Board of Directors Meeting Package June 20, 2019 ERCA BoD 1 of 219 Essex Region Conservation Authority Board of Directors Meeting Agenda Thursday, June 20, 2019 6:00 PM Essex County Civic Centre, Council Chambers Pages 1. Land Acknowledgement 2. Declarations of Pecuniary Interest 3. Approval of Agenda 2-8 THAT the Agenda for the Thursday, June 20, 2019, Meeting of the Board of Directors be approved. 4. Hearings (a) Hearing Board THAT the Board of Directors sit as the Hearing Board in respect of an application(s) under Section 28 of the Conservation Authorities Act. (b) Hearing Board THAT the Board of Directors reconvene as ERCA Board. 5. Adoption of Minutes (a) ERCA Board of Directors 9-20 THAT the Minutes of the Thursday, April 11, 2019 Meeting of the Board of Directors and the recommendations therein be approved as distributed. ERCA BoD 2 of 219 (b) ERCA Executive Committee 21-24 THAT the Minutes of the Friday, May 3, 2019 Meeting of the Executive Committee and the recommendations therein be approved as distributed. (c) ERCA JRPH Advisory Board 25-33 THAT the Minutes of the February 25, 2019 and the May 13, 2019 Meetings of the JRPH Advisory Committee and the recommendations therein be approved as distributed. (d) ERCA Finance and Audit Advisory Board Report and recommendations from the Finance and Audit Advisory Board to be provided at Board meeting (e) Conservation Ontario (CO) Council THAT the Minutes of the Monday, April 1, 2019 Conservation Ontario Council meetings* be received. * distributed via email per report BD 37/09 6. Business Arising from Previous Minutes (a) ERO Postings and Legislative Updates 34-35 THAT the correspondence to CAOs at ERCA Member Municipalities and Members of Provincial Parliament be received for information. 7. Announcements 8. Delegations 9. Presentations 10. Reports for Approval (a) BD 11/19 2018 Draft Audited Financial Statements, Financial Sustainability and Condition (to be provided as an Addendum following the June 17, 2019 Meeting of the Finance and Audit Advisory Board) ERCA BoD 3 of 219 THAT Report BD 11/19, 2018 Draft Audited Financial Statements and Financial Condition Review, be received as distributed for Member’s information and further, THAT the draft audited Financial Statements of the Essex Region Conservation Authority, for the year ended December 31, 2018, be approved and released as final audited Financial Statements. (b) BD12/19 Legislative Update 36-84 THAT ERCA continue to work with Conservation Ontario, municipalities, and the development sector in understanding implications to the functions that ERCA provides as a result of the More Choices, More Homes Act 2019; and further, THAT Administration provide updates to the Board as additional information on these implications are better known and as new information, or proposals for consultation are introduced. (c) BD13/19 Meeting Provincial Priorities for Reducing Regulatory Burden – 85-88 Update THAT ERCA continue to work with Conservation Ontario and the Conservation Ontario Timely Review and Approvals Task Force to develop Templates for CA/Municipal MOUs/Service Agreements and other tools for application by conservation authorities; and further, THAT ERCA work with municipalities to develop local MOUs/Technical Service Agreements based on templates developed through Conservation Ontario; and further, THAT ERCA continue consultation and development of the Place for Life Policies within the context of the More Homes, More Choices Act, 2019; and further, THAT Administration report to the Executive Committee and the Board of Directors on its actions related to these commitments. (d) BD 14/19 Peche Island Aquatic Habitat Project 89-93 THAT administration enter into an agreement with the City of Windsor to build the Peche Island Aquatic Habitat project as described in BD 14/19. ERCA BoD 4 of 219 (e) BD15/19 Demonstration Farm Update 94-98 THAT ERCA continue to seek out new partnerships, undertake new applied science initiatives and transfer knowledge about these projects to the farming community. (f) BD16/19 2018 Risk Management Services Annual Progress Report 99-115 THAT Report BD16/19 be received for information (g) BD 17/19 John R. Park Homestead Strategic Plan 116-148 THAT the John R. Park Homestead Conservation Area Strategic Plan: 2019-2021, endorsed by the John R. Park Homestead Advisory Board, be approved; and further THAT the Strategic Plan be included in ERCA’s Community Museums Operating Grant of Ontario grant application. (h) BD 18/19 Lake Levels, Flooding, and Flood Risk Assessments 149-160 THAT Report BD18/19 be received for Members’ information; and further, THAT Administration explore opportunities to complete Watershed- Based Flood Risk Assessments, as a first step towards updating Flood/Hazard Land Mapping, in collaboration with municipal partners. (i) BD 19/19 Modification of Fee Schedule 161-162 THAT the current permit fee schedule be modified to clarify charges for breakwall maintenance, repair and new construction as described in Report BD19/19, and further THAT the modified fee schedule be posted and distributed to consultants and contractors. 11. Environmental Registry Reports for Comment ERCA BoD 5 of 219 12. Reports for Information (a) BD 20/19 Watershed Management Services Activities Report for 163-167 April and May 2019. THAT the review of Regulations and Planning Applications, as presented in Report BD20/19 be received for Members’ information. (b) BD21/18 Statement of Operating Activities for the 4 months 168-175 ended April 30, 2019 THAT BD21/19, Statement of Operating Activities for the 4 months ended April 30, 2019 be received for Member’s information. (c) Correspondence i. Ministry of Forestry and Natural Resources, Notification of 2019-20 176 Transfer Payment Funding – Section 39Eligible Natural Hazard Management Grant April 12, 2019 ii. Ministry of Forestry and Natural Resources, Summer Employment 177 Opportunities – Youth Employment, April 12, 2019 13. Committee of the Whole (a) Confidential Property Related Matters 14. New Business (a) Board Resources: i. Ontario Ministry of the Environment, Conservation and Parks: Taking Care 178-205 of Your Drinking Water: A Guide for Members of Municipal Councils ii. Western Lake Erie Harmful Algal Bloom Early Season Projection: 65 206 June 2019, Projection 06 iii. J. H. Hartig, C. Sanders, R. J. H. Wyma, J. C. Boase & E. F. Roseman (2018) 207-219 Habitat rehabilitation in the Detroit River Area of Concern, Aquatic Ecosystem Health & Management, 21:4, 458-469, DOI: 10.1080/14634988.2018.1536437 ERCA BoD 6 of 219 15 Other Business (a) The next meeting of the ERCA Board of Directors will be held on Thursday, September 12, 2019 starting at 6:00PM in Council Chambers, Essex County Civic Centre, 360 Fairview Avenue West, Essex, ON. 16. Adjournment Richard J.H. Wyma CSLA General Manager/Secretary-Treasurer UPCOMING EVENTS June 22, 2019 Citizen Science Tree Survey Florence Avenue and Wyandotte St. E in Windsor June 23, 2019 Hunt Draw: Hillman Marsh and Cedar Creek Hillman March Conservation Area July 18, 2019 31st Annual Essex Region Conservation Golf Tournament Point West Golf Club July 27 & 28, 2019 Explore the Shore John R. Park Homestead and Holiday Beach Conservation Area August 11, 2019 Lost Arts Festival John R. Park Homestead August 18, 2019 Hunt Draw: Holiday Beach Conservation Area Harrow/Colchester S. Recreation Complex, 243 McAffee, Harrow, ON September 12, 2010 Board of Directors Meeting Essex Civic Centre September 14, 2019 Festival of Hawks Day 1, Holiday Beach Conservation Area September 15, 2019 Festival of Hawks Day 2, Holiday Beach Conservation Area September 21, 2019 Festival of Hawks Day 3 Holiday Beach Conservation Area September 22, 2019 Festival of Hawks Day 4 Holiday Beach Conservation Area ERCA BoD 7 of 219 September 28, 2019 Essex Region Conservation Bike Tour Mettawa Park, Kingsville October 10, 2019 Board of Directors Meeting (*At the Call of the Chair) Essex Civic Centre October 20, 2019 Harvest & Horses John R. Park Homestead October 25, 2010 John R. Park After Dark – Tragic Tales & Pioneer Perils John R. Park Homestead November 7, 2019 Board of Directors Meeting Essex Civic Centre November 16, 2019 Super Santa 5K Run/Walk Amherstburg November 23, 2019 Deck the Holidays Workshop John R. Park Homestead December 8, 2019 Christmas in the Country John R. Park Homestead December 10, 2019 Candelight Christmas John R. Park Homestead December 12, 2019 Board of Directors Meeting Essex Civic Centre ERCA BoD 8 of 219 MINUTES Minutes for the Board of Directors Meeting held Thursday, April 11, 2019, at 6:00 p.m. in Council Chambers, Essex County Civic Centre, 360 Fairview Avenue West, Essex, ON. Members Marolyn Morrison Larry Patterson Kieran McKenzie Morley Bowman Tracey Bailey Ed Sleiman Present: Chris Vander Doelen Len Janisse Dayne Malloch Laura Lucier Mark Carrick John Jacobs Sue Desjarlais Larry Verbeke Absent: None Regrets: Irek Ksumierczyk (Chair) Tania Jobin (Vice-Chair) Joe Bachetti Chris Holt Peter Courtney Staff: Richard Wyma, General Manager/Secretary-Treasurer Nicole Kupnicki, Corporate Services: Executive Assistant Tim Byrne, Director, Watershed Management Services Shelley McMullen, Director, Finance & Corporate Services Kevin Money, Director, Conservation Services Danielle Stuebing, Director, Community Outreach Services Claire Sanders, Climate Change Specialist Guests: Assorted Media Patricia Morand Jennifer Poisson Joe Poisson Kendra Summerfield Chad Summerfield Chris Gosselin, KWP Design Shane Wilson Jeff Wirch ERCA BoD 9 of 219 1. Acting Chair for April 11, 2019 Board of Directors Meeting Due to unexpected circumstances, both the Chair and Vice-Chair will be unavailable to attend the April 11 Board Meeting. In keeping with the 2018 Administrative By-Laws: 4.16.1 Absence of Chair and Vice-Chair(s) In the event of the absence of the Chair and Vice-Chair from any meeting, the Members shall appoint an Acting Chair who, for the purposes of that meeting has all the powers and shall perform all the duties of the Chair.