R Clarke - Planning Ltd R Clarke - BA Hon’s Town and Country Planning Kewferry Farm Rickmansworth Road Northwood Middx. HA6 2RF Telephone 01923 449355 Mobile 077996 20153 E-mail [email protected] Runnymede Borough Council Planning Department Civic Offices Station Road Addlestone Surrey KT15 2AH Date: 22 January 2020 Dear Sir / Madam, Planning Portal Number PP-08400499 Application for full planning permission. The installation of 26 Vehicle Access Control Barriers, with free standing intercoms, plus hardsurfacing to secure pedestrian / wheel chairs access to the side of the VACB. Installation of moveable bollards in locations 8 and 9. All works on the Wentworth Estate, Virginia Water. I have pleasure in submitting a full application for 26 Vehicle Access Control Barriers (VACB) and associated free standing Intercoms with Key Pads (IKP). The form of the application has been discussed with Christine Kelso (Development Manager) and it has been agreed that the 26 locations, should be covered under one application with 26 separate red edges. The 26 red edges have a total area of 0.62 hectares as such the planning fee is £3,234 The application comprises a master plan showing the 26 locations. For each location there is a 1:500 scale site plan showing the red edge area and a 1:100 scale plan detailing the VACB and IKP. The application is being submitted by the Wentworth Estate Roads Committee (WERC) who own and manage the private estate roads on the Wentworth Estate. Prior to submitting the current application a detailed consultation exercise was undertaken which involved 640 properties who pay a “road rate” to the WERC (those on the affected private roads) along with a general canvas of the remainder of the estate. There was a 52% response rate of which 89% were in full favour. R Clarke Planning Ltd – Company number 08044662 R Clarke - Planning Ltd At appendix 1 to this letter is a document produced by the WERC which sets out the background to the proposal. Set out below is a list of the locations VACB number Location 1 West Drive (East of The Island) Internal 2 West Drive Junction with Portnall Rise Internal 3 Portnall Road junction with Wentworth Drive Internal 4 Pinewood Road junction with Wentworth Drive Internal 5 Waverley Drive junction with Spring Woods Internal 6 Abbots Drive junction with Wellington Avenue External 7 Monks Road junction with Friars Road internal 8 Wentworth Drive junction with Wellinghton Avenue Internal 9 Wentworth Drive south of Pinewood Road Internal 10 Portnall Rise junction with Portnall Road internal 11 Woodlands Road West junction with Christchurch Rd External 12 Woodlands Road East junction with Christchurch Rd External 13 Gorse Hill Road junction with and Gorse Hill lane External 14 Gorse Hill Lane junction with Christchurch Road External 15 Abbey Road junction with Station Approach External 16 Friars Road junction with Christchurch Road External 17 Virginia Drive junction with Christchurch Rd External 18 Spring Woods junction with Christchurch Rd External 19 Lake Road junction with Wellington Avenue External 20 Wentworth Drive junction with Wellington Avenue External 21 East Drive junction with Wellington Avenue External 22 Pinewood Road junction with Christchurch Road External 23 Wentworth Drive junction with London Road External 24 Portnall Drive junction with London Road External 25 Meadow Road junction with London Road External 26 West Drive junction with London Road External VACB 6, 11 – 19 and 21-22 and 24 – 26 all replace existing barriers. R Clarke Planning Ltd – Company number 08044662 R Clarke - Planning Ltd The Proposal. The VACB comprise an automated single arm barrier that pivots from a motor housing on one side. The barrier is 1m high white with red markings. The top of the arm has an LED strip which is illuminated when the arm is in the down position. Except for VACB and locations 20 and 23 which will be permanently raised all of the VACB have free standing associated intercom key pads (IKP) either side of the barrier. The design of the barriers in terms of the red marking and the LED strip is required to accord with current health and safety guidelines. The housing, to both the VACB and the IKP is painted black. The image below shows a typical barrier. Pedestrian access around barrier pedestrian access around barrier At locations 8 and 9 the intercom has a raised height for ease of use by commercial vehicles requiring access to the Wentworth Club, Club House. R Clarke Planning Ltd – Company number 08044662 R Clarke - Planning Ltd The system is proposed to operate as follows: The external barriers (shown on the master plan) numbers 11, 12, 16 – 19 and 21-22 and 24 – 26 all replace existing barriers and are intended to operate automatically on entry and exist without control fob or code 7:30am to 5:30pm Monday – Friday and on Saturdays 7:30 to 12:00 noon. (this will mean the barriers will raise automatically once a vehicle approaches on entry and exit. The rest of the time including bank holidays they will be controlled. When controlled they will be opened by a 4 digit code, resident key fob (pressed when approaching) or using a video intercom (operated 24 hours a day). The key pad / intercom are located on the right hand side of the carriage way either side of the barriers allowing a driver to use the intercom whilst still in the vehicle. Barrier 6 (Abbots Drive junction with Wellington Avenue) which replaces an exiting barrier will open automatically at all times for cars entering from Wellington Avenue, however it will be controlled at all times for vehicles exiting Abbotts Drive. Barriers 13 and 14 (which replace existing barriers) will open automatically 24 hours a day as they give access to adopted roads being Trotsworth Avenue and Morella Close (adopted roads that lead off private Estate roads). Barrier 15 - Abbey Road junction with Station Approach will operate on entry the same as barriers 11, 12, 16 – 19 and 21-22 and 24 – 26. However on exit it will be controlled at all times. Along Wentworth Drive barriers at each end numbers 23 and 20 will be up at all times, as this is the main route giving access to the Wentworth Club. The barriers visually indicate entry into the private estate. Barriers 1 and 26 (located on West Drive) will have a button for use by pedestrians, that can be pressed to allow the VACB to raise. The button will operate at all times. This button has been included in view of the fact that West Drive has a Public Footpath running along it. There will also be pedestrian and wheelchair access around the side of the barriers. R Clarke Planning Ltd – Company number 08044662 R Clarke - Planning Ltd The red internal barriers (shown on the master plans) 1, 2, 5 and 10 will be down when the external barriers are on automatic control. Access will be by key fob or by using the intercom. Planning Policy. Set out below is a list of the VACB with details of whether they are in the Green Belt or Developed Area. None of the VACB are within a conservation Area. VACB number Location 1 West Drive (East of The Island) Internal Green Belt 2 West Drive junction with Portnall Rise Internal Green Belt 3 Portnall Road junction with Wentworth Drive Internal Green Belt 4 Pinewood Road junction with Wentworth Drive Internal Green Belt 5 Waverley Drive junction with Spring Woods Internal Green Belt 6 Abbots Drive junction with Wellington Avenue External Developed Area 7 Monks Road junction with Friars Road internal Developed Area 8 Wentworth Drive junction with Wellinghton Avenue Internal Green Belt 9 Wentworth Drive south of Pinewood Road Internal Green Belt 10 Portnall Rise junction with Portnall Road internal Green Belt 11 Woodlands Road West junction with Christchurch Rd External Developed Area 12 Woodlands Road East junction with Christchurch Rd External Developed Area 13 Gorse Hill Road junction with and Gorse Hill lane External Developed Area 14 Gorse Hill Lane junction with Christchurch Road External Developed Area 15 Abbey Road junction with Station Approach External Developed Area 16 Friars Road junction with Christchurch Road External Developed Area 17 Virginia Drive junction with Christchurch Rd External Developed Area 18 Spring Woods junction with Christchurch Rd External Green Belt 19 Lake Road junction with Wellington Avenue External Green Belt 20 Wentworth Drive junction with Wellington Avenue External Green Belt 21 East Drive junction with Wellington Avenue External Green Belt 22 Pinewood Road junction with Christchurch Road External Green Belt 23 Wentworth Drive junction with London Road External Green Belt 24 Portnall Drive junction with London Road External Green Belt 25 Meadow Road junction with London Road External Green Belt 26 West Drive junction with London Road External Green Belt R Clarke Planning Ltd – Company number 08044662 R Clarke - Planning Ltd Most Relevant Local & National Planning Policies Set out below is a list of the key planning guidance and policies relevant to considerations on the site. Runnymede Borough Local Plan Second Alteration 2001 The following Local Plan policies are considered most relevant to the application: POLICY GB1 Development within the Green Belt – this states that there will be a strong presumption against development that would conflict with the purposes of the green belt or adversely affect its open character. POLICY HO9 New Housing Development – this states that sensitively designed proposals are required, that:- (a) Do not damage the character and amenity of established residential areas (b) Allow for retention