NOTICE OF MEETING OF THE MCLENNAN COUNTY COMMISSIONERS COURT NOTICE IS HEREBY GIVEN that, in accordance with the Government Code, Chapter 551,( known as the Open Meetings Act), as amended, a regular meeting of Commissioners' Court, the governing body of McLennan County, will be held on Tuesday, the 20th day of December, 2016 at 9: 00 a. m. in the Commissioners' Courtroom, 1' Floor, West Wing, McLennan County Courthouse, 501 Washington, City of Waco, Texas, at which time, the subjects below will be considered and potentially acted upon. AGENDA A. Proof of Posting of Notice B. Moment of Silence/ Invocation and Pledge C. Public Comments D. Proclamations/ Resolutions: 1. Resolution Supporting Medicaid Benefits Suspension Legislation 2. Proclamation Recognizing and Honoring Stephen " Steve" Hendrick- P.E. for 24 Years of' Service as McLennan County Engineer E. Consent Agenda: 1. Approval of Minutes of Prior Meeting( s); Recording into the Court Minutes of Previously Approved Documents; Recordation of Items Not Requiring Court Action a. Recording of Reauthorization of Business Associate Agreement: McLennan Community College b. Recording of Texas Historical Commission Historic Buildings and Structures Permit # 834, Texas County Courthouse Squares, Install Recast Chisholm Trail Markers on Courthouse Grounds, McLennan County, Texas c. Recording of Administrative Services Agreement and related documents: Scott& White Health Plan 2. Financial Obligations of McLennan County: a. Authorization for County Treasurer to Pay County Checks / Wire / Electronic Transfers Issued Since the Last Authorization 3. Human Resources/ Salary Matters( Payroll Status Forms or Changes): a. County Engineer: Discussion and/or Action regarding Replacement of County Engineer including, but not limited to, Replacement Process; Review/ Action on Resumes/ Applications; and related authorizations as necessary b. County Court @ Law: Discussion and/ or Action on Appointment of Judge including, but not limited to, Appointment Process, Review/Action on Resumes/ Applications, Acceptance of Bond/ Oath Documents, related authorizations as necessary 4. Authorization I Ratification of RFP' s, RFQ' s, and Bids Advertisements; Publications; Public/ Legal Notices 5. Travel and Education Requests: a. Spaceport Development Corporation 6. Recording of Educational Certificates; Recording of Department Head Affidavits; Recording of Departmental Reports; Acceptance or Approval of Official Bonds, Conflict Statements, or Other Such Items Required to be Submitted to the Court by Public Officials: a. County Treasurer: Recording of McLennan County Investment Reports, November 2016 b. Tax Assessor/Collector: Recording of Detailed Deposit Distribution Report, November 2016 7. Burn Ban Approval, Extension, or Termination 8. Acceptance of Bond / Oath Documents for Various Elected and/or Appointed County Officials, related authorizations as necessary F. Budget, Budget Amendments/ Transfers/Changes, Additional Revenue Certifications, Expenditure Requests: 1. Regarding the FY 16 Budget: a. Indigent Defense 2. Regarding the FY 17 Budget: a. Road& Bridge, Precinct 2 b. County Court @ Law Page 1 of 3 c. HOT Fairgrounds d. Commissioners Court e. Law Library Fund( Fund 170) f. 2016 Certificates of Obligation/ Permanent Improvement Fund( Fund 416) g. Debt Service Payments/ Capital Outlay h. Justice of the Peace, Precinct 3( Fund 130) i. Authorization of Professional Services Invoice: The Wallace Group ( re: McLennan County Facility Roofing Surveys- November Services) G. Bids, RFD' s, RFQ' s, Quotations for Goods and Services: 1. Recommendation regarding Bid 16- 019: Blue Bluff Road Bridge Damage Repair H. Contracts, Interlocal Agreements, and Memorandums of Understanding; Purchase, Lease, or Acquisition of Goods, Equipment or Services, including any Financing Thereof: I. Authorization of Interlocal Cooperation Agreement for Housing and Care of Inmates: Freestone County 2. Regarding the McLennan County Group Health Plan: Authorization/ Approval of Summary Plan Description ( SPD) Administered by Scott& White 3. Authorization of Amendment# 1 to the Jail Diversion Services Agreement: Heart of Texas Region Mental Health Mental Retardation Center( re: Pre- Trial Diversion Program) 4. Authorization of Indigent Care Affiliation Agreement: Seton Family of Hospitals on behalf of Affiliated Hospitals 5. Authorization of Indigent Care Affiliation Agreement: Baylor Scott & White Health on Behalf of the Baylor Scott & White Health Hospitals 6. Authorization of Professional Engineering Services Agreement: Winton Engineering( re: Themis Statue Restoration- WE Project No. 2016-084) 7. Authorization of Maintenance and Service Agreement: Office Systems 2000, Inc.( re: District Clerk' s Office Copier) 8. Authorization of Lease Agreement: Pitney Bowes( re: Inserting System for the Tax Office) 9. Authorization of Interlocal Cooperative Agreement: Lorena ISD( Road Work) L Capital Improvement, Repair, Maintenance Projects and Construction Projects: J. Real Estate, Right of Way, and Easements: K. Grants/ Grant Proposals: L. Department/Office-Specific Requests, Presentations or Items for Discussion and Possible Action ( To the Extent Not Addressed Above): I. Constable, Precinct I: Discussion and/ or Action regarding Vehicle Purchase Request and related Financing M. Additional Items( If Any) for Discussion and Potential Action: 1. Greater Waco Chamber of Commerce: Monthly Economic Development Report, October 2016 2. McLennan County Children's Protective Services Board: Authorization of Board Appointment 3. Children' s Protective Services Board: Recording of Detailed Transaction Report, November 2016 4. Discussion and/or Action regarding the 2017 Community Legislative Priorities N. Americans with Disabilities Compliance Project: O. Work Session Items( unless otherwise identified above, no action will be taken, but these matters will be discussed): 1. Discussion regarding Criminal Justice Issues: Updates on the Electronic Monitoring Program / Coordinating the McLennan County Criminal Justice System / Criminal Justice Process / Veterans & Mental Health Courts / Courthouse Security/ Public Nuisance Reporting& Enforcement Process, related matters 2. Section 551.072 of the Government Code( V..C.T.A.): Regarding Real Property, including, but not limited to: ( 1) Right­ Of-Way Acquisitions re: Expansion/ Repair Projects; and/or( 2) Real Estate Purchase/ Sale/ Transfer/ Trade/ Offers to Purchase, Acquisition/ Value/ Donations of Real Property/ Leases relative to Real Property, including, but not limited to, Potential Properties for Use by County/ Public Facilities& Valuation of Current Property for Trade or Sale Page 2 of 3 3. Discussion regarding County Property: including Space Availability & Utilization of County Buildings/Law Library, Utilization Planning, Consultant, Joint Facilities Master Plan or Study; Tradinghouse Lake/ Park; ADA Capital Improvements; Surrey Ridge Road, Speegleville Road, and/ or Chapel Road; Themis Statue; Discussion regarding Lincoln City Road Flooding; Roofing Projects for Various County Buildings; County Off-System Bridge Repair/Maintenance, related matters 4. Discussion regarding Texas Department of Transportation: including Rural/ Public Transportation, related maters 5. Discussion regarding McLennan County Employee Policy Guide 6. Discussion regarding Record Retention 7. Discussion regarding Consolidation ofJustice ofthe Peace Vital Statistics Duties P. Executive/Closed Session 1. Section 551.071 of the Government Code ( V.CT.A.): An executive/closed session will be held so that the Commissioners Court can seek and receive legal advice from its attorneys regarding pending or threatened litigation, settlement offers, claims, or other matters for which the attorneys' duties to their client under the Texas State Bar Disciplinary Rules of Professional Conduct Conflicts with the Open Meetings Act( Ch.551, Gov. Code) if necessary for a subject contained on this agenda, including updates on pending Texas Association of Counties Risk Pool-covered litigation against the County: 2. Section 551. 072 of the Government Code ( t'CC.T.A.): Regarding Real Property, including, but not limited to: ( I) Right-Of-Way Acquisitions re: Expansion / Repair Project/s; and/or ( 2) Real Estate Purchase / Sale / Transfer / Trade/ Offers to Purchase, Acquisition / Value / Donations of Real Property / Leases relative to Real Property, including, but not limited to, Potential Properties for Use by County / Public Facilities & Valuation of Current Property for Trade or Sale: 3. Section 551.074 ofthe Government Code( VC.T.A.): Regarding Personnel Matters including but not limited to: HR Director; Personnel Review/ Evaluation of Commissioners Court Appointed Department Heads; Interviews of and Deliberations regarding Applicants for County Engineer/County Court ( Qa Law; Personnel Matters Identified in any Open Session Item if Necessary, and related matters: 4. Section 551. 076 ofthe Government Code( V.CT.A.): Deliberations regarding Security Devices or Security Audits: 5. Section 551.087 of the Government Code( V.C.T.A.): Regarding Economic Development Negotiations including, but not limited to ( 1) Discussion of Commercial / Financial Information Received from a Business Prospect/ s; ( 2) Pending Negotiations / Potential Prospects and Projects; and/ or (3) Discussion re: Offers of Financial or Other Incentives to Business Prospect/s: Q. Adjourn Signed this the 15th day of December, 2016 s,tiltFi) MCI,e4924-..) SCOTT M. FELTON,