Merced Community College District Board of Trustees meeting held September 15, 2015 1. Public Session Call to Order The Board President (Dennis Jordan) called the meeting to order at 5:03 p.m. The meeting was held in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. 2. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. No one addressed the Board. 3. Closed Session Items The Board President referenced the items to be presented during closed session then closed the meeting to the public. The closed session items are listed below. a. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code Section 54957) b. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: CSEA Chapter 274 c. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representative: Ronald C. Taylor Employee organization: MCFA Chapter 770 d. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent/President 4. Resume Public Session The public session reconvened at 6:25 p.m. in the Margaret M. Randolph Board Room on the Merced College Campus in Merced. Members Present: Dennis Jordan, Joe Gutierrez, Gary Arzamendi, Cindy Lashbrook, Wayne Hicks, Jean Upton, Leonel Villarreal, Andres Garza III Others Present: Ronald C. Taylor, Joanne Schultz, Susan Walsh, Chris Vitelli, Patrick Mitchell (MCFA), Nancy Golz (Academic Senate), Christine Grimaldi-Clarkson (CSEA), Chuck Hergenraeder (Management Association), Cody Camacho (ASMC), Joe Allison, Stacey Martinez (Recording Secretary) Trustee Jordan led the Pledge of Allegiance. Board President Jordan reported that no action was taken in closed session. Page 1 5. Discussion of the Final Budget for 2015-16 Dr. Schultz and Joe Allison provided a presentation on the final budget for 2015-16 which included a process timeline; a ten-year comparison; a budget to actual net income (loss) comparison; how we ended the year of 2014-15; information from the State Budget Workshop on July 28, 2015; revenue assumptions; revenue projections; expenditure assumptions; expenditure projections; reserve assumptions; a 5 year salary comparison by group; and, a review of where we are for a sound fiscal management report card. 6. Public Hearing on the Final Budget for 2015-16 An opportunity was provided for members of the public to address the Board regarding the final budget for 2014-15. No one addressed the Board. 7. Hearing of the Public An opportunity was provided for members of the public to address the Board on matters of general district business. Richard Zeunges stated CSEA members do not support the approval of the proposed change to Board Policy 2725 – Board Member Compensation. Professor Cary Coburn and student veteran, Sam Roce, expressed their support for the location/space moves which will be presented later tonight. Professor Coburn thanked Vice President Vitelli, President Taylor, and Sheila Flores for their work on this effort. Dean John Albano highlighted the upcoming Performance & Lecture Series events. Christine Grimaldi-Clarkson shared her concerns regarding moving the Anthropology Club money to ASMC, which she believes is proposed on tonight’s agenda. ASMC President Cody Camacho stated he was unaware of the issue brought forward by Christine Grimaldi-Clarkson. 8. Additions and/or Changes to the Agenda None. 9. Constituent Reports a. From Academic Senate Nancy Golz reported that four new Counselors are being hired. Transfer degrees for Chemistry and Sociology were approved. Three resolutions are pending in Academic Senate. Page 2 b. From Faculty Association Patrick Mitchell reported that MCFA now has a Facebook page. He shared some success stories from faculty. He shared what the 67% law states and the impact of it at Merced College. c. From Classified Senate No one present to report. d. From CSEA Christine Grimaldi-Clarkson said CSEA may begin to bring forward success stories like MCFA. e. From Police Officers Association No one present to report. f. From Management Association Chuck Hergenraeder reported that at the last meeting a motion was passed to ask that the “me too” clause be honored for management to receive the same 1% salary increase that CSEA received last year. Management has met with Dr. Taylor to discuss this issue. The next meeting is this Thursday. g. From ASMC Cody Camacho said ASMC has ratified their bylaws and they will present them for information to the Board at the next meeting. There is now an ASMC representative for Los Banos. Constitution Day will be celebrated in the quad on September 17. ASMC is moving forward with their sustainability challenge. 10. Consideration of Consent Agenda At the request of Trustee Jordan, Item 10e, page 25 was pulled from the consent agenda. MSC (Villarreal/Hicks) to approve the consent agenda items as summarized below. Trustee Hicks voted aye. The student advisory vote was aye. a. Minutes for meeting held August 11, 2015 b. Contracts as Summarized on Schedule 16-10 c. Warrants, Payroll Registers and Trip Requests as Summarized on Schedule 16-11 d. Resolutions 16-13 through 16-18, Intrabudget Transfers e. Resolutions 16-19 through 16-27, Use of Unbudgeted Funds (minus page 25) f. Personnel Schedule 16-12 g. Blanket Purchase Orders as Summarized on Schedule 16-13 h. Purchase Orders as Summarized on Schedule 16-14 i. Authorization to Declare Unusable Furniture and Equipment Surplus Property as Summarized on Schedule 16-15 j. Curriculum Revisions as Summarized on Schedule 16-16 Page 3 k. Donation Joe Allison and Vice President Vitelli provided clarification on item 10e, page 25. MSC (Hicks/Lashbrook) to approve item 10e, page 25. Trustees Hicks and Villarreal voted aye. The student advisory vote was aye. 11. To the Board for Discussions and/or Action a. 2015-16 Final Budget MSC (Hicks/Gutierrez) to adopt the 2015-16 Final Budget. Trustee Hicks voted aye. The student advisory vote was aye. b. Notice of Completion for High Voltage Line Repair #1 Dr. Schultz explained this was the repair that was brought to the Board last month. The project has been completed. MSC (Gutierrez/Villarreal) to approve the Notice of Completion and project acceptance for the Merced College High Voltage Line Repair #1. Trustee Hicks voted aye. The student advisory vote was aye. c. Appropriations Limit for Fiscal Year 2015-16 Dr. Schultz stated the GANN limit is in law and must be brought to the Board each year for approval. We are well within our limits. MSC (Hicks/Lashbrook) to pass Resolution 16-29 adopting the appropriations limit for the 2015-16 fiscal year. Trustee Hicks voted aye. The student advisory vote was aye. d. Approval of the Prop 30 Education Protection Act (EPA) Spending Plan Dr. Schultz explained this is the funding discussed during the budget presentation. MSC (Hicks/Villarreal) to approve the 2015-16 Prop 30 Education Protection Act spending plan as presented. Trustee Hicks voted aye. The student advisory vote was aye. e. California Department of Corrections and Rehabilitation (CDCR) Contract Dr. Walsh informed the Board that Merced College has the opportunity to provide instruction to inmates at the two prisons in Chowchilla using CDCR curriculum. Dean Shelly Conner will be the lead administrator for the contract. Dr. Walsh and Dean Shelly Conner answered questions from the Trustees. MSC (Upton/Gutierrez) to approve contract MC2665. The student abstained. Page 4 f. Resolution Honoring Hispanic Heritage Month Dr. Taylor provided history on Hispanic Heritage Month. He also provided demographic information on Hispanic students at Merced College. MSC (Lashbrook/Arzamendi) to adopt Resolution 16-28 honoring September 15, 2015, through October 15, 2015, as Hispanic Heritage Month. The student advisory vote was aye. g. Request to Serve Wine at the Blue Devils Athletics Hall of Fame Induction Ceremony & Dinner Dr. Taylor said this is a fundraising event for the Athletics Department. The Board must approve the serving of wine on campus. MSC (Hicks/Lashbrook) to approve wine to be served at the Blue Devils Athletics Hall of Fame Induction Ceremony & Dinner. The student advisory vote was aye. h. Request to Serve Wine at the President’s Circle Dinner MSC (Upton/Gutierrez) to approve wine to be served at the President’s Circle Dinner. The student advisory vote was aye. i. AB86 Consortium Representative for Merced College Dr. Walsh gave background information on AB86. The consortium requires the Board take action to appoint a representative. MSC (Arzamendi/Villarreal) to approve Dean Shelly Conner to serve as the official District representative on the Merced Regional Adult Education Consortium through June 30, 2016. The student advisory vote was aye. j. Technical Support for Board Meetings Dr. Taylor reminded the Board that this item was presented for information at the last meeting. MSC (Hicks/Arzamendi) to approve the purchase of the BoardDocs system. The student advisory vote was aye. k. Second Reading of Board Policy 2725 – Board Member Compensation Dr. Taylor stated this item was brought for a first reading at last month’s meeting. This would allow for Trustees to be paid a stipend of $200 a month if there is a meeting. In public comment, Robin Shepard expressed his support of this item. Linjie Johnson and Cody Camacho expressed their opposition to this item. MSC (Hicks/Villarreal) to approve Board Policy 2725 – Board Member Compensation as presented. Trustee Gutierrez voted no. The student Page 5 abstained. 12. To the Board for Information a. Location/Space Moves to Better Serve Students Vice President Vitelli provided justifications for the proposed moves, the process utilized in determining moves, the implementation plan, and the end results. b. Board Goals Status Report Dr. Taylor provided an update on the progress of the Board Goals Objectives 3f, 1b, and 1c. c. Quarterly Financial Status Report, 2014-15 Fiscal Year; Quarter Ended June 30, 2015 Joe Allison reviewed the Quarterly Financial Status Report for the 4th quarter of the 2014-15 fiscal year.