SECTION PAGE New York State ASSESSOR’S MANUAL Office of DATE Real Property Services Data Collection and Maintenance of 9/02/02 Property Inventories ASSESSOR'S MANUAL DATA COLLECTION - COMMERCIAL NEW YORK STATE OFFICE OF REAL PROPERTY SERVICES SECTION PAGE New York State ASSESSOR’S MANUAL Office of DATE Real Property Services Data Collection and Maintenance of 9/02/02 Property Inventories - Commercial PROPRIETARY DOCUMENTATION This material is proprietary to the Office of Real Property Tax Services within the New York State Department of Taxation and Finance and is not to be reproduced, used or disclosed except upon written authorization of the Office of Real Property Tax Services, W.A. Harriman Campus, Albany, NY 12227. COPYRIGHT @ 2002 NEW YORK STATE OFFICE OF REAL PROPERTY SERVICES now NEW YORK STATE DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES Assessor’s Manual PAGE 1.00 DATE 9/02/02 SECTION PAGE New York State ASSESSOR’S MANUAL 1.00 Office of Data Collection and Maintenance of DATE Real Property Services 09/02/02 Property Inventories - Commercial TABLE OF CONTENTS INTRODUCTION Section Page 1.00 COLLECTION PROCEDURE 1.00 Data Collector.....................................................................1.1 1.00 Collection Preparation......................................................1.2 2.00 General Procedure.............................................................1.3 2.00 Inspection ............................................................................1.4 3.00 Data Estimates...................................................................1.5 5.00 ORPS ONLY Collection Procedures...............................1.6 5.00 COMMERCIAL PROPERTY RECORD CARD 2.00 Section-Block-Lot Number...............................................2.1 2.00 Card Number......................................................................2.2 2.00 Using This Manual............................................................2.3 3.00 Commercial Property Record Card................................2.4 3.00 PARCEL INDENTIFICATION SECTION 3.00 SWIS.....................................................................................3.1 2.00 Tax Map Number...............................................................3.2 2.00 CD..........................................................................................3.3 2.00 Owner....................................................................................3.4 2.00 Prop Class............................................................................3.5 2.00 HC .........................................................................................3 6 2.00 Location No .........................................................................3.7 3.00 Location................................................................................3.8 3.00 School Dist...........................................................................3.9 3.00 Sale Price.............................................................................3.10 3.00 Sale Date..............................................................................3.11 3.00 Lot Size.................................................................................3.12 3.00 Label Correction Area.......................................................3.13 3.00 ORPS ONLY Label Instructions.....................................3.14 5.00 Commercial - Table of Contents Page 2 TABLE OF CONTENTS (cont) Section Page AUDIT CONTROL SECTION 4.00 Quality Control...................................................................4.1 2.00 Reject Code..........................................................................4.2 2.00 Assistance Code..................................................................4.3 4.00 Signature.............................................................................4.4 6.00 Collector...............................................................................4.5 7.00 Date.......................................................................................4.6 7.00 Time......................................................................................4.7 7.00 Activity.................................................................................4.8 7.00 Entry.....................................................................................4.9 8.00 Source...................................................................................4.10 9.00 Alternate Name..................................................................4.11 10.00 Date of Last Physical Inspection....................................4.12 10.00 Date of Re-Appraisal .........................................................4.13 10.00 SALES INFORMATION SECTION 5.00 Sale Date..............................................................................5.1 2.00 Sale Price.............................................................................5.2 2.00 Sale Type .............................................................................5.3 2.00 Valid......................................................................................5.4 3.00 ORPS ONLY Sale Instructions.......................................5.5 4.00 COMMERCIAL SITE INFORMATION SECTION 6.00 Site Number........................................................................6.1 2.00 Property Class ....................................................................6.2 2.00 Used-As-Code......................................................................6.3 3.00 Route Number ....................................................................6.4 3.00 Valuation District ..............................................................6.5 3.00 Neighborhood Code ...........................................................6.6 4.00 Zoning Code ........................................................................6.7 4.00 Sewer.....................................................................................6.8 5.00 Water....................................................................................6.9 5.00 Utilities.................................................................................6.10 6.00 Overall Desirability ...........................................................6.11 6.00 Overall Condition...............................................................6.12 8.00 Overall Effective Year Built............................................6.13 8.00 Overall Grade......................................................................6.14 13.00 ORPS Only Instructions...................................................6.15 14.00 Commercial - Table of Contents Page 3 TABLE OF CONTENTS (cont) Section Page LAND BREAKDOWN SECTION 7.00 Land Type............................................................................7.1 2.00 Front Feet............................................................................7.2 5.00 Depth ....................................................................................7.3 5.00 Acres .....................................................................................7.4 5.00 Square Feet.........................................................................7.5 5.00 Soil Rating...........................................................................7.6 5.00 Waterfront Type.................................................................7.7 6.00 Depth Factor .......................................................................7.8 7.00 Influence Percent...............................................................7.9 7.00 Influence Code....................................................................7.10 7.00 GENERAL SKETCH GUIDELINES 8.00 COMMERCIAL BUILDING SECTION 9.00 Section of Buildings...........................................................9.1 2.00 Building ..............................................................................9.2 6.00 Section..................................................................................9.3 6.00 Number Identical Buildings............................................9.4 6.00 Model ....................................................................................9.5 6.00 Actual Year Built...............................................................9.6 12.00 Effective Year Built...........................................................9.7 12.00 Construction Quality.........................................................9.8 16.00 User Adjustment................................................................9.9 17.00 Condition .............................................................................9.10 17.00 Perimeter.............................................................................9.11 18.00 Gross Floor Area.................................................................9.12 19.00 Number of Stories ..............................................................9.13 19.00 Story Height........................................................................9.14 20.00 Exterior Wall Percent A, B, C.........................................9.15 21.00 Air Condition Percent.......................................................9.16 28.00 Sprinkler Percent...............................................................9.17 28.00 Alarm Percent.....................................................................9.18 28.00 Number of Elevators .........................................................9.19 28.00 Basement Type...................................................................9.20 28.00 Basement Perimeter..........................................................9.21