REQUEST FOR PROPOSALS accesso ShoWare Center Scoreboard Replacement REQUEST FOR PROPOSALS (RFP) RELEASE DATE: May 24, 2021 PRE-PROPOSAL MEETING AND SITE VISIT: Dates: May 28, 2021 Time: By Appointment Only – Contact Tim Higgins at [email protected] Location: 625 West James Street, Kent, WA 98032 QUESTIONS/CLARIFICATION DEADLINE: Date: No later than June 2, 2021 Time 2:00 p.m. (PDT) PROPOSAL DUE DATE AND TIME: Date: No later than June 11, 2021 Time 2:00 p.m. (PDT) CONTACT PERSON: Vernon Mason RFP Coordinator 780-717-0774 [email protected] accesso ShoWare Center Scoreboard Replacement 1 Cover Page TABLE OF CONTENTS ADVERTISEMENT OF PROPOSAL ................................................................................................................................. 5 TIMELINE AND SCHEDULE ............................................................................................................................................ 7 ARTICLE 1. INTRODUCTION ........................................................................................................................................... 8 1.01 PURPOSE ........................................................................................................................................................ 8 1.02 SOLICITATION OBJECTIVES......................................................................................................................... 8 1.03 LOCATION OF THE WORK ............................................................................................................................... 8 1.04 PRE-BID SITE VISITS ........................................................................................................................................ 8 1.05 PERIOD OF PERFORMANCE ........................................................................................................................... 8 ARTICLE 2. REQUEST FOR PROPOSALS INSTRUCTIONS .......................................................................................... 9 2.01 SUBMITTAL DEADLINES ............................................................................................................................... 9 2.02 RFP COORDINATOR ...................................................................................................................................... 9 2.03 BUILDING ENGINEERING SYSTEMS ........................................................................................................... 9 2.04 CLARIFICATION OF RFP & RECEIPT OF ADDENDA .................................................................................... 9 2.05 VERIFICATION OF PROPOSAL PRICES .................................................................................................... 10 2.06 SUBMISSION OF PROPOSAL ........................................................................................................................ 10 2.07 BID GUARANTY ............................................................................................................................................... 10 2.08 PERFORMANCE AND PAYMENT BONDS .................................................................................................. 10 2.09 RESPONSIVE PROPOSALS ........................................................................................................................ 11 2.10 CONTRACTOR QUALIFICATIONS ............................................................................................................... 11 2.11 REQUEST FOR PROPOSAL TOTAL COST PROPOSAL ............................................................................ 12 2.12 CONTRACTOR’S NAME AND SIGNATURE................................................................................................... 12 2.13 INCURRED COSTS ....................................................................................................................................... 12 2.14 WITHDRAWAL OF PROPOSAL ...................................................................................................................... 12 2.15 ALTERATION OF PROPOSAL ........................................................................................................................ 12 2.16 ERRORS AND OMISSIONS .......................................................................................................................... 12 2.17 EXPIRATION ................................................................................................................................................. 13 2.18 RIGHT TO REJECT PROPOSALS ............................................................................................................... 13 2.19 PROPOSED SUBCONTRACTORS ................................................................................................................. 13 2.20 PROPOSAL SUBMITTAL .............................................................................................................................. 13 2.21 TIME FOR COMPLETION ............................................................................................................................. 13 2.22 COLLUSION .................................................................................................................................................. 13 2.23 SINGLE PROPOSAL RECEIVED ................................................................................................................. 13 2.24 RIGHTS OF THE CITY ..................................................................................................................................... 14 accesso ShoWare Center Scoreboard Replacement 2 2.25 NOTICE OF INTENT TO AWARD ................................................................................................................... 14 2.26 PREVAILING WAGES ................................................................................................................................... 14 2.27 EXTENSION OF TIME ................................................................................................................................... 14 2.28 FAILURE TO EXECUTE CONTRACT ............................................................................................................. 14 2.29 CANCELLATION OF AWARD .......................................................................................................................... 15 2.30 PROPOSER COMPLAINTS .......................................................................................................................... 15 2.31 SUMMARY INFORMATION .......................................................................................................................... 15 2.32 PROPOSAL OPENING .................................................................................................................................. 15 2.33 FUNDING .......................................................................................................................................................... 15 2.34 PROPRIETARY INFORMATION/PUBLIC DISCLOSURE .............................................................................. 15 2.35 GIFTS AND GRATUITIES ............................................................................................................................. 16 ARTICLE 3. CONTRACTOR’S CHECKLIST .................................................................................................................... 17 3.01 CONTRACTOR’S RESPONSIBILITY STATEMENT ..................................................................................... 17 3.02 CONTRACTOR’S CHECKLIST ..................................................................................................................... 17 ARTICLE 4. PROPOSAL SUBMITTAL REQUIREMENTS ............................................................................................ 18 4.01 PREPARATION AND SUBMITTAL OF PROPOSAL .................................................................................... 18 ARTICLE 5. COST PROPOSAL FORMS ....................................................................................................................... 19 5.01 COST PROPOSAL ........................................................................................................................................ 19 ARTICLE 6. PROPOSAL EVALUATION & CONTRACT AWARD ................................................................................. 21 6.01 EVALUATION PROCEDURE ........................................................................................................................... 21 6.02 EVALUATION METHOD, CRITERIA ANDSCORING ................................................................................... 21 6.03 SELECTION PROCESS ................................................................................................................................ 21 6.04 FINAL SELECTION ....................................................................................................................................... 22 6.05 NOTIFICATION TO PROPOSERS .................................................................................................................. 22 6.06 CONTRACT AWARD AND EXECUTION ...................................................................................................... 22 ARTICLE 7. SCOPE OF WORK AND PERFORMANCE REQUIREMENTS ................................................................. 23 7.01 PROJECT DESCRIPTION ............................................................................................................................