CANADIAN RUGBY UNION BY-LAWS April 26, 2019 TABLE OF CONTENTS 1. DEFINITIONS ...................................................................................................................1 1.1 Definitions................................................................................................................1 1.2 Interpretation ............................................................................................................3 2. MEMBERSHIP ..................................................................................................................3 2.1 Entitlement ...............................................................................................................3 2.2 Rights of Members ...................................................................................................4 2.3 Resignation of Members ..........................................................................................4 2.4 Suspension of Members ...........................................................................................4 2.5 Termination of Members .........................................................................................4 2.6 Registration Fees ......................................................................................................5 3. MEMBER MEETINGS ....................................................................................................5 3.1 Notice .......................................................................................................................5 3.2 Annual Meeting .......................................................................................................5 3.2A Attendance at Annual Meetings. Each of the following shall be entitled to receive notice of and attend each Annual Meeting: ................................5 3.3 Business to be transacted at an Annual Meeting .....................................................6 3.4 Special Meeting .......................................................................................................6 3.5 Quorum ....................................................................................................................6 3.6 Voting at Meetings ...................................................................................................6 3.7 Voting ......................................................................................................................7 3.8 Voting by Secret Ballot ............................................................................................7 3.9 Record of Minutes of Members ...............................................................................7 3.10 Rules of Procedure ...................................................................................................7 3.11 Error or Omission in Giving Notice.........................................................................8 4. BOARD OF DIRECTORS ................................................................................................8 4.1 Composition .............................................................................................................8 4.2 Past Chair .................................................................................................................8 4.3 Eligibility as a Director ............................................................................................8 4.4 Term of Office .........................................................................................................8 4.5 Election of Provincial Directors...............................................................................8 4.6 Election of the Player Directors ...............................................................................9 4.7 Election of General Directors ................................................................................10 4.8 Nominations of Directors .......................................................................................10 4.9 Remuneration and Expenses ..................................................................................11 4.10 Vacancies ...............................................................................................................11 4.11 Filling Vacancies ...................................................................................................11 5. BOARD MEETINGS.......................................................................................................12 5.1 Notice .....................................................................................................................12 5.2 Meetings by Telephone Participation ....................................................................12 5.3 Resolutions Without Meeting ................................................................................12 5.4 Quorum ..................................................................................................................12 - ii - 5.5 Voting ....................................................................................................................12 5.6 Record of Directors’ Minutes ................................................................................12 5.7 In Camera Business................................................................................................13 5.8 Conduct of In Camera Business .............................................................................13 5.9 Procedure ...............................................................................................................13 5.10 Error or Omission in Giving Notice.......................................................................13 6. POWERS OF DIRECTORS ...........................................................................................13 6.1 Board of Directors..................................................................................................13 6.2 Powers of the Board ...............................................................................................13 6.3 Rules and Regulations............................................................................................14 6.4 Suspension and Expulsion from Union..................................................................14 7. OFFICERS .......................................................................................................................14 7.1 Officers ..................................................................................................................14 7.2 Term of Office .......................................................................................................14 7.3 Remuneration and Expenses ..................................................................................15 7.4 Duties of the Chair .................................................................................................15 7.5 Duties of the Vice Chair ........................................................................................15 7.6 Duties of the Secretary ...........................................................................................15 7.7 Duties of the Treasurer...........................................................................................15 7.8 Removal from Office .............................................................................................15 7.9 Other Officers ........................................................................................................16 8. STANDING COMMITTEES OF THE UNION ...........................................................16 8.1 Committees ............................................................................................................16 8.2 Removal of Committee Members ..........................................................................17 9. HONORARY LIFE MEMBERSHIP .............................................................................17 9.1 Honorary Life Membership ...................................................................................17 10. SIGNATURE AND CERTIFICATION OF DOCUMENTS .......................................17 10.1 Authorization to Sign Documents ..........................................................................17 11. BY-LAWS .........................................................................................................................17 11.1 By-laws ..................................................................................................................17 12. PUBLIC ACCOUNTANT ...............................................................................................17 12.1 Public Accountant ..................................................................................................17 13. GENERAL ........................................................................................................................18 13.1 Fiscal Year .............................................................................................................18 13.2 Indemnities to Directors and Others. .....................................................................18 13.3 Notices ...................................................................................................................19 CANADIAN RUGBY UNION BY-LAWS 1. Definitions 1.1 Definitions. For the purposes of these By-laws, the following terms have the meanings below assigned to them: (a) “Act” means the Canada Not-for-profit Corporations Act, S.C. 2009, c.23 including any