MINUTES OF THE 2015 ANNUAL GENERAL MEETING OF SKATENSW INCORPOATED SUNDAY 22nd November 2015 Murray and Lachlan Rooms, New Sports House, Quad 1, Level 2, 8 Parkview Drive Sydney Olympic Park, NSW 2127 No. Item + Discussion 1 OPENING AND WELCOME BY SPORTS DEVELOPMENT OFFICER The Executive Officer/Sports Development Officer, Mr. Gawaine Davis, having established that the meeting had been properly convened, with the Notices posted on the SkateNSW website and the membership notified by an eNewsletter by the due date. Gawaine Davis introduced the executive to the members, and informed the meeting that the Executive had elected Leonard Karp to chair the meeting. The meeting started at 1:35pm. 2 ROLL CALL AND APOLOGIES Voting Executive President vacant PR Director vacant VIP Co-coordinator vacant Executive Committee Member Leonard Karp 1 Artistic VP Brett Beatty 1 Inline Hockey Chair Debbie Greenwood 1 Roller Hockey VP vacant Roller Derby VP vacant Speed VP Daniel Thomson 1 Clubs Flyers In-Line Hockey Club Simon Greenwood 1 Oak Flats Roller Skating Club Gordon Homes 1 Silver City Roller Skating Club Apologies 1 Taren Point Roller Skating Club Shannon Busch 1 Team Skatel Amanda Petterson 1 Wheels Roller Skating Club Apologies 1 Armidale Roller Derby Martin Collins 1 Blue Mountains Junior Roller Derby League Absent 1 Central Coast Roller Girls Inc. Absent 1 Clarence Valley Roller Derby League Absent 1 Coastal Knockouts Absent 1 Coffs Coast Derby Dolls Apologies 1 Great Skates Roller Derby Absent 1 Hawkesbury/Hills Area Roller Derby Absent 1 Inner West Roller Derby League Apologies 1 Musswellbrook and Districts Roller Derby League Absent 1 Namoi Valley Roller Derby League Absent 1 Northern Beaches Junior Rollers Absent 0 Northern Beaches Roller Girls Absent 1 Northern Rivers Roller Derby Absent 1 Oberon Roller Derby Absent 1 Orange Roller Derby League Absent 1 Outcast Derby Absent 1 Port Macquarie Roller Derby League Apologies 1 South Side Derby Dolls Absent 1 Sydney City Smash Men's Derby Inc. Absent 1 Sydney Roller Derby League Absent 1 The Bay Rollers Apologies 1 Western Sydney Rollers Absent 1 Wollongong Illawarra Roller Derby Absent 1 In Attendance Executive Officer/Sports Development Officer Gawaine Davis 2015 SkateNSW AGM-Minutes (Draft).doc Page 1 of 6 MINUTES OF THE 2015 ANNUAL GENERAL MEETING OF SKATENSW INCORPOATED Visitors Taren Point Angela Mullard Team Skatel Julie Montgomery Gail Dane Vicki Ratcliffe Evie Karp Unattached David Curtis Kerrie Curtis There was much discussion regarding whether a quorum was reached, as in previous years club membership applications were received by Skate Australia, and there was debate whether or not Roller Derby Leagues should be counted as Clubs. For 2015 Club Memberships were to be received by SkateNSW therefore should be included as Member Clubs. Based on this, a quorum (10 or 1/3 (11) of 33 voting members) was not present. Further to this issue, to date, no Roller Derby Club other than Armidale Roller Derby, which was attending its first AGM, had attended any previous SkateNSW AGMs. Generally speaking, Roller Derby views the Association as an Insurance provider, and had little interest in attending the AGM. Having said this, many of the country bases Derby Clubs had sent their apologies. The SkateNSW Statement of Purpose and Rules were consulted, in order to find a solution or answer to this situation. The Rules only indicated that the meeting be “adjourned until the same day in the next two (2) weeks at the same time and place or to such other day and at such other time and place as the Executive Committee may determine and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting the meeting will lapse.” It was suggested that the Wheels Club be contacted, and that a Proxy Vote from Wheels to abstain from any matters that required a Vote. Natalie Goldmann of the Wheels club was contacted by phone, and agreed (on speaker phone to the meeting) that a Proxy Vote from Wheels to abstain from any matters that required a Vote be accepted. The SkateNSW Executive would research the legitimacy of this decision, but with time Executive marching on, some attendees having already been at meetings since 9:00am and other attendees having taken the time to travel (from as far away as Armidale) to be at the meeting, the chances of an adjourned meeting also not reaching a quorum, bearing all this in mind, the council agreed to continue with the meeting as is. 3 CONFIRMATION OF MINUTES OF COUNCIL MEETING 23.11.2014 3.1 The EO/SDO confirmed that the minutes had been circulated to the membership, therefore asked that the Minutes be accepted. - Moved by Shannon Busch (Taren Point) - Seconded by Amanda Petterson (Team Skatel) That the minutes of the Annual General Meeting held on the 23rd November, 2014 at CARRIED Sports House as circulated be confirmed. 4 BUSINESS ARISING FROM MINUTES Financial report 2013-2014 still outstanding. This has been discussed at Executive meetings, and there is still much work to be done on confirm the accounts as prepared by the Skate Australia Office. Since the closure of the Skate Australia Office it is the SkateNSW Executives priority to have the Bank Accounts and Accounting back in the control of SkateNSW. 5 PRESENTATION OF ANNUAL REPORTS 5.1 President - n/a 2015 SkateNSW AGM-Minutes (Draft).doc Page 2 of 6 MINUTES OF THE 2015 ANNUAL GENERAL MEETING OF SKATENSW INCORPOATED 5.2 Executive Officer/ Sports Development Officer EO/SDO apologised to the meeting that his report had been posted on the website only yesterday, therefore gave a verbal presentation of the highlights. - Martin Collins (ARD) discussed the work he has been doing regarding Minimum Standards for Roller Derby Skating and how it can be measured, as the current WFTDA program does not give definitive protocols. It was noted that RD continues to grow in Australia. - Debbie Greenwood noted that ILH Oceania teams would compete one year in Australia, one year in New Zealand and one year in another international tournament (usually in USA/Canada). EO/SDO asked that his report as circulated be accepted. - Moved by Leonard Karp (EM) - Seconded by Debbie Greenwood (ILH) That the Sports Development Officer’s report be accepted. CARRIED 6 PRESENTATION OF AUDITED FINANCIAL STATEMENT AND BALANCE SHEET As indicated in the minutes arising from the previous minutes, unfortunately the EO/SDO/ SkateNSW 2014-2015 Accounts Audit has yet to be completed, and would not be able Executive to be until the 2013-2014 Audit was complete. The EO/SDO will circulate the Audited Financial reports once received so that they can finally be accepted. 7 PRESENTATION OF REPORTS FROM VICE PRESIDENTS 7.1 Artistic Artistic VP informed the meeting that his report had been available prior to the meeting, and asked that his report as circulated be accepted. - Moved by Dave Curtis (Unattached) - Seconded by Debbie Greenwood (ILH) That the Artistic report be accepted. CARRIED 7.2 Inline Hockey Inline Hockey VP read her report to the meeting, and asked that her report as circulated be accepted. - Moved by Daniel Thomson (Speed) - Seconded by Shannon Busch (Taren Point) That the Inline Hockey report be accepted. CARRIED 7.3 Speed Speed VP informed the meeting that his report had been available prior to the meeting, and read the highlights. It was noted that SkateNSW Speed would be hosting the 2016 Speed Skating Nationals. The Speed VP asked that his report as circulated be accepted. - Moved by Debbie Greenwood (ILH) - Seconded by Kerrie Curtis (Unattached) That the Speed Vice-President’s report be accepted. CARRIED 7.4 Roller Derby - c/o Skate Australia EO/SDO informed the meeting that an Inaugural Roller Derby Branch Meeting had once again been called, and whilst there were two (2) attendees, it was note enough to be an official meeting, although there was lots of good discussion. EO/SDO read the report as provided by the Board: As a matter of priority, form an RDA committee from each state RD rep. Schedule coaching courses using the Accredited course – Gawaine is looking at scheduling a course in Sydney in early 2016, with a view of getting coaches accredited and accrediting more to other states. We have the course material- we need a credible 2015 SkateNSW AGM-Minutes (Draft).doc Page 3 of 6 MINUTES OF THE 2015 ANNUAL GENERAL MEETING OF SKATENSW INCORPOATED person to deliver, in conjunction with an accredited presenter (like Gawaine and Pauline) and consider RPL, etc. In 2016 Karen will research whether there are any grant possibilities from the (is looking at applying for) ASC grants to fund RD development – in the past, ASC appear keener to encourage large community interest disciplines like RD and Skateboarding. States should also be encouraged to discuss with their State DSR and local councils what grant possibilities are available from a local perspective to fund development opportunities at a grass roots level. Martin Collins (ARD) briefed the meeting on some of the discussion points from the NSW RD Meeting: - Participants from Metro Leagues are confused about Insurance, what is and isn’t covered. They do not see value in retaining insurance. The coverage needs to be clear and simple. - Participants from Country League struggling with resources required, and the lack of standardize assessment of skaters. Coaching Accreditation would assist these issues. EO/SDO asked that the Roller Derby report as read be accepted. - Moved by Gail Dane (Team Skatel) - Seconded by Angela Mullard (Taren Point) That the Roller Derby report is accepted. CARRIED 7.5 Skateboarding - c/o Skateboarding Australia EO/SDO informed the meeting that Skate Australia’s position with Skateboarding since the loss of funding and closure of the office was unclear, and that decisions of the IOC and ASC would determine Skateboarding’s future.