Minutes for Ordinary Meeting Wednesday, 21 October 2015 Bass Coast Shire Council Heritage Centre, 89 Thompson Avenue, Cowes 5.00pm 1. These minutes are due to be confirmed on 18 November 2015 2. Any decision included in these minutes is subject to change resulting from a rescission motion passed by Council. Minutes of Ordinary Meeting - 21 October 2015 Bass Coast Shire Council TABLE OF CONTENTS A Present and Apologies ................................................................................................. 4 B Community Question Time ........................................................................................ 5 B.1 Walter Broussard, Cowes - Contributions - non-monetary (Budget $6,591,000) .............................................................................................................. 5 B.2 Walter Broussard, Cowes - Questions by Councillors of the CEO in Council Meetings .................................................................................................... 5 B.3 Les Larke, Wonthaggi - Mr Les Larke communications with Council ................. 5 B.4 Les Larke, Wonthaggi - Wonthaggi Cemetery Trust ............................................ 6 B.5 Kevin Griffin, Wonthaggi - Community's ability to pay for significant increases in rates and user charges is limited ........................................................ 6 B.6 Kevin Griffin, Wonthaggi - CEO's actions to contain operating costs to the existing inflation level ...................................................................................... 7 B.7 Maurice Schinkel, Cowes - Agenda Item E.6 Error in Annual Report for the period 1 July 2014 to 30 June 2015 ................................................................. 7 B.8 Patricia Hunt, Cowes - Justice Road Farm (now Shoalhaven) Subdivision ............................................................................................................... 8 B.9 Patricia Hunt, Cowes - Traffic Control in Thompson Ave ................................... 8 B.10 Peter Demergue, Cape Woolamai - Woolamai House Drainage Proposal on Foreshore Reserve .............................................................................. 9 B.11 Marg Demergue, Cape Woolamai - Woolamai House Development Proposal ................................................................................................................. 10 B.12 Anne Davie, Ventnor - Grollo Development ....................................................... 10 B.13 Bob Hayes, Sunderland Bay - Dust Problem (on behalf of 12 questioners) ........................................................................................................... 10 B.14 Kate McLaughlin, Cape Woolamai - Proposal 150082 Stormwater Drain and Pond System for Cape Woolamai ...................................................... 11 B.15 Cr Phil Wright - Gap Road Recycling Centre - Termination of Planning Permit .................................................................................................................... 12 B.16 Peter McMahon, Cowes - Phillip Island Aquatic Centre.................................... 12 B.17 Margaret Hancock, Cowes - Replacement of Street Trees ............................... 13 B.18 Maurice Schinkel, Cowes - Foreshore Use Permit Bass Coast Fat Bikes ........... 13 B.19 Sue Saliba, Cowes - Foreshore Use Permit - Bass Coast Fat Bikes .................... 13 B.20 Nyree Davis, Cape Woolamai - Youth Services in Bass Coast ........................... 14 B.21 Nyree Davis, Cape Woolamai - Phillip Island Airport ........................................ 14 C Confirmation of Minutes............................................................................................ 15 C.1 Ordinary Meeting held on 16 September 2015 .................................................. 15 D Petitions and Deputations ......................................................................................... 16 E Reports Requiring Council Decision ......................................................................... 18 E.1 Three month delegation review ........................................................................... 18 E.2 Australian Junior Surfing Titles 2016 - Phillip Island .......................................... 34 E.3 Bass Coast World Surf League series ................................................................... 37 E.4 Phillip Island Integrated Transport Study (PIITS) - Progress Update on Advocacy and Implementation ............................................................................ 40 E.5 Community Grants Program Review ................................................................... 46 E.6 Annual Report 2014/15 ......................................................................................... 51 E.7 Section 86 Special Committees of Council Appointments ................................. 55 E.8 Endorsement of Gippsland Regional Plan ........................................................... 58 F Correspondence ......................................................................................................... 63 F.1 Bass Coast Shire Council becoming a partner to the People's Climate Bass Coast Shire Council Page 2 Minutes of Ordinary Meeting - 21 October 2015 Bass Coast Shire Council March, 27 November 2015 ................................................................................... 63 G Notices of Motion ....................................................................................................... 66 H Committees and Delegates Reports ........................................................................ 68 H.1 Domestic Animal Management Advisory Committee ........................................ 68 H.2 Cowes Cultural & Civic Precinct Working Group ............................................... 69 H.3 Bass Coast Shire Council Audit Committee Special Meeting ............................ 70 H.4 Place Names Committee Meeting Minutes ........................................................ 72 H.5 Australian Coastal Councils Association Inc Annual General Meeting ............. 73 I Performance Monitoring Reports ............................................................................. 75 I.1 Development Services Activity Report for August 2015 ..................................... 75 I.2 Development Services - Planning Permits issued under delegation for August 2015 ........................................................................................................... 77 I.3 Contracts Awarded Report .................................................................................. 79 J Watching Bass Coast ................................................................................................. 82 J.1 Events Update ....................................................................................................... 82 J.2 Complaints Handling Register - Biannual Report .............................................. 86 J.3 Quarterly Efficiency Report 2015/2016 ............................................................... 89 J.4 CEO's Report for October 2015 .......................................................................... 93 J.5 Assembly of Councillors Report ........................................................................... 95 K Acknowledgements .................................................................................................... 97 K.1 Acknowledgements - Cr Phil Wright .................................................................... 97 K.2 Acknowledgements - Cr Neil Rankine ................................................................. 97 K.3 Acknowledgements - Cr Clare Le Serve ............................................................... 97 K.4 Acknowledgements - Cr Jordan Crugnale ............................................................ 98 K.5 Acknowledgements - Cr Bradley Drew ................................................................ 99 K.6 Acknowledgements - Cr Kimberley Brown .......................................................... 99 L Urgent Business ........................................................................................................ 100 M Confirmation of Closed Minutes ............................................................................. 103 M.1 Minutes of Closed Ordinary Meeting held on 16 September 2015. ................ 103 N Items Closed to the Public ...................................................................................... 104 N.1 Personnel Matter ................................................................................................ 104 N.2 Contractual Matter ............................................................................................ 104 Bass Coast Shire Council Page 3 Minutes of Ordinary Meeting - 21 October 2015 Bass Coast Shire Council Meeting commenced The meeting commenced at 5.01pm. Acknowledgement: Cr Rankine read the acknowledgement. Statement: Cr Phillips read the Councillor Statement. A Present and Apologies Councillors: Cr Kimberley Brown, McHaffie Ward (Mayor) Cr Jordan Crugnale, Townsend Ward (Deputy Mayor) Cr Neil Rankine, Hovell Ward Cr Andrew Phillips, Thompson Ward Cr Bradley Drew, Anderson Ward Cr Clare Le Serve, Leadbeater Ward Cr Phil Wright, Churchill Ward Officers: Mr Paul Buckley, Chief Executive Officer Mr Mark Brady, General Manager Governance and Organisation Development Mrs Antoinette Mitchell, Acting General Manager Healthy Communities Mr Jamie Sutherland, Acting General Manager