General Assembly A/71/5/Add.8 Official Records Seventy-first Session Supplement No. 5H United Nations Population Fund Financial report and audited financial statements for the year ended 31 December 2015 and Report of the Board of Auditors United Nations New York, 2016 Note Symbols of United Nations documents are composed of letters combined with figures. Mention of such a symbol indicates a reference to a United Nations document. ISSN 0257-0629 Contents Chapter Page Letters of transmittal ............................................................ 5 I. Report of the Board of Auditors on the financial statements: audit opinion ................ 7 II. Long-form report of the Board of Auditors .......................................... 9 Summary ...................................................................... 9 A. Mandate, scope and methodology ............................................. 13 B. Findings and recommendations ............................................... 14 1. Follow-up on previous recommendations ................................... 14 2. Financial overview ..................................................... 14 3. Internal control system .................................................. 16 4. Programme management ................................................ 18 5. Procurement management................................................ 21 6. Results-based management ............................................... 22 7. Human resources management ............................................ 23 8. Inventory management .................................................. 24 9. Review of financial statements ........................................... 25 10. Information technology.................................................. 28 C. Disclosures by management .................................................. 36 1. Write-off of losses of cash, receivables and property .......................... 36 2. Ex gratia payments ..................................................... 36 3. Cases of fraud and presumptive fraud ...................................... 36 D. Acknowledgement .......................................................... 37 Annex I Status of implementation of recommendations for the financial period ended 31 December 2015 .............................................................. 38 Annex II Summary of assets written off .................................................... 50 Annex III Ex gratia payments .............................................................. 51 III. Certification of the financial statements ............................................ 52 IV. Financial report for the year ended 31 December 2015 ................................ 53 16-11761 3/128 V. Financial statements for the year ended 31 December 2015 ............................ 62 I. Statement of financial position as at 31 December 2015 .......................... 62 II. Statement of financial performance for the year ended 31 December 2015 ........... 64 III. Statement of changes in net assets for the year ended 31 December 2015 ............ 65 IV. Cash flow statement for the year ended 31 December 2015 ....................... 66 V. (a) Statement of comparison of budget to actual amounts for the year ended 31 December 2015 ......................................................... 67 V. (b) Statement of comparison of budget to actual amounts for the biennium 2014-2015 of the current strategic plan cycle for quadrennial 2014-2017 ...................... 67 Notes to the financial statements .................................................. 68 4/128 16-11761 Letters of transmittal Letter dated 29 April 2016 from the Executive Director of the United Nations Population Fund addressed to the Chair of the Board of Auditors Pursuant to financial rule 116.3 (b) of the United Nations Population Fund, I have the honour to submit the financial statements of the Fund for the year ended 31 December 2015, which I hereby approve. (Signed) Dr. Babatunde Osotimehin Executive Director 16-11761 5/128 Letter dated 30 June 2016 from the Chair of the Board of Auditors addressed to the President of the General Assembly I have the honour to transmit to you the report of the Board of Auditors on the financial statements of the United Nations Population Fund for the year ended 31 December 2015. (Signed) Mussa Juma Assad Controller and Auditor-General of the United Republic of Tanzania Chair of the Board of Auditors 6/128 16-11761 A/71/5/Add.8 Chapter I Report of the Board of Auditors on the financial statements: audit opinion Report on the financial statements We have audited the accompanying financial statements of the United Nations Population Fund (UNFPA) for the year ended 31 December 2015, which comprise the statement of financial position (statement I) as at 31 December 2015, the statement of financial performance (statement II), the statement of changes in net assets (statement III), the cash flow statement (statement IV), the statement of comparison of budget and actual amounts (statement V) and the notes to the financial statements. Responsibility of management for the financial statements The Executive Director of UNFPA is responsible for the preparation and fair presentation of the financial statements in accordance with the International Public Sector Accounting Standards (IPSAS) and for such internal control as management deems necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Responsibility of the auditors Our responsibility is to express an opinion on these financial statements on the basis of our audit. We conducted our audit in accordance with the International Standards on Auditing. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance as to whether the financial statements are free from material misstatement. An audit includes performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers such internal control as is relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of the accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of UNFPA as at 31 December 2015, and its financial performance and cash flows for the year then ended, in accordance with IPSAS. 16-11761 7/128 A/71/5/Add.8 Report on other legal and regulatory requirements Further to our opinion, the transactions of UNFPA that have come to our notice or that we have tested as part of our audit have in all significant respects been in accordance with the Financial Regulations and Rules of UNFPA and legislative authority. In accordance with article VII of the Financial Regulations and Rules of the United Nations and regulation 18.1 of the Financial Regulations and Rules of UNFPA (UNFPA/FIN/REG/Rev.10), effective 1 July 2015, and the related annex thereto, we have also issued a long-form report on our audit of UNFPA. (Signed) Mussa Juma Assad Controller and Auditor General of the United Republic of Tanzania Chair of the Board of Auditors (Lead Auditor) (Signed) Sir Amyas C. E. Morse Comptroller and Auditor General of the United Kingdom of Great Britain and Northern Ireland (Signed) Shashi Kant Sharma Comptroller and Auditor General of India 30 June 2016 8/128 16-11761 A/71/5/Add.8 Chapter II Long-form report of the Board of Auditors Summary The United Nations Population Fund (UNFPA) assumes a leading role in the United Nations system in promoting population programmes. The Fund is mandated to build the knowledge and capacity to respond to needs in population and family planning; to promote awareness of population problems in both developed and developing countries and provide possible strategies to deal with population problems in the forms and means best suited to the needs of individual countries. UNFPA works with more than 2,600 staff serving 155 countries and in partnership with other United Nations agencies, Governments, civil society and the private sector to support gender-sensitive policies and programmes. It is funded primarily from voluntary contributions that are categorized as earmarked and unearmarked. Revenues amounting to $992.8 million were recognized in 2015, comprising net unearmarked contributions of $392.2 million, net earmarked contributions of $543.3 million and other revenues of $57.3 million. Total expenses amounted to $977.38 million, comprising $713.83 million utilized directly by UNFPA and $263.55 million incurred by partner organizations on behalf of UNFPA. Scope of the report The report covers matters that, in the opinion of the Board, should be brought to the attention of the General