Town of Drumheller COUNCIL MEETING AGENDA March 28, 2011 at 4:30 PM Council Chamber, Town Hall 703-2nd Ave. West, Drumheller, Alberta Page 1.0 CALL TO ORDER 2.0 MAYOR'S OPENING REMARK 3 2.1 Letter from Hon. Hector Goudreau, Minister of Municipal Affairs re: Municipal Sustainability Initiative (MSI) 4-5 2.2 Letter from Hon. Hector Goudreau, Minister of Municipal Affairs re: reduction in MSI operating funding 3.0 PUBLIC HEARING 4.0 ADOPTION OF AGENDA 5.0 MINUTES 5.1. ADOPTION OF REGULAR COUNCIL MEETING MINUTES 6-10 5.1.1 Regular Council Meeting Minutes of March 14, 2011 5.2. MINUTES OF MEETING PRESENTED FOR INFORMATION 5.3. BUSINESS ARISING FROM THE MINUTES 6.0 DELEGATIONS 6.1 Elected Officials Remuneration Task Force Report 6.2 Elim Pentecostal Church 7.0 COMMITTEE OF THE WHOLE RECOMMENDATIONS 8.0 REQUEST FOR DECISION REPORTS 8.1. CAO 11-16 8.1.1 RFD - Badlands Community Facility Conference Room Rates Page 1 of 29 Page 8.1. CAO 17-21 8.1.2 RFD - Appointments to the Badlands Community Facility Steering Committee 22-23 8.1.3 RFD - Adoption of Tourism Master Plan 8.2. Director of Infrastructure Services 8.3. Director of Corporate Services 24-26 8.3.1 Bylaw 04.11 - Supplementary Tax Bylaw 27-28 8.3.2 Bylaw 05.11 - Business Tax Bylaw 8.4. Director of Community Services 9.0 PRESENTATION OF QUARTERLY REPORTS BY ADMINISTRATION 10.0 PUBLIC HEARING DECISIONS 11.0 UNFINISHED BUSINESS 12.0 NOTICES OF MOTIONS 13.0 COUNCILLOR REPORTS 29 13.1 Councillor Lisa Hansen-Zacharuk - Drumheller Public Library Report 13.2 Councillor Sharel Shoff - Community Futures 14.0 IN-CAMERA MATTERS Page 2 of 29 ... ALBERTA Agenda Item # 2.1 MUNICIPAL AFFAIRS AR50200 Office of the Minister MLA, Dunvegan - Central Peace March 1, 2011 His Worship Terry Yemen Mayor, Town of Drumheller 703 - 2 Avenue West Drumheller, AB T01 0Y3 Dear Mayor Yemen: The Province of Alberta remains committed to supporting municipal sustainability and enabling municipalities to move forward on vital infrastructure. Over the last four years, Alberta municipalities received $2.2 billion in Municipal Sustainability Initiative (MSI) funding, and I am pleased to announce that MSI will provide another $886 million in funding to municipalities in 2011. Your MSI allocation is $1,562,986, which includes capital project funding of $1,442,954 and conditional operating funding of $120,032. The allocations are based on the formula established for the long-term program. MS1 funding amounts for all municipalities will be posted on the Municipal Affairs MS1 website at municipalaffairs.alberta.ca/MSI.cfm. Additional correspondence will be sent to municipalities advising of availability of the updated 2011 MSI guidelines and forms, which will soon be posted on the MSI website. The province continues to recognize the importance of investing in municipal infrastructure, despite ongoing fiscal challenges. I would like to thank you again for your good work and wish you success with your projects in 2011. Sincerely, Hector Gaudreau Minister of Municipal Affairs MLA„ Dunvegan-Central Peace cc: Honourable Jack Hayden MLA, Drumheller-Stettler Ray Romanetz, Chief Administrative Officer, Town of Drumheller ,Ltg-e/67 104 Legislature Building, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 Fax 780-422-9550 Letter from Hon. Hector Goudreau, Minister of Municipal Affairs Page 3 of 29 re: MunicipalP.O. SustainabilityBox 1054, 035- 1 Avenue Initiative SW, Falher,(MSI) Alberta TOYI -I MO Canada Telephone 780-837-3846 Fax 780-837-3849 Toll Free From All Areas 1-866-835-4988 Prmsrd an eroded paper ... ALBERTA Agenda Item # 2.2 MUNICIPAL AFFAIRS Office of the Minister MLA, for Dunvegan-Central Peace AR50421 March l5, 2011 His Worship Terry Yemen Mayor,Town of Drumheller 703 - 2 Avenue West Drumheller, AB TOJ 0Y3 Dear Mayor Yemen: Further to my letter of March I, 2011 regarding your allocation under the Municipal Sustainability Initiative (MS1) for 2011/12, I am providing the following additional information on the reduction in operating funding your municipality experienced. Annual allocations under the MSI are based on the total of five components. Based on 2011/12 provincial funding of $886 million for the MS1, municipalities will receive: 1. Base Funding - each municipality receives base funding of $120,000 per year, except for summer villages which receive $60,000. 2. Population — $112.39 per capita based on their 2010 official population. 3. Education tax requisitions (based on property assessment) — $0.23 per dollar of the 2010 tax requisition paid by the municipality into the Alberta School Foundation Fund under the School Act. 4. Local road kilometres — $215.18 per kilometre of local roads within the municipality. 5. Sustainable Investment — a pro-rated portion of $15 million to support municipalities with populations below 10,000 that have limited capacity to generate revenue through their tax base because their local property assessments are lower than the provincial average. Despite a $10 million increase in overall MS1 program funding this year, your municipality received MSI funding of $1,804,403 in 2010 and $1,562,986 in 2011 — a net decrease of $241,417. Your municipality's 2011 base funding remained unchanged from the previous year ($120,000). Furthermore, 2011 allocations under the population, education tax requisition (based on property assessment), and local road kilometre components varied slightly due to changes in your factors in relation to other Alberta municipalities, and due to the overall program funding increase. .../2 itAt #104 Legislature Building, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 Fax 780-422-9550 Letter from Hon. Hector Goudreau, Minister of Municipal Affairs re: Page 4 of 29 reduction P.inO. MSIBox 1054, operating 035- 1st Avenuefunding SW, Father, Alberta T01-1 I MO Canada Telephone 780-837-3846 Fax 780-837-3849 Toll-Free: 1-866-835-4988 Priutroi nn relyfed pap., His Worship Terry Yemen ... Page 2 Agenda Item # 2.2 Your funding decrease is primarily due to reduced eligibility under the Sustainable Investment component of the allocation. Eligibility for Sustainable Investment funding is determined annually by comparing each municipality's equalized assessment per capita (or per road kilometre for rural municipalities) to the provincial average. To qualify, a municipality must be below 60 per cent of the provincial average using this measure. In 2010, your municipality received $232,631 under the Sustainable Investment component, and this amount was included in your conditional operating project funding allocation. In 2011, your municipality was not eligible for Sustainable Investment funding. Sustainable Investment funding is over and above the MSI funding provided under the general allocation formula set out in the program guidelines. It is subject to annual fluctuations resulting from changes in equalized assessment in relation to the provincial average. To the extent that some municipalities have reduced eligibility or cease to qualify for Sustainable Investment, the funding is redirected towards municipalities that continue to have equalized assessments that are significantly below the provincial average. Although negative funding fluctuations are never welcome, the MSI allocation continues to be based on the formula established in 2007 following extensive consultations with municipal leaders from across Alberta, and continues to balance the needs of all sizes and types of municipalities by responding to their changing circumstances and needs. Sincerely, Hector Goudreau Minister of Municipal Affairs MLA, Dunvegan-Central Peace cc: Honourable Jack Hayden, MLA, Drumheller-Stettler Ray Romanetz, Chief Administrative Officer, Town of Drumheller Letter from Hon. Hector Goudreau, Minister of Municipal Affairs re: Page 5 of 29 reduction in MSI operating funding ... Town of Drumheller Agenda Item # 5.1.1 COUNCIL MEETING MINUTES March 14, 2011 at 4:30 PM Council Chamber, Town Hall 703-2nd Ave. West, Drumheller, Alberta PRESENT: MAYOR: Terry Yemen COUNCIL: Andrew Berdahl Jay Garbutt Lisa Hansen-Zacharuk Share! Shoff Doug Stanford Tom Zariski CHIEF ADMINISTRATIVE OFFICERIENGINEER: Ray Romanetz DIRECTOR OF INFRASTRUCTURE SERVICES: Allan Kendrick DIRECTOR OF CORPORATE SERVICES: Michael Roy DIRECTOR OF COMMUNITY SERVICES: Paul Salvatore RECORDING SECRETARY: Linda Handy 1.0 CALL TO ORDER 2.0 MAYOR'S OPENING REMARK 3.0 PUBLIC HEARING 4.0 ADOPTION OF AGENDA MO2011.51 Zariski, Hansen-Zacharuk moved to adopt the agenda as presented. Carried unanimously. 5.0 MINUTES 5.1. ADOPTION OF REGULAR COUNCIL MEETING MINUTES Regular Council Meeting Minutes of March 14, 2011 5.1.1 Regular Council Meeting Minutes of February 28, 2011 Page 6 of 29 Council Meeting Minutes March 14, 2011 ... MO2011.52 Shoff, Berdahl to adopt the regular Council Meeting minutes of February 28, 2011 as amended. CarriedAgenda unanimously. Item # 5.1.1 Councillor S. Shoff suggested that the words "Hope College" be added to MO2011.43. 5.1.2 Special Council Meeting Minutes of March 7, 2011 MO2011.53 moved to adopt the Special Council Meeting minutes of March 7, 2011 as presented. Carried unanimously. 5.2. MINUTES OF MEETING PRESENTED FOR INFORMATION 5.2.1 Municipal Planning Commission Minutes of February 17, 2011 5.3. BUSINESS ARISING FROM THE MINUTES 6.0 DELEGATIONS 7.0 COMMITTEE OF THE WHOLE RECOMMENDATIONS 8.0 REQUEST FOR DECISION REPORTS 8.1. CAO 8.1.1 RFD - Regional Bylaw Enforcement Services Study Project R. Romanetz advised that at the Council meeting of March 7, 2011, Councillor Sharel Shoff asked Council to consider whether this program would have any benefit to Drumheller. The regional bylaw enforcement services study was requested by municipal members / shareholders of PRMS as a regional service that should be reviewed and considered due to the small size of the interested municipalities and the lack of efficiency of having bylaw enforcement services on an individual municipality basis. There will be a commitment of time and resources and the provision of meeting space however no commitment of funding or agreement to participate in regional bylaw enforcement.