MINUTES OF COUNCIL MEETING HELD 25 MAY 2010, GAWLER SPORT & COMMUNITY CENTRE, NIXON TERRACE, GAWLER, COMMENCING AT 7.00 PM 1. Statement of Acknowledgement The Mayor read the statement of acknowledgement: We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today. 2. Attendance Record 2.1 Present Chairperson Mayor B Sambell Members Acting Deputy Mayor Cr P Dent Cr W Dibben Cr P Johnston Cr P Russell Cr A Shackley Cr T Zorich Staff in Attendance S Kerrigan Chief Executive Officer V Izzo Director Corporate and Community Services H Barclay Director Asset Services M Wohlstadt Director Development and Strategic Planning L Moate Minute Taker P Horwood Manager Finance J Grantham Manager Business & Community Services J McArthur Manager Depot Operations C Douyere Executive Assistant D Scott Property Services Administrative Assistant ………… Initial 114 COUNCIL MEETING MINUTES 25 MAY 2010 2.2 Apologies Cr G Morris Cr L Bartlett 2.3 Motions to Grant Leave of Absence Nil 2.4 Leave of Absence Cr D Strauss (6 April – 8 July 2010) Cr B Thom (2 May – 8 June 2010) 3. Confirmation of Minutes Moved by Cr P Russell Seconded by Cr P Johnston Motion No: 2010:05:111 That the Minutes of the Council Meeting of 27 April 2010 (Folio 89 - 112) as presented be taken as read and are hereby confirmed as a true and correct record. CARRIED 4. Business Arising from Minutes Nil 5. Mayor’s Reports The Mayor provided the meeting with details of his engagements for the past month which included a visit to the Outdoor Learning Centre at Gawler East. The Mayor also advised of the sad passing and his attendance at the funerals of Council staff member Julie Dudley, and Geoff New past Councillor and a founding member of the Gawler Environment & Heritage Association and historian. 6. Deputations 6.1 Mr Bob Perry - Gawler Swap Meet (Refer Item 11.2) Mr Perry addressed the meeting in support of their application to park cars on the Gawler Oval for the Annual Gawler Swap Meet. The Gawler Swap Meet is a major attraction and the Gawler Veteran Vintage and Classic Vehicles Club would prefer this event remain in Gawler as an attraction. 6.2 Mr Peter Angus – President, Gawler Agricultural, Horticulture and Floricultural Society (Refer Item 11.1) Mr Angus provided the meeting with information regarding the Gawler Show and its efforts to organise a bus to assist show patrons to attend the Gawler Show and alleviate parking problems. 6.3 Mr Noel Pettmen (Refer Item 13.7) Mr Pettman made a presentation to Council in support of the offer for compensation to remove trees to enable a development to proceed at 35 Colville Drive, Willaston. ………… Initial 115 COUNCIL MEETING MINUTES 25 MAY 2010 6.4 Ms Sigrid Murljacic – Chair, Gawler Business Development Board (GBDB) Ms Murljacic addressed the meeting outlining the marketing strategies of the Gawler Business Development Board in its efforts to promote shopping in Gawler. These included a TV advertising campaign during Christmas 2009 and a recent Mothers Day promotion. She also informed the meeting of the GBDB intention to become an incorporated body which was progressing well and thanked the CEO, Director of Corporate & Community Services, Manager Business and Community Services and Council for their support. 7. Public Open Forum 7.1 Mr Tony Harnett, Gawler Business Development Board (GBDB) Board Member, Mr Harnett addressed the meeting in relation to the Gawler Business Development Board’s marketing plan for 2010/11 which will form part of the GBDB Business Plan to be presented to Council for approval in June 2010. 7.2 Milton Vadoulis, Resident Evanston Park – Gawler East & Environs Separate Rate Mr Vadoulis addressed the meeting regarding the impact of the recent rate notice containing the Gawler East and Environs Separate Rate he had received in relation to redevelopment proposed for Evanston Park and believed it was not in the best interests of the community. 7.3 Petition – Weaver Drive, Willaston (Item 10.2) Resident, Mr Rodda provided details of parking problems experienced by the residents in Weaver Drive and requested support for the petition submitted to Council for the upgrading of the road and vehicle access be prevented to the reserve area south of Weaver Drive. 7.4 Petition – Margaret Street Walkway, Evanston (Item 10.1) Resident, Mr Brook provided details to Council in relation to recent incidents, particularly graffiti and vandalism damage to property, and requested support for the petition submitted to Council requesting the closure of the walkway. 7.5 Petition – Karbeethan Sporting Association (Items 10.3 and 13.1) Mr Stuart Nash, Member of the South Gawler Cricket Club advised the meeting that the major sporting clubs of Gawler had met the previous evening and were looking forward to finalising property leases. 8. Notices of Motion Nil 9. Questions on Notice Nil ………… Initial 116 COUNCIL MEETING MINUTES 25 MAY 2010 10. Petitions Item 10.1 – Petition – Margaret Street Walkway, Evanston (R:03.1608, S90670) Moved by Cr P Russell Seconded by Cr P Dent Motion No: 2010:05:112 That: 1. The Petition regarding Margaret Street, Evanston be received. 2. Staff prepare a report for Infrastructure and Environmental Services Portfolio Committee providing closure treatment options and costings. CARRIED Item 10.2 – Petition - Weaver Drive, Willaston (S:60370)) Moved by Cr A Shackley Seconded by Cr P Dent Motion No: 2010:05:113 That 1. The Petition - Weaver Drive, Willaston be received. 2. That staff prepare a report for Council on details for treatment options and costings similar to Option 3. CARRIED Item 10.3 – Petition – Karbeethan Sporting Association (LF:09.0006) Moved by Cr P Dent Seconded by Cr W Dibben Motion No: 2010:05:114 That the Petition regarding Karbeethan Sporting Association be received. CARRIED UNANIMOUSLY 11. Corporate & Community Services Portfolio Committee Item 11.1 - Gawler Show (R03:0140) Moved by Cr A Shackley Seconded by Cr P Johnston Motion No: 2010:05:115 That Council: 1. authorise officers to negotiate and finalise a Memorandum of Understanding between the Town of Gawler and the Gawler Agricultural, Horticultural and Floricultural Society Incorporated in relation to the annual Gawler Show; 2. provide support to the Gawler Show for a three year period, covering years 2009, 2010 and 2011; ………… Initial 117 COUNCIL MEETING MINUTES 25 MAY 2010 3. support for the Gawler Show include:- a) concessional hire costs equal to $5,000 (2009), $5,250 (2010) and $5,500 (2011), all plus GST, b) a financial contribution equivalent to services up to the value of $25,000, c) traffic management and parking arrangements external to event grounds, d) promotional opportunities. CARRIED UNANIMOUSLY Item 11.2 - Gawler Swap Meet (R09:0092) Moved by Cr A Shackley Seconded by Cr P Johnston Motion No: 2010:05:116 That Council: 1. Congratulate the Gawler Veteran Vintage and Classic Vehicles Club on successfully hosting the 2009 Gawler Swap Meet; 2. Provide a 50% concession to the standard facility hire costs applicable to the 2009 Gawler Swap Meet; 3. Decline the use of Gawler Oval for vehicle traffic and carparking for the 2010 Gawler Swap Meet; unless an agreement is reached with Council staff, and 4. Advise the organisers of the 2010 Gawler Swap Meet that the facility hire costs applicable for the event will be in accordance with Council Policy - Hire of Facilities, due for consideration at the July 2010 Council meeting. CARRIED Item 11.3 – Adelaide Northern Headspace - Outreach Service From Gawler Sport And Community Centre (File NO R:09.0057) Moved by Cr P Russell Seconded by Cr P Dent Motion No: 2010:05:117 That Council: 1. Receive the Adelaide Northern “headspace” – Outreach Service From Gawler Sport And Community Centre report. 2. That the Mayor and Chief Executive Officer be authorised to sign and seal the Deed of Extension to Adelaide Northern Division of General Practice Limited for the delivery of counselling services for a term that expires on 30 June 2011 for a licence fee of $1.00 per annum payable upon demand. CARRIED UNANIMOUSLY ………… Initial 118 COUNCIL MEETING MINUTES 25 MAY 2010 Item 13.7 - Variation To Land Management Agreement 35 Colville Drive Willaston (DA 490/D054/2004) Moved by Cr T Zorich Seconded by Cr W Dibben Motion No: 2010:05:118 That: Mr. Pettman’s reconsideration submission be acknowledged and Council accepts the offer of nett $20,000 (excluding GST and costs associated to amend the Land Management Agreement) as compensation CARRIED 12. Governance, Strategy and Economic Sustainability Portfolio Committee Item 12.1 – Flags and Banners Policy (R:03.0237) Moved by Cr P Russell Seconded by Cr T Zorich Motion No: 2010:05:119 Cr P Russell left the meeting at 8.44 pm That Council: 1. Delete Policy 7.1 Banners over Roads; and 2. Adopts the proposed policy attached to this report being titled Flags and Banners. CARRIED ………… Initial 119 COUNCIL MEETING MINUTES 25 MAY 2010 ATTACHMENT 1 FLAGS AND BANNERS (PROPOSED) 7.1 Policy Number & Name: 7.1 Flags and Banners Classification Public - Council Policy Adopted: Frequency of Review: Annual Last Review: Next Review Due: Responsible Officer(s): Manager Business and Community Services Council File Reference: R03:0327 Applicable Legislation: Related Policies: 1.0 INTRODUCTION The Town of Gawler is responsible for the flying of flags and banners in various public locations in the town.