By Registered Post/By Hand RATE CONTRACT Ref. No.CCL/GM (MM-Pur)/RC/Lubricant/2017-18/067 Dated: 27.11.2017 Item Category Firm Category Tender Category Vendor Code Open Domestic Tender with 1/22/M/P/008 PSU Lubricants reverse auction To, M/s. Hindustan Petroleum Corporation Limited, Jamshedpur, Direct Sales Regional Office Jamshedpur, Burmamines Station Road, Po- Tatanagar, Jamashedpur--831002, Jharkhand. Tel:0657-23454555, Mob: 9102991697 Email: [email protected]/ [email protected] Sub: - Tender No. Tender No. CCL/SM/VSS/ RC/Lube and greases/16-17, tender Serial no 177 dated 01.12.2016, opened on 30.12.2016 (Tender id: 2016_CCL_54127_1)(e-tender with reverse auction) for conclusion of Rate Contract for supply of Lubricant & Greases etc. Ref: This office tender noCCL/SM/VSS/ RC/Lube and greases/16-17, tender Serial no 177 dated 01.12.2016, opened on 30.12.2016 (Tender id: 2016_CCL_54127_1) Your offer no.: R.LUB.CCL dated 29.03.2016. Bid Id-159623. Dear Sirs, With reference to above, we are pleased to enter into Rate Contract with you for the below mentioned item as per terms and condition given hereunder and as per general terms and condition of the supply(Annexure A) 1. SCOPE OF SUPPLY: - Item Code Base Oil Composition NIT Basic % Share of total Sl. Item Price off take Description of the item UOM No. Sl. (Rs. /Kg) IOC N 100 IOC N 460 quantity No. (A) (B ) (C) (D) 92030250721 Multigrade Engine oil, 15W40, 01 01 Liter 62.18 100.00% 00.00% 100 Type CF4 02 04 92030120074 Multi Grade Engine oil 20W40 Liter 65.60 70% 30% 100 N.B. A. The quantity to be supplied during the currency of the rate Contract is not fixed and will be decided by the Direct Demanding Officers based on their actual requirement as per approved Materials Budget/ Indent & Fund on “as and when” required basis.[The total estimated tentative Off-take for the subject Rate Contract during the validity period of the RC is Rs4, 74, 68,891.92, (RsFour Crore Seventy four lakhs Sixty eight Thousands Eight hundred ninety one and paise ninety two only)(Total Off-take Value for all DDO’s together). As soon as this limit of Rs1, 95, 25,074.60(Rs One Crore ninety five lakhs, Twenty five thousands seventy four and paise sixty only) is reached, you must intimate to the office of the HOD (MM-pur) for further necessary action and you should not accept any further order from any DDO’s without specific clearance from the office of the HOD (MM-Pur)] A. The stores are to be supplied in non- returnable drums of standard capacity (210 ltr / 182 kg). Ref. No. CCL/GM (MM-Pur)/RC/Lubricant/2017-18/067 Dated: 27.11.2017 B. Technical Specification and other technical parameters: The lubricant/ oil/ grease should conform to the specification / classification of the relevant items as detailed at Annexure- B. The Gross weight, Net weight, quantity and grade of the content etc shall be clearly indicated on the drum. The technical terms and conditions will be as per Annexure-B. C. The above prices are for supply on FOR-Destination basis exclusive of taxes and duties and are variable based on the base oil prices of SN 5000 & BS 150(now known as IOC N 460) respectively circulated from time to time by M/s Indian oil Corporation Limited. The prices will vary as per Price variation formula (Annexure C) with a ceiling limit of +/- 35%. The prices as indicated above pertain to the quarterSept’16- Nov’16, based on the base oil prices of Rs. 70.69 and Rs.90.20for IOC N100 and IOC N460 respectively for the said quarter. The ruling oil prices for the quarter (Dec’ 16 to Feb-17’) are the average base oil price of base oil IOC N 100 and IOC N 460 of M/s Indian Oil Corp. Ltd., Ex- Kolkata (in drums) of the months Sept’16, Oct-16’ & Nov’16. The prices of all grades of Lubricants covered in the Rate Contracts ruling during each quarter based on the average price of base oils IOC N 100 and IOC N 460 of M/s IOC Ltd. ex-Kolkata in drums will be circulated by this office. (E) Any increase in statutory taxes & duties after expiry of delivery period will be borne by you. 2. VALIDITY OF THE RATE CONTRACT: The Rate Contract will be valid for a period of 02 (two) years from its issue. This period is for placement of order, irrespective of theperiod when the delivery is made, which shall be guided by the delivery clause. 3. OFF-TAKE: - The total tentative off-take during the tenure of rate contract is estimated to be about Rs4, 74, 68,891.92, (Rs Four Crore Seventy four lakhs Sixty eight Thousands Eight hundred ninety one and paise ninety two only) 4. GSTIN: M/s HPCL, For Ranchi Depot, GST Provisional ID 20AAACH1118B1ZQ. 5. Goods & Services Tax:GST (@18%) will be payable extra as applicable. CGST & SGST applicable @ 09% each as intimated by you. Benefit accruing to seller due to implementation of GST, if any, shall have to be passed on to CCL by way of commensurate reduction in prices. In regard to the same, you will provide a certificate from a practicing Chartered Accountant. The Certificate of CA should contain the information as per AnnexureD. In case of any increase in taxes and duties after expiry of the scheduled delivery period, the increase will be to supplier’s account and in case there is any decrease, the same shall be passed on to CCL. CCL GSTIN: 20AAACC7476RHZT While Supply and raising invoice, you shall comply with all provisions of the Goods & Services Tax Act 2017. 6. Freight & Insurance: NIL to be borne by the firm. However safe arrival of the consignment as consignee end is firm’s responsibility. 7. Details of location from where material is to be supplied:-HPCL, CFA Ranchi-834009 8. Modeof Dispatch & Delivery:The stores should be properly packed according to material/quantity mentioned in the supply order and challan for dispatch by road “Freight Paid” on door delivery basis. The necessary road permit (if needed) shall be furnished by the consignee after receipt of intimation from your side. The safe delivery of the consignment at destination will be your responsibility. 9. Identification Mark & Packing: a. Supply is to be made in suitable new non-returnable barrel suitably sealed. b. Brand name, quantity of oil, batch no, year/date of manufacturing & other relevant detail shall be clearly written with paint on each barrel. 2 Ref. No. CCL/GM (MM-Pur)/RC/Lubricant/2017-18/067 Dated: 27.11.2017 10. Road Permit: If required, the road permit shall be obtained from the consignee. 11. Transportation: It is incumbent on the supplier to transport the contracted materials/supplies through registered common carriers only and documentation should be done as per provision of the carriage by Road Act, 2007. Any transportation of goods through unregistered common carries is illegal." 12. SECURITY DEPOSIT: - Exempted from depositing security deposit being PSU. 13. Guarantee/Warranty:( Quality Guarantee) The oil should be supplied as per the relevant ISO / API and other relevant standard specification. A batch test certificate should be given with the supply of each lubricant to the stores. In case of any quality complain by the user the same shall be examined jointly by supplier and central conditioning monitoring cell, CCL within 15 days of complaint and in case of quality being found substandard, the complete barrel/lot shall be replaced free of cost. 14. After Sales Condition Monitoring Services– The Rate Contract holder shall submit written undertaking that in event of award of R/C they shall provide lab test facilities on free of cost basis for conducting Physio-chemical test as well as Wear Debris Analysis (SOAP) of the used lubricants at periodic intervals and condition based monitoring of Engine, Transmission & Hydraulic oils used in high capacity & major HEMMs as per a reasonable mutuallyagreedprogramme. The Rate Contract holder shall confirm to depute their technical personnel for periodic sample collection from the CCMC section of Excavation department, CCL, Ranchi in the sampling bottle to be provided from their end & shall arrange for test of lubricants in their laboratory free of cost. The test results of Physio-chemical test shall be submitted within 15 days and that of Wear Debris Analysis (SOAP) within 25 days from the date of receipt of the samples from projects. The test results along with technical recommendations, if any shall be submitted by them to the GM (Excv), CCL, Ranchi / CCMC section, CCL, Ranch, through e-mail. The tenderer shall also give a written undertaking that in event of failure of providing Condition Monitoring Services to CCL as per mutually agreed programme, they shall raise no objection whatsoever to short closing of R/C and diverting the same on other R/C holder providing stipulated oil condition monitoring services to CCL. 15. MONTHLY STATEMENT OF ORDERS / DELIVERY: You are requested to submit a statement in duplicate by the 5th of every calendar month to the HOD(MM-pur), showing the supply order indicating the position as on the last date of previous month on the proforma given below:- (a) Monthly statement of the orders received : ---------------------------------------------------------------------------------------------------------------------- Sl. Supply order Item Qnty Rate Value Consignee No. No. & Date ordered ordered --------------------------------------------------------------------------------------------------------------------- (b) Delivery status of the orders received : -------------------------------------------------------------------------------------------------------------------- Sl. Supply order Consignee QntyQnty Balance to be No. No. & Date Name ordered supplied supplied Item wiseitem wiseitem wise 16.