Waverley Borough Council Council Offices, The Burys, Godalming, Surrey GU7 1HR www.waverley.gov.uk To: All Members of the Council Fiona Cameron, Interim Democratic Services Manager Policy and Governance E-mail: [email protected] Direct line: 01483 523226 Calls may be recorded for training or monitoring Date: 13 April 2018 Dear Councillor COUNCIL MEETING - TUESDAY, 24 APRIL 2018 A MEETING of the WAVERLEY BOROUGH COUNCIL will be held in the COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING on TUESDAY, 24 APRIL 2018 at 7.00 pm and you are hereby summoned to attend this meeting. The Agenda for the Meeting is set out below. Yours sincerely ROBIN TAYLOR Head of Policy and Governance Agendas are available to download from Waverley’s website (www.waverley.gov.uk/committees), where you can also subscribe to updates to receive information via email regarding arrangements for particular committee meetings. Alternatively, agendas may be downloaded to a mobile device via the free Modern.Gov app, available for iPad, Android, Windows and Kindle Fire. Most of our publications can be provided in alternative formats. For an audio version, large print, text only or a translated copy of this publication, please contact [email protected] or call 01483 523351. The meeting will be webcast and can be viewed by visiting www.waverley.gov.uk/committees AGENDA 1. MINUTES (Pages 7 - 18) To confirm the Minutes of the Council meeting held on 20 February 2018 (herewith). 2. APOLOGIES FOR ABSENCE The Mayor to report apologies for absence. 3. DECLARATIONS OF INTEREST To receive from Members, declarations of interest in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct. 4. MAYOR'S ANNOUNCEMENTS 5. QUESTIONS FROM MEMBERS OF THE PUBLIC To answer questions from members of the public, received in accordance with Procedure Rule 10. The deadline for receipt of questions is 5pm on Tuesday 17 April 2018. 6. QUESTIONS BY MEMBERS To answer any questions received in accordance with Procedure Rule 11.2. 7. MOTIONS To receive any motions submitted in accordance with Procedure Rule 12.1. 8. LOCAL PLAN PART 1 At its meeting on 10 April 2018, the Executive APPROVED a Supplementary Estimate of £100,000 and, RECOMMENDS to the COUNCIL that a further Supplementary Estimate of £100,000 be approved, for external legal costs to defend the Council’s position on the Judicial Review challenges to Waverley’s adoption of Local Plan Part 1, to be met from the Revenue Reserve Fund. [Reason: to enable the Council to defend the legal challenges to Waverley’s adopted Local Plan Part 1.] 9. COMMUNITY INFRASTRUCTURE LEVY: APPROVAL TO SUBMIT DRAFT CHARGING SCHEDULE FOR EXAMINATION (Pages 19 - 42) The attached report feeds back to Members the outcome of the consultation on the Community Infrastructure Levy (CIL) Draft Charging Schedule, held in December 2017/January 2018, and to seeks approval to submit the Draft Charging Schedule for Examination. The Executive considered this item at its meeting on 10 April 2018, and RECOMMENDS to the COUNCIL that: 1. the Draft Charging Schedule and the Schedule of Minor Modifications be approved for submission to the Planning Inspectorate for Examination; and 2. authority be delegated to the Head of Planning Services, in consultation with the Portfolio Holder for Planning, to o approve any subsequent minor changes to the Draft Charging Schedule and schedule of minor modifications, and o approve supporting documents to be submitted, including the Draft Regulation 123 list, policies on instalments, phasing and payment in kind, the Statement of Representations and the Viability Addendum Report. [Reason: to enable Draft Charging Schedule to be submitted for Examination.] 10. PROPERTY INVESTMENT STRATEGY (Pages 43 - 70) The attached report presents a revised Property Investment Strategy and proposes delegations to the Executive to progress general fund investment opportunities. The report also sets out a revised composition for the Investment Advisory Board to strengthen the governance in the decision making for property investments. The Executive considered this item at its meeting on 10 April, and RECOMMENDS to the COUNCIL that 1. the General Fund Property Investment Strategy be approved, as set out in Annexe 1 with a commitment to review it again after 6 months; 2. subject to a positive recommendation from the Investment Advisory Board and agreement from the Chief Executive and Strategic Director, authority be delegated to the Executive: a. to bid, negotiate and complete on property acquisitions and investments with a total individual cost of up to £10m, within a total aggregate sum of £30m over the period 2018/2019 to 2020/21, subject to the decision fully satisfying all criteria and process requirements set out in this Strategy; b. to appoint advisors and undertake appropriate due diligence for each property acquisition and investment proposal as necessary; and c. to complete the legal matters and signing of contracts to execute the transactions referred to above; and 3. the proposed composition of the Investment Advisory Board be approved and revised Terms of Reference take effect immediately. [Reason: to agree the revised Property Investment Strategy and delegations to the Executive to progress General Fund investment opportunities; to agree a revised composition and Terms of Reference of the Investment Advisory Board.] 11. TREASURY MANAGEMENT FRAMEWORK 2018/19 (Pages 71 - 94) The attached report sets out the proposed Treasury Management Framework for 2018/19, comprising: revised Treasury Management Policy; 2018/19 Treasury Management Strategy; 2018/19 Treasury Management Investment Strategy; and Prudential Indicators for 2018/19 to 2020/21. The Executive considered the Treasury Management Framework for 2018/19 at its meeting on 10 April 2018, and RECOMMENDS to the COUNCIL that the proposed Treasury Management Framework for 2018/19 be approved. [Reason: to agree the the Treasury Management Framework for 2018/19.] 12. HOUSING STRATEGY 2018-23: HOUSING STRATEGY AND DELIVERY (Pages 95 - 170) This attached report presents a revised Housing Strategy for Strategic Housing and Delivery. This Housing Strategy will be a key Council document, setting out a clear direction of travel for our Strategic Housing Services over the next 5 years. The Executive considered the Housing Strategy at its meeting on 10 April 2018, and RECOMMENDS to the COUNCIL that the Housing Strategy 2018-23 – Housing Strategy and Delivery be adopted. [Reason: to adopt the Housing Strategy 2018-23 – Housing Strategy and Delivery] 13. HOMELESSNESS STRATEGY 2018-23 (Pages 171 - 212) The Council is legally required to produce a Homelessness Strategy at least every five years. Waverley’s current strategy runs from July 2013 - July 2018. Waverley’s revised Homelessness Strategy for 2018 – 2023 is attached. The Executive considered the revised Homelessness Strategy at its meeting on 10 April 2018, noted the Council’s continued success in preventing homelessness, and RECOMMENDS to the COUNCIL that the Homelessness Strategy 2018-23 be adopted. [Reason: to adopt the Homelessness Strategy 2018-23.] 14. MINUTES OF THE EXECUTIVE (Pages 213 - 222) To receive and note the Minutes of the meeting of the Executive held on 10 April 2018 (attached - coloured grey). Matters considered by the Executive and recommended to Council for decision are detailed in this agenda as separate items. 15. MINUTES OF THE AUDIT COMMITTEE (Pages 223 - 230) To receive the Minutes of the Audit Committee held on 27 March 2018 (attached – coloured lilac). 16. EXCLUSION OF PRESS AND PUBLIC To consider the following motion, to be moved by the Mayor, where appropriate:- That, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting). This page is intentionally left blank Agenda Item 1. 1 MINUTES of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, The Burys, Godalming on 20 February 2018 at 7.00 pm * Cllr Simon Inchbald (Mayor) * Cllr Denise Le Gal (Deputy Mayor) * Cllr Brian Adams * Cllr Carole King * Cllr Mike Band * Cllr Robert Knowles * Cllr Andrew Bolton * Cllr Martin Lear * Cllr Maurice Byham * Cllr Denis Leigh Cllr Carole Cockburn * Cllr Andy MacLeod * Cllr Kevin Deanus Cllr Peter Martin Cllr Jim Edwards * Cllr Tom Martin * Cllr Patricia Ellis Cllr Kika Mirylees * Cllr David Else * Cllr Stephen Mulliner * Cllr Jenny Else * Cllr Nabeel Nasir * Cllr Paul Follows * Cllr Libby Piper * Cllr Mary Foryszewski * Cllr Julia Potts * Cllr John Fraser * Cllr Sam Pritchard * Cllr Pat Frost * Cllr Wyatt Ramsdale * Cllr Michael Goodridge Cllr Stefan Reynolds * Cllr Tony Gordon-Smith * Cllr David Round Cllr John Gray * Cllr Richard Seaborne * Cllr Ged Hall Cllr Jeanette Stennett * Cllr Jill Hargreaves Cllr Stewart Stennett * Cllr Val Henry * Cllr Chris Storey * Cllr Christiaan Hesse * Cllr Liz Townsend Cllr Stephen Hill * Cllr Bob