Student Council Meeting Agenda 15th December 2020, 6pm Via Microsoft Teams 1. Housekeeping 2. Apologies 3. Approval of minutes from Last Meeting (Page 2) 4. Co-options (Page 2) a. Communities Committee b. Environment & Ethics Committee 5. Policy Updates 6. Student Partnership Agreement Update 7. Question and Answer Session with Principal and Vice Chancellor, Professor George Boyne (Fixed time of 6.30pm start) 8. Sabbatical Officers Accountability Session (Page 8) 9. Committees and Fora Updates (Page 41) 10.Motions a. Water Fountains and Microwaves (Page 45) b. Demilitarised Campus Policy (Page 46) c. Safe Name Changes for Trans Students (Page 48) 11.Byelaw Amendments a. Byelaw 9 (Rosie Benny) (Page 50) b. Byelaw 9 (Maria Kvarving) (Page 51) 12.AOCB a. Byelaw 3 Draft Amendment – Request for feedback (Circulated Seperately) Page 1 Minutes of Student Council Tuesday November 17th 2020, 6pm, Via Microsoft Teams Sederunt In Attendance: Matthew Angell (Chair), Ellie Dick (Clerk) , Scott Carle. Present: Adam Taylor, Ahlam Khaled Jahlan, Ahmed Kombaar, Alanna, Caitlyn Buchan, Alexander Odonnell, Alina Zorn, Alisa Koster, Alisa Morris, Amro Elsabagh, Annemarie Wilson, Anttoni Numminen, Ava Lindberg, Aya Samir, Beatrix Levsey-Stephens, Bemjamin Peplow, Braiden Smith, Bruce Donald, Camilo Alfonso Torres barragan, Carolijn Van Der Putten, Casimir Armand de Bonneval, Catalina Luiza Bocai, Cecilia Wallback, Chahel Nareshkumar Jagasha, Connor Mccausland, Daniel Cutts, Daniel Oconnor, Daniel Vonnak, David Merieca , Davide Bonne, Edward Wouter Grunewald, Eitan Godsi, Elizabeth Heverin, Emily Cope, Emily Strickland, Gavin James Mackenzie, George Bostick, Hariss Gills, Harnam Mann, Isaac Parsons, Ivana Drdakova, Jamie William Murphy, Jana Hamdach, Janet Gauthier, Jasmina Szarejko, Javier Gonzalez Cuervos, Joao Henriques Florido, Kaamil Hendricks, Katrina Dawn Leslie, Laura Ong, Lea Rattei, Lkhagvabazar Otgonjargal, Lola Wilson, Louise Cope, Louise Henrard. Luiza Bocai, Maen Al Tayyem, Maria Annasdatter Kvarving, Maria Victoria Orr Llado, Martin Le Brech, Max Charles Vallarino, Maya Murad, Mhairi Jervis, Mustafa Mabruk, Natalie Leader ,Nigel John Isherwood, Oliver Pike, Ondrej Kucerak, Paul Senoyuit, Piers William Deseilligny, Radeen Moncrieffe, Rebbeca Taylor, Rebekka Cebulla, Rami Jerrow, Rhona Smith, Rosie Benny , Sara Hafeez, Sebastian Sjoblom, Sian Wallace, Sofia Puentes, Sol Borjesson Grotmaak, Taha Sidiqi, Tarken James Moore, Taylan Campbell, Tobias Coner, Tomas Ignacio Pazarro Escuti, Lilidh Jack, Yana Haddad, Zara Mclachlan Agenda Action Item 1. Housekeeping Chair Matthew Angell (MA) introduced everyone to the meeting and went over the rules of Microsoft Teams. 2. Apologies The Chair received apologies from: Michael Chung 3. Approval of Minutes The minutes of the previous meeting were approved with 47 Approved votes for, 0 against and 6 abstentions. 4. Approval of Future Council Dates The following dates for future Student Council were agreed with Approved 42 votes for, 0 against and 2 abstentions. Tuesday 15th December 2020 Tuesday 26th January 2021 Tuesday 23rd February 2021 Tuesday 23rd March 2021 Tuesday 27th April 2021 Tuesday 25th May 2021 Page 1 of 5 Page 2 5. Co-options a. Vice-Chair of Council The Chair asked for David Merieca (DM) to introduce themselves and address why they would like to be the Vice Chair. DM gave a speech about why he wanted to Approved be the Vice Chair explaining he was on council last year and wants to provide a different role on the council. The Chair moved to a vote and with 48 votes for, 1 against and 0 abstentions, David Merieca was co-opted as Vice Chair. b. Committee Co-options The Chair explained the process for committee co- options. Cecilia Wallback (CW): wanted to make sure Nigel Isherwood got added to the list as he was missed off. MA made people aware that no speeches needed as already been vetted by the individual committees. Approved The Chair then moved to a vote and with 50 votes for, 2 against and 9 abstentions, the co-options were approved. 6. Policy Update The Student President (CW) indicated that they would recommend renewing the Safe Name Changes for Trans Students policy and the Demilitarised Campus Policy. The Vice-President for Education (OK) indicated that they would recommend not renewing any policies within their remit at this stage. OK is still gathering information on the ethics committee reform with a view to implementing this year. OK has also been in discussion with the University about the penalisation that has happened due to strikes and is working on concluding with the University. The Vice-President for Communities would like to see two policies renewed; the Water Fountains and Microwaves Policy and the Environmental Policy. Following a short discussion, CW proposed a procedural motion to move the decisions on renewing these policies to the next Defer meeting of Student Council. The procedural motion was Proposals seconded by OK. The Chair moved to a vote and with 45 votes to next for, 3 against and 20 abstentions, the procedural motion was meeting carried. 7. Student Partnership Agreement Update Page 2 of 5 Page 3 CW gave update on the SPA and asked for any feedback or questions on the SPA as it currently is. Discussion followed around what the SPA actually meant for council and the student association. 8. Sabbatical Officers Accountability Session CW stated that there were a few things she wanted to add to the existing report submitted, she has set up training for carbon literacy. She is still working on the diversity calendar a little behind but still on for a January launch. OK is Work around the implementation of blended learning and the policies that are applicable to Covid situation. Especially absences and getting reinstated on courses. He is working on how self-certification is handled during Covid. He is working on the elections Advertisement with the schools. He is also building relationships with the schools to address long and short term issues. RM is working on listening sessions with university about BLM and Black history month. AUSA has signed up for Nus green impact program for 2 years. He is working on Inclusive events partnership with university. He is also working with students about environmental issues And has attended a meeting about the fossil free campaign and Bruce can give more info on that. A short discussion followed around the university and Black history month and the group that was at the meeting. LH’s main projects are the housing campaign with disabled forum, student mental health agreement. She has been working with university to have mental health taken care of. She has been working on Winter break plans and has been chatting with AUSA and University working on support over winter break for student staying or leaving still have support. Dissuasion followed around the student counselling service and the current waiting times for being seen. Bruce Donald (BD) gave an update on the fossil Free meetings. Had a meeting with the vice principle and they are going into further talks next week. The Chair moved to a vote and with 56 votes for, 6 against and 10 abstentions, the work reports where approved. Approved 9. Committees and Fora Updates Lilidh Jack (LJ) Trans forum rep gave an update on what the forum has been planning including a Trans day of remembrance, and a discussion of trans legal rights and obligations organisations have towards minority groups will happen in January, which charity workers and societies and fora are welcome to come to Page 3 of 5 Page 4 Camilo Barragan (CB) BAME representative gave an update on what the forum has been doing including a BAME forum round up of BHM is on their Instagram 10. Motions: Passed a. The Hive Campaign Tomas Escuti (TE) introduced the motion and gave a rundown of what the motions proposes. Discussion around who would administer the funds was had. As well as clarification on what the campaign would actually entail. The Chair moved to a vote and with 44 votes for, 17 against and 12 abstentions, the motion passed. 11. Byelaw Amendments: a. Byelaw 5 amendment OK explained it was not a substantial change. Just the name change, and adding Qatar rep on the committee. The Chair moved to a vote and with 57 votes for, 2 against Passed and 13 abstentions, byelaw amendment passed with 96%. b. Byelaw 9 amendment Rosie Benny (RB) the proposer introduced the motion and explained what the student media groups where. Discussion around the suggestions of funding in this proposal and what was meant by it. As well as what student publications would fit under the new definition of student media group was had. Discussion was had around the competency of the motion, prosper was frustrated at the lack of feedback. Call for procedural motion in chat to move to vote. Seconded in chat. The chair explained that rules state we need to have 4 rounds of speeches before we can move to a procedural motion to move to a vote. The Chair called for more speeches for and against. Eitan Godsi (EG) gave a speech for the proposal Alisa Koster (AK) gave a speech against the proposal Discussion followed around the requests of the proposal and what might happen if it passes at council but not at trustee board. CW: suggest they withdraw the motion and work on it with the Vice president community for the next council meeting Page 4 of 5 Page 5 RB asked for reassurance that help would be given. RM agreed he would provide help on this motion. Motion RB: agreed to withdraw the motion. withdrawn c. Byelaw 17 amendment OK explained the changes to the byelaw are language around the co-chairing to be less ambiguous and increase student reps to 5. The Chair moved to a vote and with 38 votes for, 2 against Approved and 10 abstentions, byelaw amendment passed with 95%.