AGENDA ORO VALLEY BUDGET AND FINANCE COMMISSION REGULAR SESSION MAY 17, 2021 ONLINE ZOOM MEETING https://orovalley.zoom.us/j/99856096175?pwd=alhrWnEwbVFIeHFpV2phQU9iYkVKQT09 To attend via phone only, dial 1-253-215-8782, then enter meeting ID: 998 5609 6175 and enter passcode 952918 REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. STAFF LIAISON REPORT REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE APRIL 20, 2021 REGULAR SESSION MEETING MINUTES 2. PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 FINANCIAL UPDATE THROUGH MARCH 2021 3. DISCUSSION OF TOWN MANAGER'S FY 21/22 RECOMMENDED BUDGET COUNCIL LIAISON COMMENTS FUTURE AGENDA ITEMS ADJOURNMENT POSTED: 5/13/21 by M.S. POSTED: 5/13/21 by M.S. When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted Public Hearing. However, those items not listed as a Public Hearing are for consideration and action by the Budget and Finance Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, https://orovalley.zoom.us/j/99856096175?pwd=alhrWnEwbVFIeHFpV2phQU9iYkVKQT09, or may participate telephonically only by dialing 1-253-215-8782 then enter Meeting ID: 998 5609 6175, then enter Passcode: 952918 prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, please "raise your hand" during the meeting when the Chair announces that it is the appropriate time to do so. For those participating in the meeting through Zoom, place your cursor towards the bottom, middle of the page and look for the "Raise Hand" icon and click on it to "Raise Your Hand" to speak. For those participating via phone only, press *9 to "Raise Your Hand". 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. Those participating via computer/tablet/phone device can click the “Raise Your Hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. 5. If a member of the public would like to submit written comments to the Budget and Finance Commission for their consideration prior to the meeting, please email those comments to [email protected], no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have questions, please contact Alison Cote, at 520-229-4760 or email at [email protected] Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Budget and Finance Commission 1. Meeting Date: 05/17/2021 Submitted By: Alison Cote, Legal SUBJECT: REVIEW AND APPROVAL OF THE APRIL 20, 2021 REGULAR SESSION MEETING MINUTES RECOMMENDATION: STAFF RECOMMENDS APPROVAL EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: "I MOVE to approve (approve with changes) the April 20, 2021 regular session meeting minutes" Attachments Draft Minutes - 4/20/21 D R A F T MINUTES BUDGET AND FINANCE COMMISSION REGULAR SESSION APRIL 20, 2021 ONLINE ZOOM MEETING REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER - Chair Latchford called the meeting to order at 4:00 P.M. ROLL CALL Present: John Latchford, Chairman Cathy Solverson, Vice Chairman David Newell, Commissioner James Beasley, Commissioner Michael Mason, Commissioner Staff Present: David Gephart, Chief Financial Officer Tobin Sidles, Legal Services Director Michael Dyckman, Senior Budget Analyst Wendy Gomez, Finance and Budget Administrator PLEDGE OF ALLEGIANCE - Chair Latchford led the group in the Pledge of Allegiance. CALL TO AUDIENCE - No comments were received. STAFF LIAISON REPORT Chief Financial Officer David Gephart reported on the following: - The Town Council accepted the recommended solution on PSPRS at the last Town Council Meeting - Upcoming budget study sessions and large items on the Town Council agenda - The Town Council is anticipated to approve the Strategic Leadership Plan Chief Financial Officer David Gephart congratulated his team on winning the Distinguished Budget Presentation Award for 2020. REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE MARCH 16, 2021 REGULAR SESSION MEETING MINUTES Motion by Commissioner James Beasley, seconded by Vice Chairman Cathy Solverson to approve the March 16, 2021 minutes as written. Vote: 5 - 0 Carried 2. BUDGET/FINANCE COMMISSION RECOMMENDATION OF APPROVAL OF PSPRS PENSION FUNDING POLICY TO THE TOWN OF ORO VALLEY TOWN COUNCIL. Chief Financial Officer David Gephart discussed the PSPRS Funding Policy that was selected and requested discussion from commissioners regarding changes needed to the document. Discussion ensued amongst staff and commissioners regarding Agenda Item #2. Motion by Chairman John Latchford, seconded by Commissioner Michael Mason to approve the updated wording to the PSPRS funding policy. Vote: 5 - 0 Carried 3. PRESENTATION AND POSSIBLE DISCUSSION ON THE TOWN MANAGER'S RECOMMENDED BUDGET FOR FY2021-2022. Finance and Budget Administrator Wendy Gomez and Senior Budget Analyst Michael Dyckman presented on the Town Manager's Recommended Budget for FY2021-2022. Discussion ensued amongst staff and commissioners regarding Agenda Item #3. 4. DISCUSSION AND POSSIBLE ACTION TO CHANGE MAY MEETING DATE Chief Financial Officer David Gephart presented on the need to change the May meeting date to Monday, May 17, 2021. Motion by Chairman John Latchford, seconded by Commissioner Michael Mason to move the next Budget and Finance Commission Regular Session meeting to May 17, 2021 at 4:00 P.M. Vote: 5 - 0 Carried COUNCIL LIAISON COMMENTS The council liason was not present. FUTURE AGENDA ITEMS No future agenda items were discussed. ADJOURNMENT Motion by Commissioner David Newell, seconded by Vice Chairman Cathy Solverson to adjourn the meeting at 5:48 P.M. Vote: 5 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Budget and Finance Commission of Oro Valley, Arizona held on the 20th day of April, 2021. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 22 day of April, 2021. ___________________________ Alison Cote Legal Secretary Budget and Finance Commission 2. Meeting Date: 05/17/2021 Requested by: David Gephart, Finance Submitted By: Michael Dyckman, Finance SUBJECT: PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 FINANCIAL UPDATE THROUGH MARCH 2021 RECOMMENDATION: N/A EXECUTIVE SUMMARY: Please see attached documents. BACKGROUND OR DETAILED INFORMATION: Please see attached documents. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Communication Attachment A - General Fund Attachment B - Highway Fund Attachment C1 - Community Center Fund Attachment C2 - Cash Flow Statement Attachment D - Summary All Funds Attachment E - General Fund Sales Tax Attachment F - General Fund State Shared Revenues Town Council Regular Session Item # 1. Meeting Date: 05/19/2021 PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 FINANCIAL UPDATE THROUGH MARCH 2021 Subject Presentation and possible discussion of the Town's FY 20/21 financial update through March 2021 Summary This financial update is intended to provide an overview and status of revenues and expenditures for the Town’s selected funds through March 2021.