TOWN BOARD MEETING Town Board Chamber 3 S. Timber Ridge Parkway, Severance, CO 80550 AGENDA REGULAR MEETING 2019-08 May 7, 2019 6:00 p.m. 5:30 p.m. Light supper for the Board 1 CALL TO ORDER 1. Roll Call 2. Pledge of Allegiance 3. Public Comment: The purpose of the Public Comment is for members of the public to speak to the Town Board on any subject not scheduled on the Agenda. To accomplish scheduled agenda items, comments should be limited to a three- minute time-period. The Town Board shall make no decision or action on comments, except to schedule the matter for decision later. Those addressing the Town Board are requested to state their name and address. 4. Agenda Review: Town Administrator 5. Consent Calendar The Consent Calendar is intended to allow the Town Board to spend its time and energy on the important items on a lengthy agenda. Administration recommends approval of the Consent Calendar. Anyone may request an item on this calendar to be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Pulled Consent Items. Items remaining on the Consent Calendar will be approved by Town Board with one vote. The Consent Calendar consists of: Ordinances that are routine; Resolutions that are routine; Items of no perceived controversy; Routine administrative actions. 1. Minutes April 2, 2019 6. Approval of Agenda 2 REGULAR MEETING 1. RLE Site Plan (pg. 3) • Action 2. Joint Housing Authority with the Town of Windsor (pg. 7) • Action 1 3. Conduit for Major Arterial Roads (pg. 59) • Action 3 STAFF REPORTS Board approval may be sought for administrative actions in association with staff reports. • Town Administrator • Town Attorney • Town Planner • Town Engineer • Mayor 4 ADJOURN 2 TOWN BOARD MEETING Town Board Chamber 3 S. Timber Ridge Parkway, Severance, CO 80550 MINUTES REGULAR MEETING 2019-06 April 2, 2019 6:00 p.m. Present: Mayor: Don McLeod Trustees: Bruce Florquist Dennis “Zeke” Kane Frank Baszler Michelle Duda Tad Stout Absent: Don McLeod Staff: Nicholas Wharton, Town Administrator Michael Jenner, Town Clerk Mitchell Nelson, Town Planner Matt Gould, Town Attorney Chris Messersmith, Town Engineer Audience: Ann Kling, Kendra Adams, Brad Irion, Gerry and Peggy Makey, Kathy Steerman, Chris Freeman, Dan Meyers, Patty Varra, Tom and Judy Bullard. 1 CALL TO ORDER 1. Roll Call 2. Pledge of Allegiance 3. Public Comment: -Ann Kling and Kendra Adams presented a declaration to declare the week of April 8th as National Library week. 3 -Stephen Gagliardi asked the board to consider changing the municipal code to allow State legal fireworks to ease the workload on the new police department. The Board will bring this back for action at a later time. The purpose of the Public Comment is for members of the public to speak to the Town Board on any subject not scheduled on the Agenda. To accomplish scheduled agenda items, comments should be limited to a three-minute time- period. The Town Board shall make no decision or action on comments, except to schedule the matter for decision later. Those addressing the Town Board are requested to state their name and address. 4. Agenda Review: Town Administrator - The Proclamation to make April 8th National Library Week item number one 5. Consent Calendar The Consent Calendar is intended to allow the Town Board to spend its time and energy on the important items on a lengthy agenda. Administration recommends approval of the Consent Calendar. Anyone may request an item on this calendar to be "pulled" off the Consent Calendar and considered separately. Agenda items pulled from the Consent Calendar will be considered separately under Pulled Consent Items. Items remaining on the Consent Calendar will be approved by Town Board with one vote. The Consent Calendar consists of: Ordinances that are routine; Resolutions that are routine; Items of no perceived controversy; Routine administrative actions. • Minutes March 5, 2019 MOTION WAS MADE BY TRUSTEE FLORQUIST second by Trustee Kane to approve the consent calendar. All Board members present voting YES, MOTION PASSED 6. Approval of Agenda MOTION WAS MADE BY TRUSTEE BASZLER second by Trustee Florquist to approve the agenda with adding the Library Week as item number one. All Board members present voting YES, MOTION PASSED 2 REGULAR MEETING 4 1. Proclamation for National Library Week - Ann Kling reiterated that April 8th was Library Week • Action MOTION WAS MADE BY TRUSTEE FLORQUIST second by Trustee Baszler to declare the week of April 8th national library week. All Board members present voting YES, MOTION PASSED 2. Severance South Final Plat - Kris Picket presented on behalf of the developer for Severance South. They will be developing the north east tract first as well as doing public improvements in order to gain traction on the project. As this project has already gone through the process there were very few questions. • Action MOTION WAS MADE BY TRUSTEE STOUT second by Trustee Kane to approve Severance South Final Plat with administrative recommendations. All Board members present voting YES, MOTION PASSED 3. Extraction Oil and Gas Site Plan. - Troy Owens from Extraction Oil and Gas explained the site plan for their proposed well on the Tailholt project. They will be taking all possible steps to reduce noise, traffic and emissions from the site and have agreed to permanently monitor the site for fumes. - Town Planner Mitch Nelson stated that Extraction has been working with the Town as well as the neighbors of the site and all issues have been addressed. • Action MOTION WAS MADE BY TRUSTEE STOUT second by Trustee Kane to approve the Extraction Oil and Gas Site Plan with Staff recommendations. All Board Members present voting YES, MOTION PASSED Recess Called from 7:13-7:18 3 STAFF REPORTS Board approval may be sought for administrative actions in association with staff reports. 5 • Town Administrator • Town Attorney • Town Planner • Town Engineer • Mayor 4 ADJOURN – 7:37 PM TOWN OF SEVERANCE _________________________ Donald M. McLeod, Mayor ATTEST: ___________________ Michael Jenner, Town Clerk 6 AGENDA ITEM SUMMARY AGENDA ITEM SUBMITTED BY PRESENTED BY RLE Site Plan Mitchell Nelson Mitchell Nelson ACTION REQUESTED Administration asks that the Board of Trustees review and take action on Concept Plan the proposed RLE Site Plan. Preliminary/Final Plat • Actions that may be taken: Resolution/Ordinance 1. Approve the proposed site plan Agreement 2. Approve the proposed site plan with discussed changes. Report 3. Take no action ✓ Action Requested BRIEF SUMMARY The Site Plan for RLE Technologies is a single tenant commercial/industrial building. The proposed building is 15,226 SF and is oriented generally SW to NE in the center of Tract 2 Saddler Ridge Subdivision Lot 2. The site proposes two accesses off of Saddler Blvd. PUBLIC SUPPORT/CONCERN None at this time. ANALYSIS AND RECOMMENDATION Administration recommends that the Board of Trustees approve the proposed site plan with staff conditions. MATERIALS SUBMITTED The following materials were included in the Planning Commission Packet; • Staff Reports • Proposed Site/Construction Plans • Proposed Elevations • Traffic Study • Vicinity Map • Referral 7 Town of Severance Original Report: April 1, 2019 3 South Timber Ridge Parkway Amended: P.O. Box 339 Severance, CO 80546 970.686.1218 STAFF REPORT Project Name: RLE Technologies Project Type: Site Plan Location: Northeast corner of HWY14 and HWY257/CR17 in the Saddler Ridge Subdivision THE FOLLOWING RECEIVED OR WERE MAILED THIS REPORT: Town of Severance Project Planner Engineer Town Manager Town Attorney Other Referral Agencies Windsor-Severance Fire District Unites States Postal Service TDS Telecom Weld RE 4 School District XCEL PVREA Century Link Windsor Planning Department CDOT Safe Built RESPONSES FROM TOWN OF SEVERANCE DEVELOPMENT REFERRAL AGENCIES ARE ATTACHED TO THIS REPORT NO RESPONSE indicates an agency has not sent any comments to the project planner before the writing of this summary. If you have any questions concerning comments on your project or the development review process, please feel free to contact Mitch Nelson - Town Planner at 970.686.1218. It has been approximately Four (4) week(s) since your submittal. As promised, the Town of Severance is providing comments to you at this time to advance the development review process. The following “Outstanding Issues” section is provided to assist the applicant in identifying what are the significant, outstanding issues, which must be addressed before the project can be approved or prepared for public hearings. This is followed by a lis t of “Next Steps” section, which describes the approaching steps in the review and approval process. Comments regarding specific revisions to any plan(s), plat(s) or construction drawings are not contained in “Outstanding Issu es” and “Next Steps” sections. You will find those comments on the following pages or in attached reports. Please, read this entire RLE Technology– Site Plan 5.7.19 1 8 report and address each comment. If you have any questions or concerns regarding any comment, contact the Town Planner or the individual agency. NEXT STEPS 1. Planning Commission scheduled for April 17th, 2019 2. Town Board scheduled for April 23rd, 2019 OUTSTANDING ISSUES 1. Outstanding issues for this proposal will be based on material found in this staff report and discussed at the Planning Commission meeting. PROJECT NOTIFICATION Notice of the Planning Commission public hearing was mailed to all property owners within 500 feet of this proposed project. A sign notifying the public that the property was under review for development was posted a minimum of 15 days ahead of the Planning Commission hearing. The public hearing was also posted in the newspaper of record a minimum of 15 days ahead of the Planning Commission hearing PROJECT DESCRIPTION The Site Plan for RLE Technologies is a single tenant commercial/industrial building.