Derby City Council 2011-2012 Ward I: Ward II: Jim Craig Vaughn Nun Randy White Heath Horyna Mayor Dion Avello Ward III: Ward IV: Cheryl Bannon Tom Haynes Chuck Warren Mark Staats City Staff: Kathy Sexton, City Manager Jean Epperson, Director of Finance/City Clerk Mary Marshall , Budget Analyst Topeka I70 I35 Wichita Derby Derby Vicinity Map 55th St. S. 63rd St. S. Patriot Ave. 71st St. S. (Meadowlark Blvd.) Arkansas River 79th St. S. (Madison Ave.) 87th St. S. (Chet Smith Ave.) Webb Rd. Webb K-15Hwy. Rock Rd. Rock 95th St. S. Woodlawn Blvd. Woodlawn CITY OF DERBY SEDGWICK COUNTY, KANSAS Table of Contents Transmittal Letter ....................................................................................................................i GFOA Distinguished Budget Presentation Award ................................................................ ii Governing Body Profile ....................................................................................................... iii City of Derby Map .................................................................................................................iv Table of Contents .................................................................................................................... v Manager’s Message Highlights of the Budget ............................................................................................ 1 Reader’s Guide User’s Guide to the Budget ........................................................................................ 7 Community Profile ................................................................................................... 11 City Information ....................................................................................................... 15 Summary of Budget Process .................................................................................... 18 Budget Timetable ..................................................................................................... 27 Basis of Budgeting and Accounting ......................................................................... 28 Non-Budgeted Funds ................................................................................... 29 Statutory Budget Requirements ............................................................................... 31 Amending the Budget .................................................................................. 31 Public Participation ...................................................................................... 32 Financial Policies ..................................................................................................... 32 Financial Practices ................................................................................................... 34 Financial Management Budget Facts ............................................................................................................. 37 Revenues .................................................................................................................. 39 Projection Assumptions............................................................................................ 43 2010-2012 Fund balances......................................................................................... 53 Short-and Long-Term Debt Financing and Future Debt Capacity ........................... 59 Staffing Plan ............................................................................................................. 64 Organizational Chart ................................................................................................ 65 Capital Improvement Plan ................................................................................................. 67 Capital Reserves and Contingencies ........................................................................ 82 CIP Reserve .............................................................................................................. 83 Equipment Purchase Plan .................................................................................................. 85 Equipment Reserve .................................................................................................. 87 Vehicle Replacement Plan .................................................................................................. 89 Public Works ....................................................................................................................... 91 Community Development ................................................................................................ 121 Police .................................................................................................................................. 133 Fire ..................................................................................................................................... 143 Operations ......................................................................................................................... 147 Library ............................................................................................................................... 157 Finance ............................................................................................................................... 163 Administration .................................................................................................................. 173 Glossary ............................................................................................................................. 205 State Forms........................................................................................................................ 211 City of Derby 2012 Approved Budget THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK. Manager’s Highlights of the Budget Introduction Each year, the City Manager recommends and the Derby City Council approves a budget for providing essential services to residents. This budget document is a plan; it is the framework for how the City will allocate its resources to assure continuing excellence in the community’s quality of life. The enclosed budget for fiscal year 2012 was developed by staff with input from the governing body as informed by the public. It includes departmental operating budgets, a five-year (2012-2016) Capital Improvement Plan (CIP), Vehicle Replacement Plan, and Equipment Replacement Plan, as well as a ten-year Pavement Management Plan. Overview of the 2012 Budget The 2012 budget fulfills our mission to create vibrant neighborhoods, nurture a strong business community, and preserve beautiful green spaces. Priorities have changed little between last year’s budget and this year’s budget. This budget invests in the infrastructure, people, and equipment necessary to meet the needs of an expanding, maturing community. This is the seventh year in a row that the City will maintain a constant, or lower, mill levy. The operating budget for all funds, not including reserves, fund transfers and bond proceeds, is $33,480,534. This number represents a decrease of 4.99% from the 2011 Revised Operating Budget and increases the City’s full-time staffing by two positions. Part-time positions decrease by three positions. The overall net effect is an increase of 0.5 FTE positions. Capital Improvement Plan (CIP) In 2011 and 2012, the City will make major investments in maintaining and improving infrastructure to accommodate both maturing neighborhoods and new developments. The CIP is budgeted for $9,952,097 in 2011 and $6,327,200 in 2012. The CIP can be best characterized as “realistic” about anticipating the needs of the community while maintaining the infrastructure and resources we already have. Overall, City infrastructure is in good condition. It is more cost-effective to maintain existing infrastructure in good shape than to rehabilitate or reconstruct dilapidated infrastructure. The CIP reflects this philosophy. Several major projects began in 2011 and are expected to conclude construction in 2012: • Phase 3 Wastewater Interceptor: $4,115,000 ($3,145,000 city share/$970,000 federal grant) • Phase 6 Bike Path: $909,000 ($249,000 city share/$660,000 KDOT grant) • Buckner (Kay to South City Limits) construction: $602,000 • Nelson Drive water line loop construction: $665,000 • Meadowlark (Rock Rd to East City Limits) construction: $2,892,580 • The St. Mary’s property was purchased in 2011 and will be developed as a community park over the next several years. The cost is to be determined. 1 Following are major projects included in the 2012 CIP: Storm Water Drainage • Southcrest Channel Construction: $100,000 Streets • Madison Avenue (Buckner to Water) construction: $1,228,000 • Reconstruct parts of six residential streets: $353,500 Bike Paths/Sidewalks • Phase 9 Bike Path (James Street from Glen Hills to High Park): $165,000 Water Distribution • High Park Loop & Control Valve: $325,000 • Booster Pumps Installation: $600,000 Parks • High Park Master & Business Plans: $50,000 • St. Mary’s Park Development: $285,000 • High Park North Playground Crumb Rubber: $59,000 Facilities • Police Shooting Range Berm Improvements: $80,000 Major improvements anticipated in years 2013-2016 of the CIP include: • Significant development of existing and planned parks, including the new St. Mary’s property, the riverside property, and a new 4-plex of ball fields • Improve Nelson Drive intersections at Patriot, Red Powell, and Meadowlark • Upgrade Wastewater Treatment Plant for Nutrient Removal: $5,150,000