CARIBBEAN DISASTER EMERGENCY MANAGEMENT AGENCY CARIBBEAN DISASTER MANAGEMENT PROJECT PHASE 2 FINAL REPORT JUNE 2012 JAPAN INTERNATIONAL COOPERATION AGENCY IDEA Consultants, Inc. EARTH SYSTEM SCIENCE CO., LTD. G E J R 12-094 Caribbean Disaster Management Project Phase 2 Pilot States of the Project Belize Dominica Guyana St. Lucia Grenada Final Report i Caribbean Disaster Management Project Phase 2 Photographs of the Project Activity JCC Meeting (Barbados) Country Mission (Guyana) Meeting with NT (Dominica) Training in Japan CBDRM Activities (Belize) Inspection of Hydro. Equipment (Guyana) Final Report ii Caribbean Disaster Management Project Phase 2 Consultation Meeting (Grenada) Preparation of FHM (Dominica) GIS Training in CIMH (Barbados) Flood Mark Survey (Guyana) New Rainfall Station (St. Lucia) Evacuation Drill (St. Lucia) Final Report iii Caribbean Disaster Management Project Phase 2 New Water-level Station (Grenada) New Water-level Station (St. Lucia) CBDRM Activities (Grenada) Evacuation Drill (Dominica) Final Report iv Caribbean Disaster Management Project Phase 2 Caribbean Disaster Management Project Phase 2 Final Report TABLE OF CONTENTS Pilot States of the Project ..................................................................................................................... i Photographs of the Project Activity ................................................................................................... ii 1. INTRODUCTION ........................................................................................................................... 1 1.1 Background of the Project ........................................................................................................... 1 1.2 Outline of the Project .................................................................................................................. 1 1.3 Project Area ................................................................................................................................. 2 2. SUMMARY OF PROJECT MANAGEMENT ............................................................................. 4 2.1 Project Design Matrix ................................................................................................................. 4 2.2 Implementing Arrangement ......................................................................................................... 8 2.3 Planned and Actual Activities .................................................................................................... 11 2.4 Input of Japanese Side ............................................................................................................... 14 2.4.1 Dispatch of Experts ............................................................................................................ 14 2.4.2 Acceptance of Trainees ....................................................................................................... 15 2.4.3 Provision of Equipment ...................................................................................................... 15 2.4.4 Local Costs borne by Japanese Side ................................................................................... 16 2.5 Input of Caribbean Side ............................................................................................................. 17 2.5.1 Assignment of Counterpart Personnel ................................................................................ 17 2.5.2 Provision of Office and Facilities for JICA Experts ........................................................... 18 2.6 Outputs of the Project ................................................................................................................ 18 3. ACTIVITY AND ACHIEVEMENT............................................................................................. 21 3.1 General ...................................................................................................................................... 21 3.2 Flood Analysis ........................................................................................................................... 23 3.2.1 First Year ............................................................................................................................ 23 3.2.2 Second Year ........................................................................................................................ 27 3.2.3 Third Year ........................................................................................................................... 28 3.3 Flood Hazard Map (FHM) ........................................................................................................ 30 3.3.1 First Year ............................................................................................................................ 30 3.3.2 Second Year ........................................................................................................................ 32 3.3.3 Third Year ........................................................................................................................... 33 3.4 Flood Early Warning System (FEWS) ...................................................................................... 43 3.4.1 First Year ............................................................................................................................ 43 3.4.2 Second Year ........................................................................................................................ 44 3.4.3 Third Year ........................................................................................................................... 45 3.5 Community-based Disaster Risk Management ......................................................................... 54 3.5.1 First Year ............................................................................................................................ 54 3.5.2 Second Year ........................................................................................................................ 55 3.5.3 Third Year ........................................................................................................................... 58 3.5.4 General Overview ............................................................................................................... 62 3.6 Hydrological Database and GIS ................................................................................................ 65 3.6.1 First Year ............................................................................................................................ 65 3.6.2 Second Year ........................................................................................................................ 68 3.6.3 Third Year ........................................................................................................................... 70 3.7 Institutionalization of NT System ............................................................................................. 72 Final Report v Caribbean Disaster Management Project Phase 2 3.7.1 Terms of Reference for National Team .............................................................................. 72 3.7.2 National Disaster Office of Each Pilot State ...................................................................... 73 3.7.3 Objectives of Institutionalization of NT System ................................................................ 76 3.7.4 Procedure and Approach of the Activities .......................................................................... 77 3.7.5 Memorandum of Understanding ......................................................................................... 78 3.7.6 CADM2 Outputs to be Maintained and Utilized by MOU ................................................ 79 3.7.7 Initial Findings by Questionnaire Survey ........................................................................... 80 3.7.8 Major NT Members ............................................................................................................ 82 3.8 Sustainability Plan ..................................................................................................................... 84 4. EFFORTS AND LESSONS LEARNT ......................................................................................... 86 5. RECOMMENDATIONS AND SUGGESTIONS ....................................................................... 89 ATTACHMENT Attachment 1: MM of JCC Attachment 2: Sustainability Plan Attachment 3: MOU Attachment 4: FEWS of Pilot Site Attachment 5: CDMP of Pilot Site Final Report vi Caribbean Disaster Management Project Phase 2 LIST OF TABLE Table 1-1 Disaster Management Organization of Pilot States ............................................................ 2 Table 2-1 Project Design Matrix (1/2): Original PDM ....................................................................... 4 Table 2-1 Project Design Matrix (2/2): Revised PDM ....................................................................... 6 Table 2-2 List of Major Meetings and Seminars ................................................................................ 9 Table 2-3 Summary of Assignment Periods of JICA Experts .......................................................... 14 Table 2-4 Counterpart Training in Japan .......................................................................................... 15 Table 2-5 Counterpart Training in Caribbean Region