PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2016 DATED 08/22/16 Contract Negotiator Karen Ruch DUE DATE 09/21/16 [email protected] PAGE 1 Company Name Address City, State, Zip PTC Vendor # PEST CONTROL SERVICE Provide Pest Control Service on a bimonthly basis (once every two months) from November 1, 2016 through October 31, 2018 (24 months) with an option to renew for an additional two-year contract under the same terms and conditions if agreeable to both PTC and Vendor. Please see attached PTC Specifications titled “Contract for Pest Control Service,” dated August 2016. The PTC reserves the right to reject any or all bids. PTC may terminate any resulting contract upon a thirty (30) day written notice. Time for bid opening is 2:00 PM, local time. PTC will only provide the original bid document. Please make a copy for your records. All bids must be received and time-stamped in the Strategic Sourcing Department located at 700 S. Eisenhower Blvd., Middletown, PA, no later than the assigned bid opening time, or they will be refused and returned. Please note that use of U.S. Mail, FedEx, UPS, or other delivery method does not guarantee delivery to the Strategic Sourcing Department of the PA Turnpike Commission by the announced bid opening time. All bidders should allow sufficient delivery time to ensure timely receipt of their bids. Bid Response: All bid quotations must be returned in sealed envelope addressed exactly as shown on the attached “Quotation Delivery Instructions”. Failure to address envelope properly and include all essential information will be deemed sufficient reason for rejection of quotation. A Responsive Bid must include the following: 1. Complete Request for Quotation Document 2. Executed Signature Page 3. Executed Insurance Acknowledgment 4. Schedule of Prices 5. References Vendor Contact Information Respondent’s Name Title Fax # Phone # E-mail PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2016 DATED 08/22/16 Contract Negotiator Karen Ruch DUE DATE 09/21/16 [email protected] PAGE 2 ------------------------------------------------------------------------------------------------------------ Mandatory Pre-Bid Meeting will be held at the time and location indicated below. Those who wish to bid on this contract must attend the pre-bid meeting. September 7, 2016 at 1:00 PM (ET) Pennsylvania Turnpike Central Administration Building 700 S Eisenhower Blvd Middletown PA 17057 ------------------------------------------------------------------------------------------------------------ Key Events/Dates. Event Date Time Request for Quotation Release August 23, 2016 n/a Closing Date for Inquiries September 7, 2016 3:00 pm, ET Bid Opening September 21, 2016 2:00 PM, ET Estimated Award Date October 4, 2016 Bonding. Bid security in the form of bond or check is not required for this bid. Performance bond will not be required of successful bidder(s). Disregard Section I.C. BONDING of the attached conditions and instructions. All other terms apply. Insurance Requirements: Services shall not commence until the successful Contractor has obtained all of the insurance as listed on the attached “Insurance Requirements” specification and such insurance has been approved by the Commission. If Bidder has the required insurance coverage, please attach certificate(s) giving evidence of coverage to your bid proposal. References: All vendors must submit three (3) references with their proposal. Failure to provide this information shall be cause for rejection of proposal. Price Adjustments: • Item pricing shall not change during the first twenty-four (24) months after the effective date of this Contract. Price change requests may be submitted in writing forty-five (45) days prior to the expiration date of the Contract. All requests must be accompanied by appropriately documented market justification. Any price changes must be approved by the Commission in writing in order to be effective. • SPECIAL REQUEST PRICE ADJUSTMENTS prior to the 45 day contract expiration date must be made in writing addressed to the Buyer. This request must include vendor business case to support requested price adjustment. The Buyer may require additional support documentation as part of the evaluation process. PTC FORM #79-11B (Rev. 2/13) (Continuation of Proposal) Sales made to the Pennsylvania Turnpike Commission are exempt from the provisions of the fair trade law, the Pennsylvania Sales Tax, and certain Federal Excise Taxes. CASH DISCOUNT OFFERED: Bidder hereby agrees that in the event of an award if payment is made within______________( ) days after receipt of material he will offer the Pennsylvania Turnpike Commission a ___________% discount. (NOTE: Discount offered will not be used for the purpose of evaluating lowest bid received.) The Bidder agrees that the Commission may set off the amount of any state tax liability or other obligation of the Contractor or its subsidiaries to the Commonwealth of PA against any payments due the Contractor under any contract with the Commission. BID In compliance with the within proposal, and subject to all the conditions thereof, the undersigned offers and agrees, if this bid be accepted, to furnish any or all items upon which prices are quoted, at the price set opposite each item, delivered at the point(s) specified. This bid will remain firm for sixty (60) days. Executed at_______________________________________this___________________day of________________________ City, State Month, Year (IF A SOLE PROPRIETOR): ____________________________________________________ Name of Company (SEAL) Owner TYPE OR PRINT NAME HERE ____________________________________________________ (IF A PARTNERSHIP): ____________________________________________________ Name of Company (SEAL) Owner TYPE OR PRINT NAME HERE ____________________________________________________ (IF A CORPORATION): (See Instructions) ____________________________________________________ Name of Company Attest: ______________________________________ BY:_________________________________________________ _______________________________________________ ____________________________________________________ Title Title Type or Print Name Here ________________________________________________ Address_____________________________________________ ____________________________________________________ Telephone No.____________________________________________ Please check all that apply to your business: Minority Business Enterprise Small Business Enterprise Woman Business Enterprise Veteran Business Enterprise Service Disabled Veteran-Owned Business Enterprise INSURANCE ACKNOWLEDGMENT The Pennsylvania Turnpike Commission Company Name Address City, State, Zip PTC Vendor # This is to confirm that we accept the insurance requirements as stated in the attachment to this request for quotation. Prices in this bid proposal include any and all costs to obtain insurance coverage as specified. One copy of this ACKNOWLEDGMENT must be signed by the Bidder and firmly affixed to proposal prior to delivery to the Commission. _____________________________________________ (Bidder's Signature) _____________________________________________ (Title) _____________________ (Date) PA Turnpike Commission Strategic Sourcing & Asset Management Department Insurance Requirements A. General Insurance Requirements 1. Services shall not commence until the Contractor has obtained, at their own expense, all of the insurance as required hereunder and such insurance has been approved by the Commission; nor shall the Contractor allow any Subcontractor to commence work on any Commission projects until all insurance required of the Subcontractor has been so obtained and approved by the Contractor. Approval of insurance required of the Contractor will be granted only after submission to the Commission, original certificates of insurance signed by the representatives of the insurers or, at the Commission’s request, certified copies of the required insurance policies. 2. All insurance required herein Insurance shall be written on an “occurrence” basis and not a “claims-made” basis. 3. The Commission, its commissioners, agents, servants, employees and representatives shall be named as additional insured on the Contractor’s liability (General Liability, Automobile Liability and Umbrella Liability insurance) insurance program with respect to the liability arising out of the Contractor’s work (including products and completed operations as well as ongoing operations) and the certificate of insurance, or the certified policy, if required, must also state this. This coverage should be provided, along with evidence of such coverage, for a period of two years after completion of the project. 4. All insurance policies required hereunder shall be endorsed to provide that the policy is not subject to cancellation, non- renewal, or material reduction in coverage until thirty (30) days prior written notice has been given to the Owner. 5. Insurance provided to the Commission as specified herein shall be primary and non-contributory. 6. No acceptance and/or approval of any insurance by the Commission shall be construed as relieving or excusing the Contractor or the Contractor’s Surety (if applicable) from any liability or obligation imposed upon either or both of them by provisions of this Contract.