ward 5 2:00 p.m. at the EBRPD Administration Building, WHITNEY DOTSON 2950 Peralta Oaks Court, Oakland, CA. Vice-President - Ward 1 TED RADKE Treasurer - Ward 7 DOUG SIDEN Secretary - Ward 4 Respectfully submitted, BEVERLY LANE Ward 6 CAROL SEVERIN Ward 3 JOHN SUTTER Ward 2 ROBERT E. DOYLE General Manager ROBERT E. DOYLE General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX www.ebparks.org 2 AGENDA REGULAR MEETING OF FEBRUARY 4, 2014 BOARD OF DIRECTORS The Board of Directors of EAST BAY REGIONAL PARK DISTRICT the East Bay Regional Park District will hold a regular meeting at the District’s Administration Building, 2950 12:30 p.m. ROLL CALL (Board Conference Room) Peralta Oaks Court, Oakland, CA, commencing at 12:30 p.m. PUBLIC COMMENTS for Closed Session and 2:00 p.m. for Open Session, on CLOSED SESSION Tuesday, February 4, 2014. Agenda for the meeting is A. Conference with Labor Negotiator: listed adjacent. Times for agenda items are approximate Agency Negotiator: Robert E. Doyle, Dave Collins, only and are subject to change Susan Gonzales, Jim O’Connor during the meeting. If you wish to speak on matters not on the Employee Organizations: AFSCME Local 2428 agenda, you may do so under Unrepresented Employees: Managers and Confidentials Public Comments at either the beginning or end of the agenda. B. Conference with Legal Counsel: If you wish to testify on an item 1. Existing Litigation – Subdivision (a) of Gov’t Code Sec. 54956.9: on the agenda, please complete a speaker’s form and submit it to the Clerk of the Board. A a) In the Matter of Armand Borel, Contra Costa County copy of the background Superior Court Case No. P09-01129. materials concerning these agenda items, including any C. Conference with Real Property Negotiator Regarding Price and/or material that may have been Terms of Payment: submitted less than 72 hours before the meeting, is available Agency Negotiator: Bob Nisbet, Liz Musbach for inspection on the District’s website (www.ebparks.org), APN/ADDRESS PROPERTY OWNERS PARK/TRAIL the Administrative Building Alameda County reception desk, and at the meeting. 946-3800-003-16 Diane Collins, et al Pleasanton Ridge Agendas for Board Committee 3454 Old Foothill Road, (Castleridge Ownership) Regional Park Meetings are available to the Pleasanton public upon request. If you wish 543-0439-003-02 Old Republic Title (Patterson Coyote Hills to be placed on the mailing list 543-0439-032-02 Properties et al) Regional Park to receive future agendas for a 543-0361-005-07 specific Board Committee, please call the Clerk of the Patterson Ranch Road, Board’s Office at (510) 544- Fremont 2020. District facilities and meetings comply with the Americans 2:00 p.m. OPEN SESSION (Board Room) with Disabilities Act. If special accommodations are needed PLEDGE OF ALLEGIANCE for you to participate, please contact the Clerk of the Board A. APPROVAL OF AGENDA as soon as possible, but preferably at least three working days prior to the B. PUBLIC COMMENTS meeting. 3 2:15 p.m. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of December 9, 2013 through December 29, 2013 (Rubaloff/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of December 17, 2013 (Pulido) (No Cost) c. Authorization to Negotiate with Various Property Owners (Musbach/Nisbet) (Resolution) (No Cost) d. Authorization of the Sole Source Purchase for Replacement of the State-Mandated 911 Telephone System from AT&T for the Public Safety Communications Center (Tallerico/T. Anderson) (Resolution) (Budgeted Funds) e. Authorization to Renew the Contract with Milliman, Inc. to Provide Investment Advisory and Performance Services for the East Bay Regional Park District’s Retirement Plan (Transamerica) (Rubaloff/Collins) (Resolution) (No Cost) f. Authorization to Amend the 2014 Budget and Appropriate Funds for Hazardous Tree Removal and Fire Fuel Management: District-wide (Burnor/Collins) (Resolution) (Budget Change) g. Authorization to Purchase Microsoft Enterprise Software Assurance Agreement (Tallerico/Collins) (Resolution) (Budgeted Funds) h. Authorization to Increase the Purchase Amount for Replacement Computers (Tallerico/Collins) (Resolution) (Budgeted Funds) i. Authorization to Appropriate Funds Received from Pacific Gas & Electric Corporation for Riparian Restoration at Arroyo del Cerro: Diablo Foothills Regional Park (Olson/Nisbet) (Resolution) (Budget Change) j. Authorization to Revise the Annual Lease Agreement for the High Volume Copy/Print Equipment at the Administration Building (Myli/Collins) (Resolution) (Budgeted Funds) k. Authorization to Apply to the California Energy Commission’s Energy Partnership Program to Identify Energy Efficiency Improvements at the District’s Administration Building (Myli/Rasmussen/Collins) (Resolution) (No Cost) l. Authorization to Purchase Eight Kawasaki Mules (McCrystle/O’Connor) (Resolution) (Budgeted Funds) m. Authorization to Purchase One Vermeer Brush Chipper (McCrystle/O’Connor) (Resolution) (Budgeted Funds) n. Authorization to Purchase Ten Mowers and Two Tractors (McCrystle/O’Connor) (Resolution) (Budgeted Funds) o. Authorization to Re-Appropriate Unspent 2013 Fund 554 Appropriations for the Completion of Three Type-IV Fire Engines (McCrystle/O’Connor) (Resolution) (Budget Change) 4 p. Authorization to Award a Contract for Services to Susan Imboden to Research and Develop Oral Histories (Kaiser/O’Connor) (Resolution) (Budgeted Funds) q. Authorization to Amend the Contract for Services with Pacific Studio for the Exhibit Development Project: Big Break Visitor Center at the Delta (Kaiser/O’Connor) (Resolution) (Budgeted Funds) r. Authorization to Transfer and Encumber Funds and Amend the Contract for Architectural Consulting Services for Public Safety Headquarters Study (Althoff/Collins) (Resolution) (Budget Change) s. Authorization to Accept a Deed Restriction and Declaration of Covenants from Old Republic Title (Patterson Properties) for the Benefit of Coyote Hills Regional Park (Victor/Radosevich) (Resolution) (No Cost) t. Authorization to Enter into a Professional Services Contract with Laura McCreery to Conduct Two Executive Oral Histories (Johnson) (Resolution) (Budgeted Funds) 2:30 p.m. 2. LAND DIVISION a. Authorization to Exercise the Option, Purchase and Sale Agreement and Accept, Appropriate and Transfer Funds for the Acquisition of 231.57± Acres of Real Property from the Castleridge Property Ownership: Pleasanton Ridge Regional Park (Musbach/Nisbet) (Resolution) (Budget Change) 2:45 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 2:50 p.m. 4. GENERAL MANAGER’S COMMENTS 3:10 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 3:15 p.m. 6. BOARD COMMITTEE REPORTS a. Executive Committee (01-09-2014) (Wieskamp) b. Finance Committee (11-20-2013 (Dotson) c. Operations Committee (12-19-2013) (Wieskamp) d. Pinole/Hercules/EBRPD JPA (08-28-2013) (Radke) 3:30 p.m. 7. BOARD COMMENTS 4:00 p.m. D. ADJOURNMENT * Next Board Meeting: Tuesday, February 18, 2014 * 5 Page Left Blank Intentionally 6 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, February 4, 2014 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of December 9, 2013 Through December 29, 2013 (Rubaloff/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of December 9, 2013 through December 29, 2013. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 7 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2014 – 02 – February 4, 2014 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF DECEMBER 9, 2013 THROUGH DECEMBER 29, 2013 WHEREAS, District Resolution No. 1992 – 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of December 9, 2013 through December 29, 2013. Moved by Director , seconded by Director , and adopted this 4th day of February, 2014 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 8 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, February 4, 2014 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meeting of December 17, 2013 (Pulido) 9 Unapproved Minutes Board Meeting of December 17, 2013 The Board Meeting, which was held on December 17, 2013 at the EBRPD Administrative Building, 2950 Peralta Oaks Court, Oakland CA 94605 was called to order at 12:35 p.m. by Board President John Sutter. ROLL CALL Directors Present: John Sutter, President Ayn Wieskamp, Vice President Whitney Dotson, Treasurer Ted Radke, Secretary Doug Siden Carol Severin Beverly Lane Directors Absent: None. At this time, the Board of Directors met in Closed Session to discuss those items outlined on the agenda. The Open Session of the Board Meeting was called to order at 2:05 p.m. by President John Sutter. Staff Present: GM Robert Doyle, Ted Radosevich, Jim O’Connor, Bob Nisbet, Dave Collins, Carol Johnson, Police Chief Tim Anderson, Susan Gonzales, Cinde Rubaloff, Carol Victor, Liz Musbach, Jeff Rasmussen, Anne Scheer, Diane Althoff, Brian Wiese, Michelle Julene, Jim Townsend, Quynh Truong, Mona Koh, Erich Pfuehler, Matt Graul, Jason McCrystle, Raphael Breines, Bismarck Blanco, Nate Luna, Nadine Vargas, Mimi Waluch, Michael Mendoza, Bruce Lagasse.