Post Administrative Manual 2017-2018 This book is compiled for ALL POST OFFICERS to use. We suggest the post make a copy to be taken apart and distributed to the appropriate Post Chairmen, while the original is kept where everyone may have access to it. Replacement cost of this book is $10.00 1 Table of Contents 2017-2018 Timeline………………………………………………………………………….…3-4 Paperwork Timeline………………………………………………………………………...…5-6 Membership Goal Dates………………………………………………………………………....7 Membership Renewal Schedule…………………………………………………………………8 July Paperwork……………………………………………………………………………….9-18 Post Protection/ Security………………………………………………………..………..11 Public Relations………………………………………………………………………….12 Internet Connection……………………………………………………………………....13 Relationship with National Organization………………………………………………...14 Veteran Information……………………………………………………………………...15 Insurance Benefits……………………………………………………………………16-17 The Dispatch……………………………………………………………………………..18 August Paperwork…………………………………………………………………………..19-32 Program Descriptions………………………………………………………………...21-27 Post Program Chairman Form.……………………………………………………….28-31 Halloween Coloring Books Order Form…………………………………………………32 September Paperwork………………………………………………………………………33-34 October Paperwork…………………………………………………………………………35-36 November Paperwork………………………………………………………………………37-42 Membership Card Verification…………………………………………………………..39 Homeless Outreach Award…………………………………………………………...40-41 Veteran Employment Awards……………………………………………………………42 December Paperwork……………………………………………………………………….43-50 Teacher of the Year………………………………………………………………………45 JROTC Cadet of the Year………………………………………………………………..46 General Scholarship……………………………………………………………………...47 Eagle Scout of the Year………………………………………………………………….48 Medical School Scholarship……………………………………………………………..49 Nursing School Scholarship……………………………………………………………...50 January Paperwork…………………………………………………………………………51-52 February Paperwork………………………………………………………………………..53-54 March Paperwork…………………………………………………………………………...55-71 Law Enforcement of the Year………………………………………………………..57-59 Firefighter of the Year………………………………………………………………..60-62 End of Year Deadlines………………………………………………………………..63-64 End of Year Awards………………………………………………………………….65-71 April Paperwork…………………………………………………………………………….72-74 Post Elections…………………………………………………………………………….74 May Paperwork……………………………………………………………………………..75-76 Miscellaneous Forms………………………………………………………………………..77-79 Florida Sales Order Form………………………………………………………………...77 Requesting Medals & Awards………………………………………………………..78-79 2 2017-2018 TIMELINE ITEM/ EVENT DATE Baseball State Tournament - 2017 7/26/2017 – 7/30/2017 Youth Law Cadet Academy - 2017 Session 7/9/2017 – 7/14/2017 Post Program Chairman Form (Page 28-31) DUE 8/1/2017 99th Annual National Convention – Reno, Nevada 8/18/2017 – 8/24/2017 Membership Goal – 50% 9/6/2017 Florida Legion College 9/7/2017 - 9/9/2017 Program Manuals Mailed out to Chairmen 10/1/2017 Start sending in Post Service Officer Registration Forms for Fall Conference 10/1/2017 (found on www.floridalegion.org/news-events/fall-conference/class-materials/) Membership Goal – 55% 10/4/2017 Start Sending in Boys State Registration Fee - $450.00/ boy (Deadline 1/15/2018) 10/8/2017 Halloween Coloring Book Order Forms DUE 10/18/2018 Membership Goal – 65% 11/1/2017 2017 Fall Conference at Renaissance SeaWorld Orlando 11/2/2017 - 11/5/2017 Reservations: 407-351-5555 American Education Week 11/12/2017 - 11/18/2017 National Family Week 11/19/2017 - 11/25/2017 Membership Goal – 75% 12/6/2017 Homeless Veterans Outreach Award Nominations DUE 12/14/2017 Employment Award Nominations DUE 12/19/2017 Membership Goal – 80% 1/3/2018 Baseball Team Registration Opens 1/1/2018 Shooting Sports Targets Ordered Online (Legion.org) 1/15/2018 ALR Summit 2018 1/19/18 - 1/21/18 POST Level Oratorical Contest Completed by 1/21/2018 Boy's State Delegate Fee - $450/ boy DEADLINE 1/15/2018 Boys State Registration Packets Mailed Out 1/19/2018 Americanism Month 2/1/2018 – 2/28/2018 Four Chaplain Memorial Services (conduct Post memorial services on or around this date) 7/3/2018 Boys Scout Cracker Trail 2018 Feb - TBD Membership Goal – 85% 2/7/2018 DISTRICT Level Oratorical Contest Completed by 2/11/2018 AREA Level Oratorical Contest Completed by 2/25/2018 ALR State Rally Mar - TBD JROTC Cadet of the Year Scholarship Applications DUE 3/1/2018 3 General Scholarship Applications DUE 3/1/2018 Eagle Scout of the Year Applications DUE 3/1/2018 End of Year Mailing to Posts/ ALR Chapters/ SAL Squadrons 3/2/2018 Membership Goal – 90% 3/7/2018 DEPARTMENT State Oratorical Contest 3/10/2018 Baseball Rulebook Change Requests Due 3/15/2018 Boys State Online Delegate/ Alternate Registration Closes 3/21/2018 Membership Goal – National District Race to the Top 100% +1 3/31/2018 Baseball – Establishment of Player Legal Domicile 3/31/2018 Children & Youth Month 4/1/2018 – 4/30/2018 Baseball Rulebooks Mailed out 4/1/2017 Medical / Nursing School Scholarship Applications DUE 4/1/2018 Membership Goal – 95% 4/4/2018 NATIONAL Oratorical Contest 4/13/2018 - 4/15/2018 Teacher of the Year Nominations DUE 4/15/2018 Baseball – File recruiting zone map with Department 4/15/2018 Law Enforcement & Firefighter of the Year Nominations DUE 4/25/2018 Membership Goal – 100% 5/2/2018 National Consolidated Post Reports & Department Addendums DUE 5/5/2018 End of Year Award Nominations DUE: Wilson Timmons Best All Around Post Award, Most Outstanding Post Adjutant, Legionnaire of the Year, Post Service Officer “Tracy Taylor” Award, Best Post Americanism Program, Best Post Blood Donor Program, Best Boy Scout Program Chartering Post, Best Boy Scout Program Non-Chartering Post, Best Post Children & 5/15/2018 Youth Program, Best Post Children & Youth Chairman, Don Halliday Memorial Plaque, Best Post Religious Emphasis Program, Best Post Four Chaplain Memorial Service, Best Post ROTC Program, Best Post School Medals Program, Most outstanding Post Sergeant- At-Arms, Most outstanding District Sergeant-At-Arms Amendments & Resolutions DUE 5/19/2018 Baseball – Insurance Payment DUE 5/22/2018 Baseball – Team applications, Insurance, & registration DUE 5/23/2018 Baseball – Team Rosters DUE 6/1/2018 Youth Law Cadet Academy Fee - $350 each DUE 6/1/2018 Florida Boys State 75th Session Jun - TBD History Books DUE 6/4/2018 Membership Goal – 100% +1 6/6/2018 2018 Department Convention at Marriott World Center 06/27 - 07/1 Reservations: 407.239.4200 2018 Youth Law Cadet Academy Session Jul - TBD Baseball State Tournament 7/26/2018 - 7/29/2018 4 PAPERWORK TIMELINE JULY • End-of-Year Report Tally Sheet AUGUST • End-of-Year Report Tally Sheet • Halloween Coloring Book Order Form – Due to Dept. by October 18 SEPTEMBER • End-of-Year Report Tally Sheet • Post Program Chairman List – Due to Dept. by September 1 • 55% Membership Goal – September 6 OCTOBER • End-of-Year Report Tally Sheet • Boys State Registration Fees can be accepted October 1, 2017 – January 31, 2018 • 60% Membership Goal – October 4 • Halloween Coloring Book Forms Deadline – October 18 NOVEMBER • End-of-Year Report Tally Sheet • Membership Verification Reminder • 70% Membership Goal – November 1 • Dept. Fall Conference – November 2-5, 2017 o For more information go to: http://www.floridalegion.org/news-events/fall-conference/ • American Education Week – November 12 – 18 • National Family Week – November 19 – 25 DECEMBER • End-of-Year Report Tally Sheet • 80% Membership Goal – December 6 • Homeless Veterans Outreach Award – Due to Dept. December 14 JANUARY • End-of-Year Report Tally Sheet • 85% Membership Goal – January 4th • Boys State Registration Fee Deadline – January 31 5 FEBRUARY • End-of-Year Report Tally Sheet • 90% Membership Goal – February 7 MARCH • End-of-Year Report Tally Sheet • JROTC Cadet of the Year Scholarship – Due to Dept. by March 1 • General Scholarship – Due to Dept. by March 1 • Eagle Scout of the Year – Due to Dept. by March 1 • 95% Membership Goal – March 7 • State Oratorical Contest – March 10 • Post Elections reminder – not elected before March 30 nor later than June 17 APRIL • End-of-Year Report Tally Sheet • Medical School Scholarship – Due to Dept. by April 1 • Nursing School Scholarship – Due to Dept. by April 1 • 100% Membership Goal – April 4 • Teacher of the Year – Due to Dept. by April 15 • Law Enforcement Officer of the Year– Due to Dept. by April 25 • Firefighter of the Year – Due to Dept. by April 25 MAY - JUNE • End-of-Year Report Tally Sheet • National CPR & Department CPR – Due to Dept. by May 5 • End of Year Award Nominations – Due to Dept. by May 5 • 100%+1 Membership Goal – May 2 • End of Year Deadline Dates Reminder • Historian Books/ Narratives – Due to Dept. by June 4 • 105% Membership Goal – June 6 • Department Convention – June 27 – July 1, 2018 6 MEMBERSHIP GOAL DATES Department of Florida Post and District Membership Goal Dates 2017 – 2018 Target Date September 6, 2017 Early Bird Kickoff 55% October 4, 2017 60% November 1, 2017 Fall Conference 70%* December 6, 2017 Pearl Harbor Day 80%* January 3, 2018 New Year 85%* February 7, 2018 Presidents’ Day 90%* March 7, 2018 Legion Birthday 95%* Nat’l District Commander’ 100% and March 31, 2018 Race to the Top above April 4, 2018 Children & Youth 100%* May 2, 2018 Armed Forces Day 100%+1* June 6, 2018 105%* *Current Goal Dates with Awards 7 MEMBERSHIP RENEWAL SCHEDULE American Legion MEMBERSHIP 2018 Renewal Schedule CUTOFF DATES RENEWAL DATES May 10, 2017 July 3, 2017 September 13, 2017 October 10, 2017 October 12, 2017 November 17, 2017 December 13, 2017 January 5, 2018 February 14, 2018