First Coast TIM Meeting Tuesday, May 19th, 2015 Meeting Minutes The list of attendees, agenda, and meeting handouts are attached to these meeting minutes. Donna Danson opened the meeting by welcoming everyone. Donna stated the purpose of this meeting is to help and learn from each other in order to improve incident management and communication between responder agencies. Donna stated the March 2015 First Coast TIM Team Meeting Minutes were sent to the Team previously and stand as approved. Attendees introduced themselves to the group. Overland Bridge Project Update – Bill Kays with KCCS provided the update. o Bill showed aerial photos, including the photo on the next page, on the projector screen and provided a summary of where the project stands and what work is upcoming. There are no planned traffic switches until after the next meeting. o Bill stated speeding is still an issue and continues to cause accidents throughout the construction area. First Coast TIM Team Meeting May 19, 2015 Ron Tittle gave the Construction Project update. o Ron presented the Team with a PowerPoint presentation “Traffic Incident Management Public Information”. The vision FDOT has is to have a fatality and congestion free roadway system. By the year 2016, every major corridor in Jacksonville will be under construction. Please go to nflroads.com for any concerns about work zone safety. There are currently two I-295 Express Lanes Projects in design or construction. The two projects are highlighted below. The Northeast Florida Express Lanes website is nflroads.com. I-95 to Buckman Bridge (San Jose area) o This project began construction in the Fall of 2014 and is expected to be completed by the end of Fall 2016. o Concerns from the public regarding this project have been the removal of trees, ballparks near the Interstate, vehicles going off road during incidents, and lighting into neighborhoods. o Ron discussed the unfortunate incident where a sound wall that was being installed fell on a worker and killed him. J Turner Butler Blvd. to SR 9B o This project has been expedited by Governor Scott to accommodate the eventual opening of 9B. o The project is currently advertised for letting as a Design/Build contract. First Coast TIM Team Meeting May 19, 2015 o This project should be completed in time to help with the traffic when 9B goes all the way to I-95. The Overland Bridge Project is continuing as Bill Kays previously mentioned.. The website for this project is i95overlandbridge.com or simply nflroads.com This project began in January 2012 and is expected to be completed by the Summer of 2016. Concerns regarding this project are the installation of bridge beams, pattern changes, and speeds in work zones. The I-95 and JTB Project is going well other than traffic backing up. The construction team has had issues with pedestrians walking within the construction zones. Signs have been put up which will hopefully help with this issue. A design rendering of the project is shown below. Buckman Bridge The Safety Study draft has been completed and will be presented to the District’s senior management soon. I-10 and Hammond Blvd. Exchange Traffic switches will be happening here in the future. Traffic Safety Campaign for pedestrian and bike safety. Alert Today, Alive Tomorrow First Coast TIM Team Meeting May 19, 2015 Traffic safety and efficiency. Expect an increase in projects in the area the next two years. Ed Ward was unable to attend but had let Donna know he had nothing to report. o Bob Kosoy noted the one-way evacuation plans are almost complete. Josh Reichert and Craig Carnes provided the ITS Update. o Construction is ongoing for the new RTMC building. The expected move-in date is late August to September 2015. o ITS Maintenance is going well. There have been no large device outages. o Work is continuing on the Phase 9 Project on the southeast quadrant of I-295. Pull boxes and splice vaults are being installed so the fiber backbone will be installed fairly soon. This quadrant should be complete by October which will complete the ITS system around the I-295 beltway. o Work is being done to install fiber from I-95 in St. Johns County at CR 210 south to the Flagler County line. Directional boring looks to be complete so conduit should be installed soon. This project is expected to be completed by February of 2016. o Conduit is being installed on the I-10 and SR 23 North Project. This project is expected to be completed by February 2016. o The project on I-75 from SR 24 to Georgia will be Let in July. This project will consist of 87 miles of fiber optic cable. The design for the devices will begin in July of this year and be Let for construction in July of 2016. o The designer has been chosen for the project on I-10 from Jacksonville to Tallahassee. This project will consist of two phases, similar to the I-75 project, with the fiber being designed and installed first and then the devices, structures and power being designed and installed last. o There is an upcoming project to connect the fiber optic cable on I-95 to the City of St. Augustine. The fiber will go down SR 16 from I-95 to US-1 south to connect with St. Augustine’s network. Greg Gaylord was unable to attend and had informed Donna he had nothing to report. o Ron Tittle thanked the Road Rangers for allowing the media to ride along with them and noted how dangerous their job is. Donna Danson asked for Agency Reviews. o Fire/Rescue – Not present. o FHP – Tina Hall asked if the RISC contract is ready. Donna stated that Walt’s Wrecker will be under contract as soon as the paperwork is complete. o Police/Sheriff’s Offices – Not present. o Environmental/HAZMAT – Nothing to report. o Forestry – Will provide a report further along in the meeting. o Medical Examiner – Not present. o Maintenance/Asset Management – Nothing to report. o COJ – Not present. o Towing/Wrecker - Nothing to report. Holly Walker presented performance measures data for the last few months and provided further details about a few recent crashes with long duration times. The two photos below, both from the News4jax.com website, show the scenes of the two incidents which were discussed in detail. First Coast TIM Team Meeting May 19, 2015 Accident of 4/23/15 Accident of 5/11/15 Mike Work with the Florida Forest Service presented the Team with a PowerPoint presentation “Wildfire in Florida”. A few highlights from the presentation are as follows: o Our ecosystem is dependent on fire. o Containing wildfires causes a lot of undergrowth within the forest and eventually fuels catastrophic wildfires. o Lightning is the leading wildfire cause in Florida. o In most wildfires, smoke consists of about half tar droplets and half soot and ash particles. o In fires with heavy fuels, two or more tons of smoke particles are produced per acre. o 85% of all wildfires occur near communities. o Please go to www.southernwildfirerisk.com to see the risk of wildfires near your home. First Coast TIM Team Meeting May 19, 2015 Donna Danson provided the Incident Debrief. o The Team had nothing additional to discuss regarding the incidents. Craig Carnes provided an update on SHRP 2 Incident Management Training o A course was recently held in Starke from 6pm-10pm. o If anyone is interested in the SHRP II Incident Management Training Course please contact Craig Carnes at [email protected]. He will work with any agencies’ schedules, including nights and weekends to make the training course available. He is able to conduct training for groups of ten or more students. Holly Walker provided a Diversion Routes update. o The updated versions of the Diversion Routes are currently in the QA/QC stages. They will hopefully be finished by the next First Coast TIM Team meeting. Donna Danson gave the announcements. o Donna thanked the Team for their efforts and participation. o The next First Coast TIM Team Meeting is scheduled for July 21st, 2015 Meeting Adjourned FIRST COAST TRAFFIC INCIDENT MANAGEMENT TEAM AGENDA MAY 19, 2015 WELCOME INTRODUCTION Team Members PURPOSE OF MEETING Donna Danson MINUTES – MARCH 2015 APPROVAL Team Members OVERLAND BRIDGE PROJECT Bill Kays CONSTRUCTION PROJECT UPDATE Ron Tittle EMERGENCY OPERATIONS UPDATE Ed Ward ITS UPDATE • ITS PROJECTS - 511/TMC Josh Reichert ROAD RANGER UPDATE Greg Gaylord AGENCY REPORTS • FIRE/RESCUE • FHP • POLICE/SHERIFF’S OFFICES • ENVIRONMENTAL/HAZMAT • FORESTRY • MEDICAL EXAMINER • MAINTENANCE/ASSET MANAGEMENT • CITY OF JACKSONVILLE • TOWING/WRECKER PERFORMANCE MEASURES Sherrell Lall WILD FIRE SEASON Florida Forestry INCIDENT DEBRIEF - (Ed Ward’s List attached) Team Members ACTION ITEMS 1. SHRP2 Training 2. Updated Diversion Routes Holly Walker MEETING ADJOURNED MISSION: The Florida Department of Transportation District 2 Traffic Incident Management Teams through partnering efforts strive to continuously reduce incident scene clearance times to deter congestion and improve safety. The Teams’ objective is to exceed the Open Roads Policy thus ensuring mobility, economic prosperity, and quality of life. VISION: Through cooperation, communication and training the Teams intend to reduce incident scene clearance times by 10% each year through 2015. Date: Unit: Incident: Road Number: Time of Day: Description: Length of Closure: Deaths: 3/17/2015 FHP ACCIDENT S.R. 115 2145 S.R. 115 W.B. @ MATHEWS BRIDGE. DRIVER LOST CONTROL, HIT BARRIERS & ANOTHER VEHICLE, GOT OUT OF THE CAR & JUMPED OFF THE BRIDGE. UNK UNK 3/18/2015 JACKSONVILLE ACCIDENT I-95 1828 I-95 S.B.