Guideline: Sources for links for openly accessible material for inclusion in the ILMS Purpose To provide advice on the sources that are to be used for links for openly accessible material to be included in the Integrated Library Management System (ILMS). Definitions Integrated Library Management System is the system used to record the material in the library collection and support functions including acquisition, cataloguing, circulation and in general collection management. A trusted digital repository is one whose mission is to provide reliable, long-term access to managed digital resources to its designated community, now and in the future. (from https://www.oclc.org/content/dam/research/activities/trustedrep/repositories.pdf) Guideline 1. The Library wishes to record and make available to the ANU community resources which are available openly online and are not held in a university repository or collection. It is critical to ensure long term access and minimise record maintenance for the links to be to repositories or services that provide long term access to these resources. 2. The major sources for the /hyperlinks will be: a. For works from established publishers and suppliers such as JSTOR and Cambridge University Press the hyperlinks supplied by the publisher or supplier b. For works published by governments, organisations, universities and other bodies the hyperlinks from trusted repositories that are established to ensure long term management of and access to digital resources. 3. Hyperlinks from sites that are not established to provide long term access to resources, such as individual government agencies, will not be included in the ILMS. If the resource is essential for the ANU library collection a copy will be acquired and stored appropriately with a link provided to the relevant ANU location. Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 1 4. The sources for the hyperlinks are listed below. The list will be updated regularly and is not intended to be comprehensive but to provide the major trusted repositories that are relevant to the university library’s collection. Trusted repositories. Commonwealth government 5. The repositories are listed in preferred order. Note that a copy of all government publications must be deposited with the National Library of Australia under the requirements in the Copyright Act 1968. Commonwealth government publications are from 2019 deposited through the National edeposit (NED) system. Prior to that time they were collected primarily through the PANDORA archive. Source Location of records Comments National Catalogue - https://catalogue.nla.gov.au/ Note the Library of resources are Australia also listed in the Australian National Bibliographic Database and Trove. Note coverage is better for publications 1990 + Australian https://www.abs.gov.au/browse?opendocument&ref=topBar Browse by Bureau of catalogue Statistics number or release date or category Publications of https://parlinfo.aph.gov.au/parlInfo/search/search.w3p;adv=yes Includes the Parliament (use advanced search and go to Publications Parliamentary digitised copies of Australia Papers Series (lower right on menu) of all papers tabled in the Parliament. Note PPs extend back to 1901) State and territory government publications 6. The repositories are listed in preferred order. Note that a copy of government and territory publications must be deposited with the National Library of Australia under the requirements in the Copyright Act 1968 and with local state or territory governments. Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 2 Source Location of records Comments Australian Libraries Australia https://librariesaustralia.nla.gov.au/ or National Trove Bibliographic Database and Trove Individual State Links to individual websites available from the NLSA website Library and (bottom bar) https://www.nsla.org.au/ Territory library catalogues State and territory Parliamentary publications 7. The repositories are listed in preferred order. Parliamentary publications must be deposited in the NLA and their stated or territory library. Not all parliaments have trusted repositories. Source Location of records Comments Australian Libraries Australia https://librariesaustralia.nla.gov.au/ or National Trove Bibliographic Database and Trove Individual State Links to individual websites available from the NLSA website Library and (bottom bar) https://www.nsla.org.au/ Territory library catalogues University publications 8. All Australian universities and most international tertiary institutions have trusted repositories and some collect their institutions publications in these repositories. The holdings are generally included in the NLA’s Australian National Bibliographic Database. Source Location of records Comments Australian Libraries Australia https://librariesaustralia.nla.gov.au/ or National Trove Bibliographic Database and Trove Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 3 Australasian https://aoasg.org.au/open-access-repositories-at-australian- Not all Open Access institutions/ universities list of Australian place copies of University their Repositories institutional publications into repositories International Search individual institution Only trusted Open Access repositories Repositories should be searched International government publications 9. Where there are deposit requirements for national libraries and national libraries have developed trusted repositories hyperlinks should be used in the ILMS. Source Location of records Comments WorldCat Search https://www.worldcat.org/ Smaller or less developed countries will not have trusted repositories Individual https://www.ifla.org/national-libraries Online holdings https://en.wikipedia.org/wiki/List_of_national_and_state_libraries national libraries of major in countries libraries will be outside in WorldCat. Australia Only search individual libraries if they have trusted repositories and the records are not likely to be in WorldCat. International organisations 10. A number of significant international organisations have trusted repositories that enable long term management and access of their publications. Source Location of records Comments Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 4 United Nations https://digitallibrary.un.org/ Includes selective documents of the regional commissions. Comprehensive coverage starts from 1993, but select coverage of the General Assembly and Security Council goes back to 1985. OECD https://www.oecd-ilibrary.org/ ANU Library has a subscription International archives 11. The two major international repositories are listed below. Source Location of records Comments Internet Archive https://archive.org/ Notes not all resources are freely available in Australia HathiTrust https://www.hathitrust.org/ Works Digital Library published prior to 1899 are openly accessible in Australia. Other material may not be openly available Approved Roxanne Missingham, University Librarian Date 10 September 2020 Review date: Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 5 Related documents • Record standards and cataloguing guideline procedure (PDF, 166KB) • Sources of bibliographic records: guideline and procedure (PDF, 239KB) • Library collection development policy Guideline: Sources for links for openly accessible material for inclusion in the ILMS Page 6 .