COUNCIL SUMMONS You are hereby summoned to attend a meeting of the LLWCHWR TOWN COUNCIL to be held on Monday NEXT the 4th November, 2019 at the Welfare Hall, Loughor, commencing at 7.15pm, for the transaction of the following business:- 1. Mayor’s Announcements 2. Apologies for absence. 3. To receive disclosures of Personal Interests from Members under the Council’s Code of Conduct. (Note: Members are requested to identify the item number and subject matter that their Personal Interest relates to. Where the Personal Interest is a Prejudicial Interest they must withdraw from the meeting while that item of business is discussed.) 4. To confirm the Minutes of the Meeting of Council held on the 7th October 2019 (copy enclosed) 5. To consider matters arising from the Minutes, if any. 6. To receive the Minutes of the meeting of the Welfare Hall Management Committee/Trustees held on the 7th October 2019 .(copy enclosed) 7. To receive the Minutes of the meeting of the Functions Sub-Committee held on the 7th October 2019 (copy enclosed). 8. To receive the Minutes of the Lantern Parade Committee held on the 2nd October 2019. 9. To receive a report on current policing activity. 10. To consider correspondence received, if any. 11. To receive reports from Members attending meetings/functions. 12. To consider the Report of the Clerk (copy enclosed). 13. To consider the Planning Report (copy enclosed). 14. Any other business which the Chair determines to be urgent. 15. To consider passing a resolution to exclude the press and public during consideration of the next item of business due to the confidential nature of the matters to be considered. 16. To consider the Further Report of the Clerk (copy attached). Would members please ensure that they sign the Attendance Register. Dated this 23rd October,2019 N.G.Havard Clerk to the Council CYNGOR TREF LLWCHWR LLWCHWR TOWN COUNCIL Minutes of the Meeting of Llwchwr Town Council held on the 7th October , 2019 PRESENT: Councillor Will Evans(Chair) Councillors S.Beynon, J. Bowen, A.Davis,Wendy Evans,H.Huelin,I.James, P.Parsons, C.Phillips, R.V.Smith, W.Smith, D.Walters, and R.Williams (Welfare Hall, Loughor: 7.10pm – 8.05pm 65. MAYORS ANNOUNCEMENTS (i)The Mayor reported that former Town Councillor Wayne Phillips had sadly passed away-all present stood for a minute’s silence as a mark of respect. (ii)On the 27th September the Mayor attended St.Michael’s Church,Loughor for a Service to commemorate the life of John Charles Williams who donated three Fields to the local community and which later became Parc Williams-it was the 90th Anniversary of the Park. It was also the 10th Anniversary of the Friends of Parc William who help maintain the Park and remove litter. (iii)On Saturday the 28th September the Loughor Town Band held their Annual Concert at the Welfare Hall.It was well attended;the Hall was very full including 35 people in the Balcony. (iv)On the 29th September the Mayor attended the 50th Anniversary of the Volunteers of the Loughor Inshore Rescue Service.A Service officiated by the Vicar,Adrian Morgan was a Blessing of the Lifeboat.The Lord Mayor, Peter Black also attended the Event. (v)On the 6th October the Mayor and Mayoress attended the Maes Yr Efail complex to commemorate the 90th birthday of Mr.Leonard Jones-the Mayor presented Mr.Jones with a Council Award and a birthday card.There were a large number of family members present including great grandchildren-there was also 30 family members from Australia. 66. APOLOGIES Therewere apologies for absence from Councillors C.Richards,K.Roberts,J.Williams and P.Williams. 67. DECLARATIONS OF INTEREST There were no declarations of interests 68. MINUTES OF COUNCIL It was RESOLVED that the minutes of the Meeting of Council held on the 2nd September 2019 be confirmed as a correct record. 69. MATTERS ARISING There were no matters arising. 70. WELFARE HALL MANAGEMENT COMMITTEE/TRUSTEES The Minutes of the Meeting of the Welfare Hall Management Committee/ Trustees held on the 2nd September 2019 were noted and agreed. 71. FUNCTIONS SUB-COMMITTEE The Minutes of the Meeting of the Functions Sub-Committee held on the 2nd September 2019 were noted and agreed. 72. LANTERN PARADE COMMITTEE The Minutes of the Meeting of the Lantern Parade Committee held on the 11th September 2019 were noted and agreed. 73. POLICE REPORT There was no Police Report. 74. PENYRHEOL SCHOOL STUDENT VOICE Mr.A.Tootill,Headmaster, and three students of the School were in attendance. The Mayor presented and read out a Statement explaining the functions of the Town Council.There followed a Question and Answer Session with the Councillors and Students on topics including CCTV,Youth Clubs,and dog waste bins. The Deputy Mayor thanked the Headmaster and students for their attendance. 75. CORRESPONDENCE The Clerk reported that he had received a request from PPL/PRS for a Royalty payment in respect of the Music Licence for the Welfare Hall and in order to accommodate the Mayor’s Charity Concert it was recommended that payment be authorised. It was RESOLVED to authorise the payment to PPL/PRS. 76 . MEMBERS REPORTS The Deputy Mayor reported that he,Councillor C.Richards and the Clerk had attended the Town and Community Council Forum on the 30th September at the Guildhall-there had been a presentation by the Independent Remuneration Panel for Wales. 77. REPORT OF THE CLERK (a) Police Matters There was no Police Report. (b) Accounts for Payment It was RESOLVED that the following payments be authorised- United-stationery £79.29 Diaries £19.98 Stamps £13.32 Wines and soft drinks £367.58 (c) Grants- No application for Grants had been received (d)Precept The Clerk’s Report was NOTED (e)Jobted The Clerk’s Report was NOTED and it was RESOLVED that the Jobted Statement be uploaded onto the Council’s website. (f)Environmental Issues The Clerk’s Report was NOTED and it was RESOLVED that the proposed amendment to the Terms of Reference to the Budget Working Party Sub Committee be adopted. (g)Ageing Well in Wales The Clerk’s Report was NOTED (h)Poppy Appeal-Remembrance Service The Clerk’s Report was NOTED and it was RESOLVED that- (i)the Council will order one large civic and two smaller wreaths and make a donation of £100.00 to the Royal British Legion (ii) the Clerk request a Calendar of Events from the Secretary of the Legion and with particular reference to the attendance of a Vicar and a Bugler (i)External Audit. The Clerk’s Report was NOTED and it was RESOLVED that the Council approves and accepts the Annual Return for the Year ended 31st March 2019. (j)SLCC The Clerk’s Report was NOTED and it was RESOLVED that the Clerk be authorised to purchase the Clerks Manual. 78. PLANNING REPORT 1- The Council considered the following planning applications upon which the observations of the Town Council had been requested (i)2019/1871 Kingsbridge - Area 2 7 Pantglas, Loughor, Swansea, SA4 6BJ Miss Nicola Owen- Single storey side extension and front porch (Application for a Certificate of Proposed Lawful Development) It was RESOLVED that there would be no objection (ii) 2019/1936 Upper Loughor - Area 2 134 Glebe Road, Loughor, Swansea, SA4 6SL Mrs. J. Ling- Single storey rear extension It was RESOLVED that there would be no objection (iii) 2019/1969 Lower Loughor - Area 2 Glanymor House , Glanymor Lane, Loughor, Swansea, SA4 6RW Mr & Mrs Gethin and Sara Horan- Single storey rear extension, fire escape door, rear external staircase,fenestration alterations, front and side patio area and 1.2m high retaining wall. It was RESOLVED that there would be no objection (iv) 2019/2005 Upper Loughor - Area 2 12 Glanymor Road, Loughor, Swansea, SA4 6SA Mr Darren Brown- Rear roof extension with juliette balcony It was RESOLVED that there would be no objection 79. URGENT ITEMS There were no urgent items. 80. EXCLUSION OF THE PRESS AND PUBLIC It was RESOLVED that the press and public be excluded from the meeting during the discussion of the next item due to the confidential nature of the matter under discussion. 81. FURTHER REPORT OF THE CLERK (a) Payments It was RESOLVED that the payments referred to in the Report be authorised (b) Receipts and Payments The current receipts and payments of the Council were NOTED. (c)The Caretaker The Clerk’s Report was NOTED and it was RESOLVED that the Caretaker apply to go on relevant training such as manual handling (e)Globe Field (i)Acquistion The Clerk’s Report was NOTED. (ii)Tree Lights The Clerk’s Report was NOTED AND it was RESOLVED in respect of both matters that the Clerk be authorised to e mail the appropriate Senior Officer in Swansea Council. Chair CYNGOR TREF LLWCHWR LLWCHWR TOWN COUNCIL Minutes of the Welfare Hall Management Committee /Trustees Meeting held on the 7th October ,2019 Present: Councillor I.James(Chair) Councillors S.Beynon, J. Bowen,A.Davis,Will Evans,Wendy Evans,H.Huelin,P.Parsons, C.Phillips,, R.V.Smith, W.Smith, D.Walters, and R.Williams (Welfare Hall, Loughor: 7.00pm – 7.10pm) 21. APOLOGIES There were apologies for absence from Councillors C.Richards,K.Roberts,J.Williams and P.Williams 22. DECLARATIONS OF INTEREST There were no declarations of interest. 23. MINUTES It was RESOLVED that the minutes of the meeting held on the 2nd September 2019 be confirmed as a correct record.. 24. MATTERS ARISING There were no matters arising. 25. REPORT OF THE CLERK (a)Payments It was NOTED that the following payment has been made by Direct Debit- Virgin Media (September) £72.90 The following payments were authorised- Viking Signs £308.70 Samatrix £550.56 Worcester Boiler Service £164.00 Miscellaneous Supplies £45.98 First Aid Box £19.99 (b)Worcester Boiler The Clerk’s Report was NOTED (c)Car Park Disclaimer Notice The Clerk’s Report was NOTED .