RFP-ADMIN-01-2017 Request for Proposals for the Purchase of Town Owned Land (121 Ontario Street) INFORMATION TO PROPONENTS 3 1. Scope of Project .............................................................................................................. 3 2. Date of Proposal Submission ......................................................................................... 3 3. Site Visit ........................................................................................................................... 3 4. Proposal Deposit ............................................................................................................. 4 5. Project Contact ................................................................................................................ 4 6. Introduction ..................................................................................................................... 4 7. Property Description and Information ............................................................................ 6 8. Town Vision and Development Objectives for the Site ................................................. 7 9. Official Plan and Zoning Implications ............................................................................ 9 10. Request for Proposal Process ........................................................................................ 9 11. Submission Format ....................................................................................................... 10 12. Disqualification .............................................................................................................. 11 13. Examination of Documents .......................................................................................... 11 14. Proposal Withdrawal or Replacement ......................................................................... 11 15. Proposal Evaluation ...................................................................................................... 11 16. Proposal Award Procedure ........................................................................................... 13 17. Proposal Schedule ........................................................................................................ 13 GENERAL CONDITIONS ............................................................................................ 14 1. Eligible Respondents..................................................................................................... 14 2. Cost of Submission ....................................................................................................... 14 3. Indemnification .............................................................................................................. 14 4. Clarification of Proposal Documents and Addenda .................................................... 14 5. Clarification of Submissions by Town .......................................................................... 14 6. Freedom of Information ................................................................................................ 15 7. Accessibility for Ontarian’s with Disability Act, 2005 .................................................. 15 8. Laws and Regulations ................................................................................................... 15 9. Protection of Property ................................................................................................... 15 Form of Proposal ...................................................................................................... 16 1. Proponent Information .................................................................................................. 16 2. Acknowledgement to Receipt of Addenda ................................................................... 16 Page 2 of 17 INFORMATION TO PROPONENTS 1. Scope of Project The Town of St. Marys is seeking qualified firms or individuals for the purchase and development of the municipally owned property commonly referred to as “West Ward School” (121 Ontario Street). The Town is seeking proposals from proponents who are interested in redeveloping the site according to the Town’s objectives and guiding principles as outlined in the Town’s strategic plan, land use planning policies, and other applicable legislation. The preferred timeline for the development to take place is not later than eighteen (18) months from the date of land title transfer. A preferred proponent will be selected through a two-phase request for proposal process to enter into a mutually agreeable Agreement of Purchase and Sale. 2. Date of Proposal Submission One (1) original proposal and three (3) copies of the PHASE 1 proposal shall be submitted in a sealed, envelope addressed as follows: RFP-ADMIN-01-2017 ATTN: Brent Kittmer, CAO/Clerk Proposals must be submitted under the following instructions. PROPOSAL CLOSING DATE (PHASE 1): February 10, 2017 TIME: 2:00 p.m., local time LOCATION: Town of St. Marys Town Hall (lower level service desk) 175 Queen Street East St. Marys, Ontario N4X 1B6 Submissions received by the date and time of closing will be opened in public immediately following the time of Proposal closing. Only the name of respondents will be read and recorded at the time of the public opening. 3. Site Visit There is a mandatory viewing of the property offered for sale (121 Ontario Street) on February 1, 2017 at 10:00 am. The site visit is expected to take 60 – 90 minutes. Proponents who plan to submit a proposal as a part of the process must attend the site meeting. Requests for individual meetings with the Town during the solicitation period will not be granted. Page 3 of 17 4. Proposal Deposit Each proponent who is shortlisted to Phase 2: Submission of an Offer to Purchase is required to submit a proposal deposit in the amount of $5,000 in the form of a certified cheque and made payable to the Town of St. Marys. Deposits of all proponents who are shortlisted to move to Phase 2 of the proposal process will be retained until evaluation of the Phase 2 Offers of Purchase are evaluated. At that time, the deposits of the top two scoring proposals will be retained, with all other deposits returned. The deposits of the top two scoring proposals after Phase 2 will be retained until the Town and the highest scoring proponent have successfully negotiated an Agreement of Purchase and Sale of the property. Should the Town and the highest scoring proponent not be able to negotiate a mutually agreeable Agreement of Purchase and Sale within one hundred and twenty (120) days of the Town providing notice of its intent to negotiate the sale of the lands, the Town, at its sole discretion and upon five (5) business days’ notice to all proponents affected, may choose to negotiate with the next highest scoring proponent. In this instance, the deposit of highest scoring proponent will be returned net of the Town’s reasonable costs incurred during negotiations. 5. Project Contact Brent Kittmer, P.Eng., MPA Chief Administrative Officer/Clerk Town of St. Marys (519) 284-2340 ext. 216 [email protected] 6. Introduction The Town of St. Marys is seeking qualified firms or individuals for the purchase and development of the municipally owned property commonly referred to as “West Ward School” (121 Ontario Street). The 1865 stone building overlooks the Thames River from its hilltop setting in the west ward and is the oldest remaining school within the municipality. Old school buildings usually show evidence of many modifications, and this property is no exception. The two original rooms to the north and to the south are still easily discernible from the exterior and the protruding east- west gable that divides them remains in place centred over both the east and west façades. However, changes have been imposed on the building over the years. In 1874, a third classroom was added to the west, making the building L-shaped. The windows and stone work were carefully matched to the original building. When the Town of St. Marys acquired the school property from the Perth County Board of Education in the late 1970s with the intention of retrofitting it as a Day Nursery and Community Centre, the building had been vacant for some years and needed a great deal of work. The greatest change was a large addition at the northwest corner, wood-frame Page 4 of 17 construction with board and batten siding. This addition has since been covered with aluminum siding. To meet licensing requirements for operating a Day Care/Nursery School, a kitchen and washrooms on the main floor were installed. Throughout the years, other modifications have been made to meet the legislated requirements for licensing. Playground equipment, perimeter fencing and a small addition in the extreme northwest corner in 2007 are ones that are particularly noticeable from the exterior of the building. In recent years, the daycare at the site has been grandfathered under childcare legislation, without a guarantee of how long that grandfathered permission may last. In 2015 the Town and the Huron Perth District Catholic School Board began investigating a partnership to relocate the Town’s early learning service services to the Holy Name of Mary Catholic School. This partnership was formalized in 2016 with the Town formally relocating to its new location as of January 9, 2017. As a result of this relocation, the property has become surplus to municipal needs. The Town is seeking proposals from proponents who are interested in redeveloping