ANNEXURE -B KARNATAKA POWER CORPORATION LIMITED List of Files - Name of the Office : SEE-OFFICE Address : Superintending Engineer(Ele), Shivasamudram, Malavalli Taluk, Mandya Distract Date of Closing transfer of Nature of Sl. Opening date of file/ file & file File No. Subject Remarks No. date of file Running authority Permanent/ file whom Temporary transferred SEE/F-01 Administration correspondence Volume – 8 1 Running - Permanent 05.05.2014 SEE/F -02 Administration correspondence Volume – 4 2 Running - Permanent KPTCL 26.04.2014 SEE/F-03 Electrical section /Shiva Volume – 4 3 Running - Permanent 04.11.2013 SEE/F -04 Hydraulics section/Shiva Volume – 2 4 Running - Permanent 04.11.2013 SEE/F-05 ODY section (SFC) Shiva/Power Volume – 2 5 Running - Permanent Supply 30.08.2012 SEE/F -06 Electrical section/Shimsha/ Power Volume – 2 6 Running - Permanent Supply 01.03.2012 SEE/F -07 Hydraulics section/Shimsha Volume – 2 7 Running - Permanent 01.07.2010 SEE/F-08 Civil section / Shimsha Volume –3 8 Running - Permanent 15.06.2013 SEE/F -09 Civil section / Shiva Volume – 5 9 Running - Permanent 27.03.2014 SEE/F-10 Enquiry /Quotation Volume – 1 10 Running - Permanent 27.04.2014 SEE/F -11 Purchase order Volume – 3 11 Running - Permanent 16.07.2013 Page 1 of 25 SEE/F-12 Administrative Approval/Technical Volume – 2 12 Running - Permanent Sanction 22.05.2012 SEE/F-13 Work order Volume –3 13 Running - Permanent 12.02.2013 SEE/F-14 Training / Journey approvals Volume – 2 14 Running - Permanent 06.08.2012 SEE/F-15 Daily energy Details of Shimsha & Volume – 6 15 Running - Permanent Shivasamudram 08.03.2014 SEE/F-16 Computers/Telephones Volume – 2 16 Running - Permanent 10.01.2014 SEE/F -17 Statistics (peak load & interruption ) Volume – 1 17 Running - Permanent 03.04.2010 SEE/F-18 Joint Meter Readings of Shiva & Volume – 4 18 Running - Permanent Shimsha 01.1.2013 SEE/F -19 Budget Volume – 2 19 Running - Permanent 17.07.2012 SEE/F-20 General Volume – 1 20 Running - Permanent 21.04.2012 SEE/F-21 H.O. Circulars / letters Volume – 1 21 Running - Permanent 07.05.2010 SEE/F-22 IB Reservation Volume – 1 22 Running - Permanent 21.04.2012 SEE/F -23 Master file Volume – 1 23 Running - Permanent 09.04.2010 SEE/F-24 Assets and T&P Volume – 1 24 Running - Permanent 03.09.2010 SEE/F-25 Arbitration Volume – 1 25 Running - Permanent 14.07.2007 SEE/F -26 Confidential Volume – 2 26 Running - Permanent 08.08.2012 SEE/F -27 Stores Volume – 1 27 Running - Permanent 20.06.2012 Page 2 of 25 SEE/F-28 Imprest Account copy Volume – 1 28 Running - Permanent 31.01.2007 SEE/F-29 Accounts Volume – 2 29 Running - Permanent 28.01.2013 SEE/F-30 Work force / PO Volume - 1 30 Running - Permanent 08.08.2012 SEE/F -31 Leave Letters Volume – 1 31 Running - Permanent 23.07.2011 SEE/F-32 School Volume – 1 32 Running - Permanent 01.04.2010 SEE/F-33 Technical Audit Volume – 1 33 Running - Permanent 13.05.2010 Volume – 1 34 SEE/F-34 Internal & External Audit Running - Permanent 31.07.2012 E. W/ Shift Allowances approval / Volume – 2 35 SEE/F-35 Running - Permanent Medical reimbursement 04.02.2014 SEE/F -36 C.M.G.Meeting /Minutes of the Volume – 3 36 Running - Permanent Meetings. 07.11.2013 Volume – 1 37 SEE/F-37 BWSSB Running - Permanent 14.07.2007 SEE/F -38 Standing Regulations (S.R.copies Of Volume – 1 38 Running - Permanent H.O) 20.03.2007 Accident Report / Disaster Crises Volume – 2 39 Running - Permanent SEE/F-39 management / Safety 01.06.2010 Volume – 1 40 Running - Permanent SEE/F-40 Right to Information. 25.09.2012 SEE/F-41 Land Records /ALO records Volume -1 41 Running - Permanent 17.07.2012 Volume -1 - 42 SEE/F-42 Security / Fire/DAR Police Running Permanent 28.10.2013 Volume -1 - 43 SEE/F-43 Hospital Running Permanent 28.10.2013 Page 3 of 25 Agreement /Security Deposit Volume -2 - 44 Running SEE/F-44 10.06.013 Permanent Vehicle / Transport Volume - 1 - 45 SEE/F-45 11.05.2012 Running Permanent Township Committee Volume - 1 - 46 SEE/F-46 09.05.2007 Running Permanent Grievance Committee Volume – 1 - 47 Running SEE/F-47 24.07.2010 Permanent Independent Power Producers / Volume – 1 - 48 Running SEE/F-48 Solar 24.7.2010 Permanent 49 SEE/F-49 Incentive File Volume-1 - Running 05.09.2011 Permanent SEE/F-50 Solar Volume-1 - 50 Running 15.07.2013 Permanent Shiva & Shimsha Circular ( internal) Volume – 1 - 51 Running SEE/F-51 08.04.2013 Permanent Catalogue Volume – 1 - 52 SEE/F-52 2.04.2013 Running Permanent Biometric & UPS Volume – 1 - 53 Running SEE/F-53 14.08.2013 Permanent Gagana chukka falls Volume -1 - 54 SEE/F-54 19.09.2013 Running Permanent Government of Karnataka Volume – 1 - 55 Running SEE/F-55 Correspondence 15.01.2014 Permanent A,B,& C type quarters Volume – 1 - 56 Running SEE/F-56 05.04.2014 Permanent Page 4 of 25 KARNATAKA POWER CORPORATION LIMITED List of Files - Name of the Office: PO - OFFICE Address: Superintending Engineer(Ele), Shivasamudram, malavalli Taluk, Mandya District Date of Closing transfer of Nature of date of Sl. Opening file & file File No. Subject file/ Remarks NO. date of file authority Permanent/ Running whom Temporary file transferred 31.12.2013 1 General 21.01.2013 Permanent 1 18.01.2014 - - 31.12.2013 2 2 Increment File 28.09.2011 Permanent 13.02.2014 - 17.09.2012 3 Attendance Extract 17.12.2011 Permanent 3 22.10.2012 - - 4 4 Leave Sanction Memo 27.07.2012 - Permanent 10.05.2014 - 5 5 Employment Exchange 22.08.2011 - Permanent 01.04.2014 02.04.2013 6 6 Transfer & Relieve 23.06.2011 Permanent 17.01.2014 - - 7 - 7 Joining Report 17.08.2011 - Permanent - 19.03.2014 Page 5 of 25 - 8 8 Training 10.09.2012 - Permanent - 12.05.2014 07.09.2013 9 9 CEED Approvals 04.06.2012 Permanent 22.03.2014 - - - 10 10 School correspondence 20.09.2013 - Permanent - 21.05.2014 - 11 11 Recruitment 07.04.2007 - Permanent - 09.01.2014 12 12 Medical correspondence 30.07.2012 - - Permanent - 28.09.2013 13 13 Pay anomaly 07.04.2007 Permanent 03.01.2014 - - 23.12.2013 14 14 HO Memo & Circular 13.06.2012 Permanent 01.01.2014 - - 15 15 Uniform 05.12.2011 - - Permanent - 31.12.2013 16 16 Confidential Report 19.04.2013 Permanent 01.04.2014 - - 17 17 Leave Memo(Old) 03.05.2012 19.01.2012 - Permanent - 26.12.2013 18 18 Extra wages 03.02.2012 Permanent 19.02.2014 - - 19 19 - - - - Permanent - 16.04.2014 20 20 Work Force 24.04.2013 Permanent 03.05.2014 - - 20.12.2013 21 21 Union Matters 16.06.2012 Permanent 29.03.2014 - - Page 6 of 25 22 22 Pay Revision 16.11.2012 26.12.2012 - Permanent - - 23 23 Retirement and Death cases 04.04.2014 - Permanent - 26.05.2014 01.01.2013 24 24 KPTCL correspondence 30.06.2011 Permanent - - - 25 25 Assets & Liabilities 04.04.2013 07.01.2014 - Permanent - - 26 26 Circular File 12.02.2013 - Permanent - 08.04.2014 17.12.2013 27 27 Quarters allotment 26.04.2013 - Permanent - 02.01.2014 - 28 28 Legal cases 28.03.2013 - Permanent - 01.04.2014 - 29 29 HBA/HPA- Vehicle advance 07.06.2013 - Permanent - 03.11.2014 Safety correspondence - 30 30 14.02.2013 - Permanent - 23.05.2014 31 31 Audit 17.10.2013 - - Permanent - 32 32 Furniture 29.05.2014 - - Permanent - Page 7 of 25 KARNATAKA POWER CORPORATION LIMITED List of Files - Name of the Office : EE(O&M) SHIVA Address : Executive Engin eer (O&M) ,Shivasamudram, Malavalli Taluk, Mandya Dist Sl. Opening Closing Date of Nature of No File No Subject date of date of transfer of file Remarks file File file & Permanent /Running authority / File whom Temporary transferre d EE(O& M)/Shiva/F -1 Corporate & Non Corporate Running Permanent establishment file (Attendance, EW, Shift 1 allowance, Refreshment, Hill slope all, Medical, circulars ,Training) Running Permanent 2 EE(O&M)/Shiva/F-2 Approvals file Running Permanent 3 EE(O&M)/Shiva/F-3 CMG file Running Permanent 4 EE(O&M)/Shiva/F-4 Generation/Progress Report file EE(O&M)/Shiva/ F - Running Permanent 5 SRPC/SRLDC/KERC /CEA 5 file Running Permanent 6 EE(O&M)/Shiva/F-6 Hydraulics maintenance file Running Permanent 7 EE(O&M)/Shiva/F-7 Generator maintenance file Running Permanent 8 EE(O&M)/Shiva/F-8 SFC/Colony Power supply file 9 EE(O&M)/Shiva/F -9 Solar 5 MW & 10 MW Running Permanent Page 8 of 25 file EE(O&M)/Shiva/F - Running Permanent 10 Work Order/Purchase Order 10 file EE(O&M)/Shiva/F - Running Permanent 10 BWSSB/CNNL 11 file 11 EE(O&M)/Shiva/ F - Running Permanent Accounts/Audit 12 file EE(O&M)/Shiva/ F - EE(Stores)/Civil/ Running Permanent 12 13 Shimsha file EE(O&M)/Shiva/ F - Running Permanent 13 Budget/Assets 14 file Computer/LAN/ Running Permanent EE(O&M)/Shiva/ F- 14 WLL/Motorola/Telephone/ file 15 printer systems & Internet EE(O&M)/Shiva/F - Running Permanent 15 Security/DAR 16 file EE(O&M)/Shiva/F - Bid Notification /Enquiry/ Running Permanent 16 17 Quotation file EE(O&M)/Shiva/F - Running Permanent 17 Other correspondence 18 file Page 9 of 25 B.