THE CORPORATION OF THE TOWN OF NEW TECUMSETH MEETING OF COMMITTEE OF THE WHOLE MEETING NO. 2009 - 01 JANUARY 12, 2009 Council Chambers 10 Wellington Street East, Alliston, Ontario 7:00 P.M. CHAIR: MAYOR MACEACHERN ORDER OF PROCEEDINGS PRESENTATIONS CONFIRMATION OF AGENDA DISCLOSURES OF INTEREST DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION ADOPTION OF ITEMS NOT HELD FOR SEPARATE DISCUSSION DEPUTATIONS CONSIDERATION OF ITEMS HELD FOR SEPARATE DISCUSSION NEW BUSINESS PUBLIC NOTICES ADJOURNMENT This meeting is being audio-recorded. Correspondence intended for Committee and/or Council is generally received as public information, subject to the Municipal Freedom of Information and Protection of Privacy Act. Any person submitting correspondence shall advise the Clerk of any confidential items and the general nature of the confidentiality. 2 NOTE TO USERS Confirmation of Agenda Click on Item number (ie: CW-1, CW-2) to Disclosures of Interest immediately view that item. Determination of Items Requiring Separate Discussion “Home” key to go back to the first page of the agenda. Adoption of all Items not Held for Discussion Deputations: a) Ladies of the Lake, Windfall Ecology Centre and Lake Simcoe Region Conservation Authority Re Behind the Lens Project ITEMS: Committee of the Whole Report No. CW-2009-01 – Monday, January 12, 2009 CW-1 COUNCIL ITEMS a) BEETON FACILITY PLANNING TASK FORCE Verbal Report, Councillor Norcross CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES a) ENVIRONMENTAL ISSUES TASK FORCE November 26, 2008 b) HERITAGE NEW TECUMSETH ADVISORY COMMITTEE December 9, 2008 c) PARKS AND RECREATION ADVISORY COMMITTEE December 16, 2008 d) ECONOMIC DEVELOPMENT ADVISORY COMMITTEE January 8, 2009 CW-3 SALE OF TOTTENHAM YOUTH CENTRE Chief Administrative Officer, Report #CAO-2009-02, January 12, 2009 (Deferred from Council Meeting No. 2008-17, November 10, 2008) CW-4 BANTING HOMESTEAD MASTER PLAN STEERING COMMITTEE TERMS OF REFERENCE Chief Administrative Officer, Report #CAO-2009-03, January 12, 2009 CW-5 LEASE RENEWAL – TOTTENHAM CONSERVATION AREA HOUSE Administrative Assistant to the Clerk, Report #ADMIN-2009-01, January 12, 2009 3 CW-6 NOTTAWASAGA VALLEY CONSERVATION AUTHORITY (NVCA) AND LAKE SIMCOE REGION CONSERVATION AUTHORITY (LSRCA) 2009 PRELIMINARY BUDGET AND MUNICIPAL LEVY Clerk/Manager of Administration and Economic Development, Report #ADMIN-2009-05, January 12, 2009 CW-7 2009 CURRENT BORROWING BY-LAW Manager of Finance/ Deputy Treasurer, Report #FIN-2009-01, January 12, 2009 CW-8 ASSESSMENT FOR 2009 TAXATION PURPOSES Manager of Finance/Deputy Treasurer, Report #FIN-2009-02, January 12, 2009 CW-9 2009 INTERIM TAX LEVY BY-LAW Manager of Finance/Deputy Treasurer, Report #FIN-2009-03, January 12, 2009 CW-10 NAMING OF PARKS AND RECREATION FACILITIES Manager of Parks, Recreation and Culture, Report #PRC-2009-01, January 12, 2009 CW-11 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT STANDARDS FOR ACCESSIBLE INFORMATION AND COMMUNICATION Manager of Human Resources, Report #HR-2009-01, January 12, 2009 CW-12 PART LOT CONTROL APPLICATION FILE: PLC.02/08 MATTAMY (ALLISTON) LTD. BLOCKS 93-105 INCLUSIVE, PLAN 51M-922 RILEY ROAD, JOHN W. TAYLOR AVENUE & STEELE STREET COMMUNITY OF ALLISTON TOWN OF NEW TECUMSETH Planner, Report #PD-2009-03, January 12, 2009 CW-13 ALL WAY STOPS AT TOTTENHAM ROAD AND ALBERT STREET EAST AMENDMENT TO PARKING AND TRAFFIC BY-LAW 93-128 Engineering Coordinator, Report #ENG-2009-01, January 12, 2009 CW-14 RELEASE OF SECURITIES NOTTAWASAGA VALLEY VETERINARY HOSPITAL 6437 14TH LINE, ALLISTON Engineering Coordinator, Report #ENG-2009-02, January 12, 2009 CW-15 BOYNE STREET RECONSTRUCTION PROJECT, PHASE 1 STATUS UPDATE Senior Engineering Coordinator, Report #ENG-2009-03, January 12, 2009 New Business Adjournment r December 21 2008 Ms Gayla McDonald The Naked Truth ManagerClerk of Administration puDao Town of New Tecumseth POBox 910 10 Wellington Street E Alliston ON L9R 1A1 Dear Ms McDonald At the Board Meeting of the Lake Simcoe Region Conservation Authority held on Friday December 19th 2008 a presentation was made by the Ladies of the Lake Windfall Ecology Centre and the LSRCA regarding a very exciting new partnership in the project Behind the Lens Following this the presentation Authoritys Board of Directors recommended that we contact each municipality in the Lake Simcoe to watershed arrange a similar presentation before Council early in the New Year and to discuss funding for this project The Behind the Lens project is a partthree program that will take place in the summer of 2009 It is an comprised of weekeight film school for approximately 100 youth from around the Lake Simcoe watershed a locationsix and lineon filmfestival and a conference intended to result in actionable to Lake Simcoe For additional ways help information please see the attached two page description of the project The entire will cost project approximately 000400 in cash and inkind At present we have confirmed inkind contributions of 00055 and cash contributions of 000145 We are requesting the balance of funding from various agencies including Drinking Water Stewardship Program Go Green Fund RBC Blue Water and Program local Regions and Municipalities Specifically we are asking that each Municipality or Region contribute 5000 In order to a full provide presentation on this very exciting initiative we are respectfully requesting placement on next Council Please your agenda contact the undersigned at 4739053742 at your convenience to discuss dates and times Thank in you advance for your consideration of this request We believe that Behind the Lens will be a valuable vehicle to inspire the youth of our watershed as well as to create awareness and commitment to helping and protecting Lake Simcoe Yours truly Goody Gerner President Ladies of the Lake Attach 28 Turner Street PO Box 1152 I Roches Point 1Ontario I LOE 1 PO 1 9055350444 cawwwlakeladies Ladies Lake Slrncoe windfall Region d conservation ecology Authority centre be baked Truth The inner life of young people is exactly ke the primeval state of the planet their untamed and uncontrolabe energies give rise to kinds of wid and contradictory manifestadons This is the human renewable energy of our dme once channed it will fuel a bright new future BEHIND THE LENS LAKE SIMCOE REVOLUTION THE FILM SCHOOL An eightweek program i summer 2009 in which up to 100 watershed teens between 14 to 19 will develop an increased appreciati n for the importance of Lake Simcoe its challengesand how people can help and learn how to connect ith audiences and inspire them through video storytelling techniques After excursions around the watershed and a twoday session reinforcing the programs context the School will get rolling in a solarassisted mobile studio that travels between five locations with equipment and facilities Learning is through oneone coaching and through a speciallycreated website The result will be a minimum of 20 films created in teams THE FILM FESTIVAL Celebrates the young filmmakers work and shares it at six locations in the watershed two in outdoor venues The films will also form the basis of a watershedwide geocaching treasure hunt Once found using GPS technology the films will go online They will also be shared worldwide as a prelude to connecting lakes in other countries to Lake Simcoe THE WHERE WA7ERSMEEr CONFERENCE 3025 representatives of Lake sSimcoe mosaic will come together for a daytwo workshop The centrepiece will be a compilation youth film and the challenge for the group will be to plan out collaborative community actions to protect restore and sustain the health of the Lake Simeoe watershed and advance the future Participants will work alongside musicians scientists native elders artists and filmmakers and youth representatives from other lakes of the world The outcome will be a few meaningful and implementablemust do actions rather than the usual long lists of should sdo The results will be published in print and in a special video presentation to reach and engage all 000350 watershed residents FINANCING SCENARIO Cost 000400 cash and inkind In Idnd confirmed 00055 From three Initiating Partners Cash contributions confirmed 145000 Trillium Foundation 75000 Ladies of the Lake 50000 Province of Ontario LSS MNR 00020 Balance being requested 210000 Sources include Drinking Water Stewardship Program the Go Green Fund RBC Blue Waters Program and Regionsand Municipalities REQUESTTO REGIONS AND MUNICIPALITIES Our hope is that each of the municipalities would help with in kind and cash contribution towards community costs film costs for the teams o young people learning expeditions classrooms in and around the travelling studioclassroom bus publicizingthe film school festival and the conference the screening of the youth films In your community THE BEHIND THE LENS LUMINARIES PROVIDING ADVICE FROM YOUTH FILMMAKING AND LAKE SIMCOE PERSPECTIVES of WJ Watson Public Cheryl Daniel Principal School in Keswick has lived on Lake Simcoe for 16 years Her interest is finding creative to students in ways engage conservingpreservingLake Simcoe and developingan awareness of all that makes this an amazing place to live Paul a film Davis industry veteran founded the PACT Youth Film program a mobile film school that teaches youth in with conflict the law how to write shoot and edit their own films Steve De Nure is President of DECODE Entertainment one of the largest and most important international suppliers of television and Interactive programming for children and youth Among many volunteer