CITY OF OREM CITY COUNCIL MEETING 56 North State Street, Orem, Utah September 11, 2018 This meeting may be held electronically to allow a Councilmember to participate. 4:30 P.M. WORK SESSION - CITY COUNCIL CONFERENCE ROOM PRESENTATION - North Pointe Solid Waste Special Service District (30 min) Presenter: Brenn Bybee and Rodger Harper DISCUSSION - SCERA Shell Study (15 min) Presenter: Steven Downs 5:00 P.M. STUDY SESSION - CITY COUNCIL CONFERENCE ROOM 1. PREVIEW UPCOMING AGENDA ITEMS Staff will present to the City Council a preview of upcoming agenda items. 2. AGENDA REVIEW The City Council will review the items on the agenda. 3. CITY COUNCIL - NEW BUSINESS This is an opportunity for members of the City Council to raise issues of information or concern. 6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS 4. CALL TO ORDER 5. INVOCATION/INSPIRATIONAL THOUGHT: BY INVITATION 6. PLEDGE OF ALLEGIANCE: BY INVITATION 7. PATRIOT DAY OBSERVANCE 7.1. PATRIOT DAY 2018 - In remembrance of 9/11 To honor those whose lives were lost or changed forever in the attacks on September 11, 2001, we will observe a moment of silence. Please stand and join us. 1 8. APPROVAL OF MINUTES 8.1. MINUTES - August 14, 2018 City Council Meeting MINUTES - August 28, 2018 City Council Meeting For review and approval 2018-08-14.ccmin DRAFT.docx 2018-08-28.ccmin DRAFT.docx 9. MAYOR’S REPORT/ITEMS REFERRED BY COUNCIL 9.1. APPOINTMENTS TO BOARDS AND COMMISSIONS Beautification Advisory Commission - Elaine Parker Senior Advisory Commission - Ernst Hlawatschek Applications for vacancies on boards and commissions for review and appointment Elaine Parker_BAC.pdf Ernst Hlawatschek_SrAC.pdf 10. PERSONAL APPEARANCES – 15 MINUTES Time has been set aside for the public to express their ideas, concerns, and comments on items not scheduled as public hearings on the Agenda. Those wishing to speak are encouraged to show respect for those who serve the city. Comments should focus on issues concerning the city. Those wishing to speak should have signed in before the beginning of the meeting. (Please limit your comments to 3 minutes or less.) 11. SCHEDULED ITEMS 11.1. RESOLUTION - Authorizing the execution of an amended Interlocal Cooperative Agreement by and between the Board of Education, Alpine School District and the City of Orem providing for School Resource Officers in certain Alpine District Schools Staff recommends that the updated Interlocal Agreement - a revision of the Interlocal Agreement for SROs with Alpine School District adding one additional SRO to the Junior High Schools - be approved. Presenter:Chief Gary Giles RES--SRO Interlocal Agreement_September 2018.docx 12. COMMUNICATION ITEMS 12.1. MONTHLY FINANCIAL SUMMARY For Review Monthly Financial Summary - July 2018.pdf 13. CITY MANAGER INFORMATION ITEMS This is an opportunity for the City Manager to provide information to the City Council. These items are for information and do not require action by the City Council. 2 2 14. ADJOURN THE PUBLIC IS INVITED TO PARTICIPATE IN ALL CITY COUNCIL MEETINGS. If you need a special accommodation to participate in the City Council Meetings and Study Sessions, please call the City Recorder's Office at least 3 working days prior to the meeting. (Voice 801-229-7000) This agenda is also available on the City's webpage at orem.org 3 3 DRAFT 1 CITY OF OREM 2 CITY COUNCIL MEETING 3 56 North State Street Orem, Utah 4 August 14, 2018 5 6 3:00 P.M. WORK SESSION – CITY COUNCIL CONFERENCE ROOM 7 8 CONDUCTING Mayor Richard F. Brunst 9 10 ELECTED OFFICIALS Debby Lauret, Sam Lentz, Tom Macdonald, Mark 11 Seastrand, and Brent Sumner 12 13 APPOINTED STAFF Brenn Bybee, Assistant City Manager; Steven Downs, 14 Assistant City Manager; Greg Stephens, City Attorney; 15 Karl Hirst, Recreation Department Director; Richard 16 Manning, Administrative Services Director; Bill Bell, 17 Development Services Director; Scott Gurney, Fire 18 Department Director; Ned Jackson, Police Captain; 19 Charlene Crozier, Library Director; Jason Bench, Planning 20 Division Manager; Kirby Snideman, Long Range Planner; 21 D. Jacob Summers, City Prosecutor, Jonathan Ditto, 22 Assistant City Attorney; Kena Mathews, CDBG/CNS 23 Programming; and Jackie Lambert, Deputy City Recorder 24 25 EXCUSED Councilman David Spencer, City Manager Jamie Davidson 26 27 28 Note: Due to technical difficulties, the video was streamed without audio. Apologies for any 29 inconvenience this may cause. 30 31 INTRODUCTION – Parking Study Discussion 32 Mr. Snideman began by asking the City Council what they often heard from residents about their 33 areas of concern, with answers ranging from housing and other density concerns to parking and 34 traffic concerns. Along with consultants David Proffitt, Diego Carroll, and Reid Ewing from 35 Monument Engineers and the Metropolitan Research Center, Mr. Snideman discussed the 36 purpose of the parking study and next steps moving forward. 37 38 OREM PARKING STUDY 39 Introductions 40 o Little remaining undeveloped land 41 o Future growth through redevelopment 42 o In the past, major projects used PD Zone (parking was a negotiation) 43 o PD Zones no longer allowed in residential areas 44 o With the Districts, we need solid standards 45 o Protect existing development and neighborhoods when redevelopment occurs 46 o Partnered with the best in the industry: 4 City Council Minutes – August 14, 2018 (p.1) A complete video of the meeting can be found at www.orem.org/meetings DRAFT 1 . Reid Ewing – Metropolitan Research Center 2 . Diego Carroll – Monument Engineers 3 Study Methodology 4 o Accurate information about the “fit” between the amount of parking needed and 5 the amount of parking provided at different land use types will help set evidence- 6 based parking requirements for new development and avoid case by case 7 negotiation. 8 o Methodology Overview 9 . Identify Orem City Parking Requirements/Land Use categories to be 10 updated 11 . Develop/execute data collection plan (build on MRC experience, 12 including Station Park and East Village) 13 . Analyze data and make recommendations 14 Orem’s Current Parking Standards 15 o Parking requirements vary widely, even for same land use 16 o 60+ different codes – including 25 planned development zones – govern parking- 17 space provision in commercial, office, and high-density residential zones (chart) 18 Data Collection Methodology 19 o County people and vehicles entering/leaving all 10 sites 20 o Track parking stall occupancy over entire day 21 o Ask individuals mode and reason for trip (map) 22 o Count Day 23 . Approximately 40 planning students from U of U will conduct 24 . Counters 25 . Surveyors 26 o Example #1 – Parkway Lofts (student housing) 27 . 2 main entrances + 1 pedestrian entrance adjacent to FrontRunner station 28 . 4 students at site: 29 2 counters 30 2 surveyors 31 o Example #2 – University Crossing (commercial) 32 . 8 entrances 33 . 11 students 34 8 counters 35 3 surveyors 36 Conclusions 37 o The result of this study will provide empirical evidence of the “fit” between 38 parking supply and demand for key land uses in Orem. This information will 39 allow the city to set evidence-based parking requirements for new development 40 Next Steps 41 o Complete parking count and surveys (September/October 2018) 42 o Complete analysis and report to recommend parking standards for major land- 43 uses (multi-family focus) 44 o Work with City staff to recommend amendments to parking ordinance (parking 45 rates; shared parking) and enforcement strategies 46 o Present recommendations to the Planning Commission and City Council 47 (November/December 2018) 5 City Council Minutes – August 14, 2018 (p.2) A complete video of the meeting can be found at www.orem.org/meetings DRAFT 1 2 Mr. Snideman said this was a complicated problem, and they were doing the best work they 3 could for the area. The hope was to eliminate the need for case by case approach to determining 4 parking requirements, but to use the Parking Study as the guideline for set parking standards. 5 6 Mr. Proffitt said they would compare codes and data to cities along the Wasatch Front, as well as 7 national data from comparable projects. Mayor Brunst suggested that they study the area near the 8 Promenade Apartments on Geneva Road, as that was a point of friction and should be included. 9 10 Mr. Lentz asked about retroactively renegotiating parking for existing projects. Mr. Snideman 11 said they would not go back, but would set the standard going forward which would help save 12 the time of renegotiating every project. Mr. Bench assured the City Council that the plan would 13 be updated periodically to make sure that it was suiting the needs of the city. 14 15 Mr. Snideman added that this would be particularly useful because it was tailor-made to Orem 16 with Orem-specific data. In response to Mr. Seastrand’s question, Mr. Snideman said that this 17 may be a good tool for other communities of a similar size and density. 18 19 In response to Council questions regarding the inclusion of transit option in the Parking Study, 20 Mr. Carroll said the utilization of transportation options like the Bus Rapid Transit (BRT) and 21 FrontRunner would likely indicate a load reduction. Mr. Ewing added that they had looked at 22 developments next to transit stations around the country, and found that the parking demand was 23 about half the suburban average. 24 25 26 DISCUSSION – General Plan Update 27 Mr. Snideman said this discussion had two parts they would address, including housing in Utah. 28 He introduced Brynn Mortensen, Public Policy and Special Projects for Salt Lake Chamber, and 29 said she would be addressing the issues of housing and land use.