MUNICIPAL DISTRICT OF BRAZEAU NO. 77 REGULAR COUNCIL MEETING 99 08 25 MUNICIPAL DISTRICT OF BRAZEAU NO. 77 REGULAR COUNCIL MEETING AGENDA DATE: 99 08 25 TIME: 9:00 AM PLACE: M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS P) _ Page Nos. Callto Order Present 1. Addition to and Adoption of the Agenda 2. Adoption of the Minutes of the Special Council Meeting of 99 08 11. IIP 3. Adoption of the Minutes of the Regular Council Meeting of 99 08 12. p 4. Business arising from the 99 08 11 and 99 08 12 Council meetings. 5. Emergent Items 6. Delegations/Appointments 10:00 am Ron Barkley- Extension of the Violet Grove Sewer Line 10:15 am Omniplex Manager Presentation 11:00 am Ratepayer Concerns 7. General Matters a) TrafficSafety Act- Rules of the Road Regulation Discussion Paper-Augusty99 1-13 - correspondence attached b) Appointment of one person to attend the EconomicDevelopmentAssociation Conference October 17-19* at the Mayfield Inn, p Edmonton. c) Chamber of Commerce Trade Show 14 P - correspondence attached pi Sfl COUNCIL MEETING AGENDA -2- 99 08 25 8. Correspondence a) Correspondence from the Municipal Government Board regarding the Intermunicipal Dispute. 15-16 b) Correspondence from the Recycling Council of 1 Alberta regarding the Annual General Meeting and Conference. " 17-18 c) Correspondence from Atco Gas regarding the cost of gas. f!ffl 19-21 d) Correspondence from the Brazeau Senior's Foundation regarding the Vision, Mission and Values Statement and a presentation at the annual conference. 22-25 e) Correspondence from Amoco Canada regarding the sale of their Canadian Oil Business Unit. 26-27 f) Correspondence from Iris Evans, Minister for Children's Services regarding the first annual children's forum. 28-32 g) Correspondence from the Town of Drayton Valleyregarding cost sharing for paving the Omniplex parking lot. 33 h) Advertisementfor the purchase of "Rings of — Distinction" tocelebrate the year 2000. 1 34-36 0 Chamber Chatter - August, 1999 37-39 J) Correspondence from the University of Alberta J regarding a staffing change for the Faculty of Agriculture, Forestry and Home Economics Development Officer. j 40 k) Correspondence from the University of Alberta regarding the Endowment Contribution Report. ^ 41-44 1) Correspondence from the University of Alberta regarding the Breton Plots. 45 1 Correspondence from the Federation of J Canadian Municipalities regarding ''Municipal Infrastructure in the Millennium Budget". « 46-53 n) Correspondence from the Drayton Valley & District FCSS regarding the new program manager appointment and funding deadlines. "^ 54-65 o) Correspondence from the County of Barrhead No. 11 regarding the 1999 Provincial ASBTour. «* 66 COUNCIL MEETING AGENDA -3- 99 08 25 p) Correspondence from Alberta Resource Development Associate Minister Mike Cardinal thanking the municipality for their letter of congratulations. 67 q) AAMD&C Contact Newsletter - Aug. 11,1999 68-69 9. Councillor Reports 10. Question Period for the Media pi 11. Meeting Dates -Drop in for coffee and cake to recognize staff who have a quarter of a century of service to our residents. - Change October 27th and November 11th Council Meeting dates. - Joint meeting with the M.D. of Clearwater - Organization Meeting Date - Sturgeon County Centre Wine 8i Cheese Reception P jn 12. In Private Session 1:00 pm KPMG Salary Grid ReviewReport (1) Annexation - Negotiating Committee (2) BoardOrder on Appeal of MDP/ASP (3) Appeal of Keori Court Decision (4) Personnel Matter - Contract pi 13. Adjournment pi P MINUTES OF THE SPECIAL COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINISTRATION BUILDING, p COUNCIL CHAMBERS IN DRAYTON VALLEY ON f WEDNESDAY, 99 08 11, FOR THE PURPOSE OF L DISCUSSING NEGOTIATING COMMITTEE ITEMS REFERRED TO COUNCIL AND OTHER MATTERS. pi CALL TO ORDER Reeve M. Schwab called the meeting to order at 8:05 am. PRESENT M. Schwab, Reeve B. Guyon, Councillor I D. Ellis, Councillor A. Heinrich, Councillor p> J. Starling, Councillor K. Porter, Municipal Manager K. Robinson, Recording Secretary P 2818-99 Moved byA. Heinrich to adoptthe agendafor | the Special Council Meeting of 99 08 11. p CARRIED UNANIMOUSLY * 2819-99 Moved by J. Starling that the SpecialCouncil Meeting of 99 08 11 proceed into Mn private' at p 8:08 am. CARRIED UNANIMOUSLY f 2820-99 Moved by D. Ellis that the Special Council E Meeting of9908 11 come outof'in private' at 10:35 am. I CARRIED UNANIMOUSLY ADJOURNMENT 2821-99 Moved by B. Guyon that the Special Council f Meeting of99 08 11 adjourn at 10:36 am. CARRIED UNANIMOUSLY ^J Reeve Municipal Manager ® #>^ sp) r MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN DRAYTON VALLEY ON THURSDAY, 99 08 12. CALL TO ORDER Reeve M. Schwab called the meeting to order at 9:00 am. PRESENT M. Schwab, Reeve B. Guyon, Councillor D. Ellis, Councillor A. Heinrich, Councillor r J. Starling, Councillor K. Porter, Municipal Manager K. Robinson, Recording Secretary I OTHERS Patricia Nelson, Resident OATH OF OFFICE • DEPUTY REEVE Oath of Office - Deputy Reeve 3 At the Organizational Meeting of October 23/9/, motions were passed to continue the 9 month rotation of members for the position of Deputy Reeve and that the rotation begin r with Division 4, the Division 5, Division 2 and Division 1. K. Robinson administered the Oath of Office to Councillor Dave Ellis for the position of Deputy Reeve for the Municipal I District of Brazeau No. 77 from July 19,1999 to April 19, 2000. ADDITION TO Addition To and Adoption of Agenda AND ADOPTION OF AGENDA 2822-99 Moved by D. Ellis to adopt the agenda for the regular Council Meeting of 99 08 12 • with the following additions: 5. 9:30-9:45 am - Smart Communities Presentation 10:00 am - Public Hearing Tvvp. 492A 6. c) Tender for base and chip for Twp. 494 and RR 73 14. delete (e) attendance by KPMG to present Salary Grid Review report CARRIED UNANIMOUSLY ADOPTION OF Adoption of Minutes MINUTES 2823-99 Moved by B. Guyon to adopt the minutes of the regular Council meeting of 99 07 08 as presented. l CARRIED UNANIMOUSLY \0>®tf» r I COUNCIL MEETING MINUTES -2- 99 0812 BUSINESS Business Arisina ARISING None EMERGENT Emeraent Items ITEMS None FINANCE MATTERS Finance Matters Cash Statement and Investment Summary, June/99 Council reviewed the report submitted. 2824-99 Moved by B. Guyon to accept the Cash t^y Statement and Investment Summary for June, 1999. era CARRIED UNANIMOUSLY 1 Landfill Authority Expansion Debenture Council reviewed the report and recommendation requesting second and third reading for BylawNo. 363-99. 2825-99 Moved by B. Guyon to give Bylaw No. 363-99 second reading. CARRIED UNANIMOUSLY 2826-99 Moved by A. Heinrich to give BylawNo. 363-99 third and final reading. CARRIED UNANIMOUSLY Banking Proposal Council reviewed the report and recommendation, which outlined the banking proposals received from various institutions. 2827-99 Moved by B. Guyon to appoint the Royal Bank of Canadafor a 3-year term to provide banking services for the Municipal District of Brazeau No. 77. CARRIED UNANIMOUSLY #^?f\V> 1 ««5 • COUNCIL MEETING MINUTES -3- 99 08 12 Assessment Tenders Council reviewed the report, which outlined assessment I proposals and a breakdown of costs for preparing the M.D. of Brazeau's assessment including the costs of an in-house assessor. 2828-99 Moved by B. Guyon to appoint Compass Assessment for a 3-year term at a cost of $87,900 per year, based upon Administration's recommendation and a 33% inspection rate per year. CARRIED UNANIMOUSLY PLANNING, Planning, Development and Land Matters DEVELOPMENT I AND LAND MATTERS Request for Encroachment Agreement Lot 2, Block 4, Plan 802 0396 Pt. Of NE 1A 12-48-10-W5M r Applicant/Owner: Patricia Nelson Council reviewed the report and recommendation presented, which requested that Council enter into an Encroachment I Agreement fox-a residence, two accessory buildings and a shed with a deckjhat encroaches upon the municipal road right-of-way Twp. 100. 2829-99 Moved by B. Guyon that Council enter into an Encroachment Agreement for Lot 2, Block 4, Plan 802 0396, Pt. Of NE 1/4 12-48-10-W5M. CARRIED UNANIMOUSLY Time Extension Request-Subdivision SW V4 4-49-7-W5M Applicant: Pleasant View Mobile Home Park Ltd. Landowner: Sunshine Ford Mercury Sales Ltd. Council reviewed the report and recommendation, which requested a time extension for Sunshine Ford Sales Ltd. from August 20, 1999 to August 20, 2000 for Subdivision I Application 97S-38. 2830-99 Moved by B. Guyon to approve the request for • a time extension from Sunshine Ford Sales Ltd. from August 20,1999 to August 20, 2000 for the Subdivision file 97S-38. CARRIED UNANIMOUSLY ****** I • COUNCIL MEETING MINUTES -4- 99 08 12 Sale of Municipal District Lands Council reviewed the report and recommendation, which recommended that the Municipal District Lands for sale by tender shall not be accepted less than 75% of the assessed value with the exception of the Hamlets of Buck Creek and Cynthia. 2831-99 Moved by B. Guyon to rescind motion #1087-97 .baiesafided. CARRIED UNANIMOUSLY 2832-99 Moved by B. Guyon to accept that Municipal District Lands for sale by tender shall not be accepted less than 75% of the assessed value with the exception of the Hamlets of Buck Creek and Cynthia wherein the percentage shall be not less than 60% of assessed value. CARRIED UNANIMOUSLY Referral for Comments New Municipal Development Plan Bylaw 99-08 and Land Use Bylaw 99-07 Village of Breton Council reviewed the report, which outlines the Municipal District's concerns regarding their Municipal Development Plan and Land Use Bylaw.