16-0618 George Gideon Auctioneers Piggyback Volusia County Contract #14-B-111RF Current expiration date: 9-30-2017 (3 year initial term + 2 renewal options of 1 year each) http://vcservices.vcgov.org/solicitation_list/solicitation_list_index.pl?t=search (enter Volusia contract number in search box, and log in as guest to view documents) SUBMIT TO: COUNTY OF VOLUSIA PURCHASING & CONTRACTS 123 W. INDIANA AVE., RM. 302 DELAND, FL 32720-4608 CONTACT PERSON: Volu~tgR~<;?unty INVITATION TO BID Ron Falanga 386-822-5772 AN EQUAL DELAND: 386-736-5935 OPPORTUNITY www.volusia.org/purchasing DAYTONA BEACH: 386-257-6000 EMPLOYER NEW SMYRNA BEACH: 386-423-3300 TITLE: NUMBER: SUBMITfAL DEADLINE: Auction Services Including Collection, Transport, 14-B-IIIRF Tuesday, June 03, 2014, Stora e, and Sellin of Count Sur Ius Pro ert at 3:00 .m., EST DO NOT RESPOND TO THIS SOLICITATION ON LINE - SEE SECTION 2.3, DELIVERY OF BIDS PRE BID DATE, TIME AND LOCATION: Wednesday, May 14,2014, at 9:30 a.m. EST - Purchasing Conference Room, SUBMI1TALSRECEIVEDAFTERABOVEDATE TCKBuilding, 123 W. Indiana Ave., 3rd Floor, Rm. 300, DeLand, FL 32720 AND TIME WILL NOTBE CONSIDERED FIRM'S NAME: George Gideon Auctioneers, Inc. MAILING ADDRESS: The vendor acknowled Post Office Box 1179 and correct. X CITY - STATE - ZIP: -----=--...c.......:=-----+4~==.-------------- Zellwood, FL 32798 E-MAIL ADDRESS: [email protected] TELEPHONE NO: FAX NO: 5/27/14 (407) 886-2211 (407) 886-2248 Title Date FEDERAL ID NO. OR SOCIAL SECURITY NO. 593404789 THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE GENERAL CONDITIONS AND INSTRUCTIONS **** PLEASE READ CAREFULLY **** Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings or meetings sponsored by the Volusia County Purchasing and Contracts Division shall contact the County's ADA Coordinator at 386-248-1760, at least two (2) business days prior to the scheduled opening or meeting. 1. SUBMISSION OF OFFERS: All offers shall be submitted in a sealed envelope or 6. INTERPRETATION/ADDENDA: Any questions concerning conditions and package. The invitation number, title, and opening date shall be clearly displayed on the specifications shall be directed to the designated contact person. Those interpretations outside of the sealed envelope or package. The delivery of responses to the Volusia which may affect the eventual outcome of the invitation/offer shall be furnished in writing County Purchasing and Contracts Division Office prior to the specified date and time is to prospective offerors. solely and strictly the responsibility of the offeror. Any submittal received in the Purchasing and Contracts Division Office after the specified date and time will not be No interpretation shall be considered binding unless provided in writing by the County of considered. Volusia Purchasing and Contracts Division in the form of an addendum. Any addenda issued shall be acknowledged by signature and returned with offeror's response. Responses shall be submitted on forms provided by the County. Additional information may be attached to the submittal. Facsimile submissions are NOT acceptable. No offer Failure to acknowledge addenda may result in the offer not being considered. may be modified after acceptance. No offer may be withdrawn after opening for a period of ninety (90) days unless otherwise specified. 7. INCURRED EXPENSES: This invitation does not commit the County to make an award nor shall the County be responsible for any cost or expense which may be incurred 2. EXECUTION OF OFFER: Offer shall contain a manual signature in the space(s) by any Bidder in preparing and submitting a reply, or any cost or expense incurred by any provided of a representative authorized to legally bind the offeror to the provisions Bidder prior to the execution of a purchase order or Contract!Agreement. therein. All spaces requesting information from the offeror shall be completed. Responses shall be typed or printed in ink. Use of erasable ink or pencil is not permitted. 8. DISADVANTAGED BUSINESSES: The County of Volusia, Florida, has adopted Any correction made by the offeror to any entry must be initialed. policies which assure and encourage the full participation of Disadvantaged Business Enterprises (DBE) in the provision of goods and services. 3. OPENING: Opening shall be public in the Volusia County Purchasing and Contracts Division immediately following the advertised deadline date and time for receipt of 9. LOCAL BUSINESSES: The County Council has established a policy to encourage submittals. Pursuant to Section 119.07(3) (0) Florida Statutes (1991) no further participation of local businesses in the provision of goods and services. The County will information regarding offers submitted will be made public until such time of intended endeavor to assist local businesses to achieve this goal. award or thirty (30) days, whichever is earlier. A. General Conditions 4. PUBLIC RECORD: The County of Volusia, Florida, is governed by the Public Record Local Businesses: A prime contractor or subcontractor duly licensed and authorized to Law, Chapter 119, Florida Statutes. engage in the particular business in Flagler, Lake, Orange, Osceola, Seminole or Volusia County, Florida, and holds a valid local business tax receipt for that place of business for a 5. CLARIFICATION/CORRECTION OF ENTRY: The County of Volusia reserves the minimum six (6) months prior to the date of submittal of the Bid or quote to the County. right to allow for the clarification ofquestionable entries and the correction of OBVIOUS MISTAKES. CONTINUED ON NEXT PAGE 10. PRICING: Unless otherwise specified prices offered shall remain firm for a period of 22. PATENTS, COPYRIGHT, AND ROYALTIES: The supplier/provider, without at least ninety (90) days; all pricing of goods shall include FOB DESTINATION, all exception, shall indemnify and save harmless the County of Volusia, its officers, agents and packing, handling, shipping charges and delivery to any point(s) within the County to a employees from liability of any nature of kind, including cost and expenses for or on secure area or inside delivery; all prices of services shall include all expenses necessary account of any copyrighted, registered, patented, or unpatented invention, process, or article to provide the service at the location specified. manufactured or used in the provision ofgoods and/or services, including use by the County of Volusia. If the supplier/provider uses any design, device, or materials covered by letters, 11. ADDITIONAL TERMS & CONDITIONS: The County of Volusia reserves the right patent, copyright, or registration, it is mutually agreed and understood without exception to reject offers containing terms or conditions contradictory to those requested in the that the quoted price shall include all royalties or costs arising from the use of such design, invitation specifications. device, or materials in any way involved. 12. TAXES: The County of Volusia is exempt from Federal Excise Taxes and all sales 23. TRAINING: Unless otherwise specified suppliers/providers may be required at the taxes. Florida State Exemption Certificate No. 85-8012622393C-9. convenience of and at no expense to the County to provide training to County personnel in the operation and maintenance of any item purchased as a result of this invitation. 13. DISCOUNTS: All discounts except those for prompt payment shall be considered in determining the lowest net cost for evaluation purposes. 24. ACCEPTANCE: Products purchased as a result of this invitation may be tested for compliance with specifications. Items delivered not conforming to specifications may be 14. MEETS SPECIFICATIONS: The offeror represents that all offers to this invitation rejected and returned at Bidder's expense. Those items and items not delivered by the shall meet or exceed the minimum requirements specified. delivery date specified in accepted offer and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the Bidder. 15. BRAND NAME OR EQUAL: If items requested by this invitation have been identified in the specifications by a Brand Name "OR EQUAL" description, such 25. SAFETY WARRANTY: Any awarded supplier/provider including dealers, distributors, identification is intended to be descriptive and not restrictive and is to indicate the and/or manufacturers shall be responsible for having complied with all Federal, State, and quality and characteristics of products that will be acceptable. Offers proposing "equal" local standards, regulations, and laws concerning the product or service specified, and the products will be considered for award if such products are clearly identified in the offer use thereof, applicable and effective on the date of manufacture or use or date in service and are determined by the County to meet fully the salient characteristic requirements including safety and environmental standards as apply to both private industry and listed in the specifications. governmental agencies. Unless the offeror clearly indicates in hislher offer that he/she is proposing an "equal" 26. WARRANTY: The offeror agrees that, unless otherwise specified, the product and/or product, the offer shall be considered as offering the same brand name product service furnished as a result of this invitation and award thereto shall be covered by the referenced in the specifications. most favorable commercial warranty the offeror gives to any customer for comparable quantities of such