NEWSLETTER IT Computer Technical Support Newsletter Outlook Webmail (via OWA) Microsoft Exchange is a system that provides a central location where a user can not only March 9, 2015 access e-mail but can utilize calendar information, tasks, notes, journals, and contacts. To Vol.1, No.20 access these features within an Exchange Server environment a user must use a program on their computers such as Microsoft Outlook. Alternatively, a web browser can be used to access Exchange by browsing to the Outlook Web Access (OWA) online application. This means access is available from anywhere through the World Wide Web. TABLE OF CONTENTS Outlook Webmail............…1 Accessing email…….….....2 Sending an email...............2 Global address book…...…3 Replying and forwarding....4 Inbox and other folders…..4 Adding personal folders.....5 Simply browse to http://mail.siu.edu and log in to your email with your SIU username Set up automatic reply.......6 and password. Sharing your Calendar……7 Address Book………….….9 Items and tasks………….12 The IT Computer 1 Technical Support Newsletter is complements of Pejman Kamkarian Accessing email To access email from the Office 365 main hub, click “Outlook” along the top banner. Sending an email. To send a new email, click “new mail” in the top left corner. Enter information in each field and then click Send when done. 2 | IT Computer Technical Support Newsletter Using the global address book Click “To:” to open up the address book. Type in the person’s name and click on the “magnifying glass” IT Computer Technical Support Newsletter | 3 Replying and forwarding To reply to an email or forward it, click “Reply”, “Reply All”, or “Forward” button located in the upper right hand corner of any open email. Inbox and other email folders To access folders in your email, there is a sidebar on the left hand side of the screen where you can view your sent mail, inbox, or junk / deleted mail. 4 | IT Computer Technical Support Newsletter Adding personal folders To add new personal folder(s), right-click your username on the sidebar. This will bring up some options with the most common being “create new folder”, “empty”, and “mark all as read”. IT Computer Technical Support Newsletter | 5 Setup automatic reply 1. Click the Gear icon in the upper right corner of OWA. 2. Click on the Options item at the bottom. 3. Click on “Set up an automatic reply message” under the shortcuts at the right. 4. Fill in the options and click Save. 6 | IT Computer Technical Support Newsletter Sharing your calendar Click the Calendar icon in the upper right of OWA to access the calendar IT Computer Technical Support Newsletter | 7 Click on the SHARE button to share the calendar with someone. Enter the email address of the person you want to share your calendar with and slick SEND. 8 | IT Computer Technical Support Newsletter Adding people or groups to address book Click the People icon in the upper right of OWA to access the address book. IT Computer Technical Support Newsletter | 9 Click on New to add a new Contact or Group 10 | IT Computer Technical Support Newsletter Creating a group 1. Enter group name. 2. Add members. 3. Click Save. IT Computer Technical Support Newsletter | 11 Flagged items and tasks Click the Tasks to view flagged items and tasks Click on New Task to create a new task. 12 | IT Computer Technical Support Newsletter Enter the task’s details and click SAVE. IT Computer Technical Support Newsletter | 13 .