Contract Documents July 15, 2019 U-6096 Purfoy/Old Honeycutt Intersection Improvements Prepared for: Town of Fuquay-Varina 401 Old Honeycutt Road Fuquay-Varina, NC 27526 Prepared By: Kimley-Horn and Associates, Inc. 421 Fayetteville Street, Suite 600 Raleigh, NC 27601 Name of Bidder: License Number: U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County I HEREBY CERTIFY THAT THE ACCOMPANYING PLANS FOR THE PROJECTS LISTED BELOW WERE PREPARED BY ME OR UNDER MY DIRECT SUPERVISION UNLESS NOTED OTHERWISE BY A SIGNATURE AND SEAL FROM ANOTHER REGISTERED ENGINEER ON THESE PROJECT SPECIFICATIONS AND PLANS. SIGNED, SEALED, AND DATED THIS 29 DAY OF April , 2019. By: Erin K. Thompson, P.E. 037827 Title: Project Engineer KIMLEY-HORN & ASSOCIATES, INC. PROJECT U-6096 PURFOY/OLD HONEYCUTT INTERSECTION IMPROVEMENTS KHA PROJECT NO. 012622016 1 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County TABLE OF CONTENTS COVER SHEET PAGE No. Instructions to Bidders - NCDOT 6 – 7 NCDOT Standard Notes (Federal Aid) 8 – 9 Allowable Changes 10 PROJECT SPECIAL PROVISIONS (BLUE SHEETS) Contract Time and Liquidated Damages PSP-1 Intermediate Contract Time (s) and Liquidated Damages PSP-1 Permanent Vegetation Establishment PSP-2 Maintenance of Mailboxes, Signs, Miscellaneous Appurtenances PSP-3 No Major Contract Items PSP-3 No Specialty Items PSP-3 Disadvantaged Business Enterprises PSP-3 Certification for Federal Aid Contracts PSP-17 U.S. Department of Transportation Hotline PSP-17 Cargo Preference Act PSP-18 Submission of Records -Federal Aid Projects PSP-18 Subsurface Information PSP-19 Twelve Month Guarantee – LGA Projects PSP-19 Erosion and Sediment Control / Storm Water Certification PSP-19 Procedure for Monitoring Borrow Pit Discharge PSP-25 Revision to FHWA-1273 Concerning Tap-Funded Projects PSP-26 Roadway PSP-27 Utility Construction PSP-36 Erosion Control PSP-37 Utilities by Others PSP-48 Signals PSP-49 STANDARD SPECIAL PROVISIONS (YELLOW SHEETS) Permits SSP-1 Availability of Funds – Termination of Contracts SSP-2 NCDOT General Seed Specification for Seed Quality SSP-3 Errata SSP-6 Plant and Pest Quarantines SSP-7 3 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County Minority and Female Employment Requirements SSP-8 Required Contact Provisions Federal-Aid Construction Contracts SSP-11 On the Job Training SSP-20 Minimum Wages – General Decision NC190090 01/04/2019 NC90 SSP-23 Minimum Wages – General Decision NC180103 01/05/2018 NC103 SSP-28 FORMS Bid Proposal (Schedule of Prices) F-1 to F-3 Execution of Bid F-4 to F-9 Debarment Certification F-10 to F-11 Listing of DBE Subcontractors F-12 to F-13 E-Verify Affidavit F-14 Acknowledgement of Addenda F-15 Execution of Contract F-16 APPENDIX Form Letter Notifying Adjacent Property Owners Appendix A1 NCDENR Land Disturbance Permit (Approval Letter) Appendix A2 NCDOT Signals (Approval Letter) Appendix A3 NCDOT DBE Instructions Presentation Appendix A4 4 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County INSTRUCTIONS TO BIDDERS PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND SUBMITTING YOUR BID. All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid. 1. The bid form furnished by the Town of Fuquay-Varina with the proposal shall be used and shall not be altered in any manner. DO NOT SEPARATE THE BID FORM FROM THE PROPOSAL! 2. All entries on the bid form, including signatures, shall be written in ink or typed. 3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various contract items shall be written in figures. ***Unit prices must be limited to TWO decimal places.*** 4. An amount bid shall be entered on the bid form for every item. The amount bid for each item shall be determined by multiplying each unit bid by the quantity for that item, and shall be written in figures in the "Amount Bid" column of the form. 5. The total amount bid shall be written in figures in the proper place on the bid form. The total amount shall be determined by adding the amounts bid for each item. 6. Changes in any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use “White Out” or similar product to make corrections. 7. The bid shall be properly executed on the included Execution of Bid – Non-collusion Affidavit, Debarment Certification and Gift Ban Certification form. All bids shall show the following information: a. Name of corporation, partnership, limited liability company, joint venture, individual or firm, submitting bid. Corporations that have a corporate seal should include it on the bid. b. Name of individual or representative submitting bid and position or title held on behalf of the bidder. c. Name, signature, and position or title of witness. d. Completed attestation by Notary Public Note: Signer, Witness and Notary Public must be different individuals. 8. The bid shall not contain any unauthorized additions, deletions, or conditional bids. 5 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County 9. The Bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract pursuant to an award. 10. THE PROPOSAL WITH THE BID FORM STILL ATTACHED SHALL BE PLACED IN A SEALED ENVELOPE AND SHALL HAVE BEEN DELIVERED TO AND RECEIVED IN THE TOWN OF FUQUAY-VARINA TOWN HALL, 401 OLD HONEYCUTT ROAD, FUQUAY-VARINA, NC 27526, BY 3:00PM ON, MONDAY, AUGUST 26th, 2019. 11. The sealed bid must display the following statement on the front of the sealed envelope: “QUOTATION FOR – U-6096 PURFOY/OLD HONEYCUTT INTERSECTION IMPVOVEMENTS, WAKE COUNTY TO BE OPENED AT 3:00PM ON MONDAY, AUGUST 26th, 2019.” 12. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall be addressed as follows: TOWN OF FUQUAY-VARINA Attn: Matt Poling, Assistant Engineering Director for the Town of Fuquay-Varina 401 Old Honeycutt Road Fuquay-Varina, NC 27526 13. An optional pre-bid meeting will be held on Monday, July 29th, 2019 at 10:00 AM AWARD OF CONTRACT The award of the contract, if it be awarded, will be made to the lowest responsible Bidder in accordance with Section 102 of the 2018 Standard Specifications for Roads and Structures. The lowest Responsible Bidder will be notified that his bid has been accepted and that he has been awarded the contract. The Town of Fuquay-Varina reserves the right to reject any and all bids. 6 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County NCDOT STANDARD NOTES (Federal Aid) A. NCDOT Standard Specifications – The 2018 North Carolina Department of Transportation Standard Specifications for Roads and Structures, herein referred to as the ‘Standard Specifications’, and the 2018 Roadway Standard Drawings, shall apply to all portions of this project except as may be modified by this document. B. Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their specific discipline. Contractors wishing to become prequalified may obtain information through the NCDOT website at: https://connect.ncdot.gov/business/Pages/default.aspx C. Disadvantaged Business Enterprise References - Since this is a Federal-aid project with DBE participation, only those requirements and goals set forth by NCDOT Goal Setting Committee are applicable. References to any other requirements or to N.C. General Statute 143-128.2 shall not apply to this project. Refer to Special Provision SP1 G63. D. Award of Contract - The contract will be awarded to the lowest responsible, responsive bidder. Alternate items will not be considered in determining the low bidder and will only be evaluated after the award of the contract is made. E. Contractor Licensing – On all Federal-aid contracts, non-licensed contractors are permitted to submit bids, however they must be licensed prior to performing any work. Bidders are permitted 60 days, after bid opening, to become licensed by the North Carolina Licensing Board. If they fail to do so within 60 days, their bid will be considered non-responsive and will be rejected. If the successful bidder does not hold the proper license to perform any plumbing, heating, air conditioning, or electrical work in this contract, he will be required to sublet such work to a contractor properly licensed in accordance with Article 2 of Chapter 87 of the General Statutes (licensing of heating, plumbing, and air conditioning contractors) and Article 4 of Chapter 87 of the General Statutes (licensing of electrical contractors). F. Bonds - Please note that all Bid Bonds, Payment Bonds, and Performance Bonds required for this project, shall be those found on the NCDOT website. The bonds are located at: Bid Bonds (M-5): https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/04%20Bid%20Bonds.doc Payment Bonds (M-6): https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/05%20Payment%20Bonds.doc Performance Bonds (M-7): https://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Conten t/06%20Performance%20Bonds.doc 7 U-6096 Purfoy/Old Honeycutt Intersection Improvements Wake County G. Liability Insurance – In addition to any insurance requirements as may be required by the LGA, the Contractor is obligated to comply with Article 107-15 of the Standard Specifications including the dollar limits set forth. H. Buy America – This project shall be governed by the Buy America requirements, for the use of domestic steel and iron products, as outlined in the Standard Specifications. I. Proprietary Items - When a proprietary (brand name) product, whether material, equipment or procedure, are specified in the plans or specifications, they are used only to denote the style, type, character, and quality desired of the product.