BOARD OF GOVERNORS JULY 7, 2020 AGENDA PACKAGE Sch 1 Yuri Fulmer, OBC Chairman Dedicated to growth and giving back. Yuri Fulmer has been building businesses since his early twenties. Having arrived from Australia a few years earlier, it all began when he was faced with the unexpected oppounity to buy a local franchise while working for A&W. Since then, Yuri has grown that single A&W franchise into dozens, doggedly building a $60 million business poolio by the time he was 30. In 2010, Yuri founded Fulmer Capital Paners (now Fulmer & Company) to continue doing what he does best — helping businesses grow. Currently, Fulmer & Company owns and invests in a collection of companies in the hospitality, business-to-business, manufacturing, construction, digital technology and consumer service industries. Right from the sta, serving the local community has also been an impoant pa Yuri’s work. Over the years, he’s been actively involved in local non-profit, educational and as organizations, and serves as an accredited Director a number corporate and civic boards. In 2019, Yuri established The Fulmer Foundation to take Fulmer & Company’s community investment to the next level. One of the foundation’s biggest undeakings is the management and suppo of Goodly Foods Society — a social enterprise working to repurpose surplus produce from local suppliers, while creating employment oppounities for people in need. Yuri feels truly honoured to have been acknowledged for his contributions to others, including recognition by: Canada’s Top Foy Under 40 (2008), The BC Community Achievement Award (2010), The Spirit of Vancouver Award (2011), The Queen's Diamond Jubilee Medal (2012) and The Order of British Columbia (2010), our Province’s highest honour, for Yuri’s “dynamic entrepreneurship and commied volunteerism”. Away from the office, you can oen find Yuri enjoying the great outdoors near and far, fishing, diving, canoeing, kayaking, climbing and exploring. Or, you know, not find him. Page 1 of 182 BoG Agenda PKG Sch 1 Excerpt from the Board Governance Manual, Board Bylaws Page 23 and 44, Appendix C. “I, _______________, sincerely promise and swear (or affirm) that I will truly, faithfully and impartially, to the best of my ability, execute the duties and responsibilities of my position as a member of the Board of Governors of Capilano University. I have read and agree to abide by the Capilano University Board Governance Manual, including the Board of Governor’s Bylaws and Code of Conduct and Ethics.” Date at City, British Columbia, this date of month, year. Signature of Board Member Print Name Date Board of Governors July 7, 2020 Page 2 of 182 BoG Agenda PKG AGENDA REGULAR MEETING OF THE BOARD Tuesday, July 7, 2020 4:45 pm to 6:45 pm Via Webex We respectfully acknowledge the Lil'wat, Musqueam, Squamish, Sechelt and Tsleil-Waututh people on whose territories our campuses are located. AGENDA ITEM ACTION SCHEDULE TIME PAGE 1. Introduction of New Board Members and Oath of Office – Cherian Itty, Chair Info 2 10 min Page 1 2. Approval of Agenda – Cherian Itty, Chair MOTION: THAT the Board approve the agenda as presented. Approval 2 min Page 3 (Disclaimer: The Consent Agenda includes the minutes of the Board’s previous meeting, Committee reports since the previous Board meeting, and correspondence. A Board member that approves of the Consent Agenda agrees to the information and its accuracy, without significant amendments or the need to separate a sub-schedule from the Consent Agenda for amendment and approval.) 3. Consent Agenda – Cherian Itty, Chair MOTION: THAT the Board approves the following items on the Consent Approval 3 min - Agenda: 3.1. Minutes from the June 2, 2020 Board Meeting 3.1 Page 4 3.2. Board Committee Reports (These reports summarize the draft minutes of the Committee’s last meeting; any motions coming forward from the Committees are in the regular agenda.) 3.2.1 Executive and Human Resources Committee 3.2.1 Page 10 3.2.2 Finance and Audit Committee 3.2.2 Page 11 3.2.3 Governance and Planning Committee 3.2.3 Page 12 3.3. Correspondence 3.3 Page 13 3. Place Holder: Item from the Consent Agenda Discussion Verbal 3 min - [or Approval] 4. Board Chair’s Report – Cherian Itty, Chair Info Verbal 3 min - 5. Senate Reports - 5.1. Vice-Chair – Stephen Williams Info Verbal 3 min 5.2. Board Liaison – Duncan Brown Info Verbal 6. President’s Report – Paul Dangerfield, President Info Verbal 4 min Page 28 7. Finance and Audit Committee – Patricia Heintzman 7.1 2020/21 Quarter 1 Operating and Capital Forecast Approval 7.1 15 min Page 30 MOTION: THAT the Board of Governors receives for information the 2020/21 Quarter 1 Operating and Capital Forecast. 8. Institutional Accountability Plan and Report – Toran Savjord Info 8 10 min Page 65 MOTION: THAT the Board approve the Institutional Accountability Plan and Report (IAPR) for final submission. 9. Executive and Human Resources Committee – Cherian Itty Approval 9.1 10 min Page 152 9.1 Policy B.503 Administrators – Conditions of Employment MOTION: THAT the Board of Governors approve the revisions to B.503 Administrators - Conditions of Employment, as presented. 10. NWCCU Update – Toran Savjord Info 10 5 min Page 181 Discussion - - - 11. Business Arising [or Approval] 12. Adjournment - - - - Page 3 of 182 BoG Agenda PKG Sch 3.1 MEETING MINUTES OF THE BOARD Tuesday, June 2, 2020 4:00 pm to 6:00 pm Held remotely using MS Teams Board Staff Cherian Itty, Chair Majid Raja Jacqui Stewart, VP Finance & Administration Duncan Brown, Vice Chair Michael Fleming Jennifer Ingham, VP University Relations Paul Dangerfield, President Mila Mattson Laureen Styles, VP Academic & Provost Andrew Petrozzi Patricia Heintzman Toran Savjord, VP Strategic Plan, Assess & Inst. Effect Ash Amlani, Board Liaison R. Paul Dhillon Lesley Cook, EA to the Board of Governors Barbara Joe Rodger So Layne North Guests David Fung, Retired Chancellor Jennifer Jamieson, Manager of Policy, Privacy & Governance Ryan Blades, Director Facilities Services & Campus Planning Natalia Skapski, Manager of OHS & Emergency Preparedness Stephen Williams, Senate Vice Chair * Declaration of vacancy: As per Section 24(1) of the B.C. University Act, may it be noted that Grace Dupasquier resigned from the Board effective May 1, 2020; therefore, there is one vacancy amongst the representatives elected by the Capilano University student body, who are members of the student union. We respectfully acknowledge the Lil'wat, Musqueam, Squamish, Sechelt and Tsleil-Waututh people on whose territories our campuses are located. The Chair called the meeting to order at 4:23 p.m. following the Farewell session for Retired Chancellor, Dr. David Fung, who left the meeting at this time. 1. Approval of Agenda It was moved (Ash Amlani), seconded by (Majid Raja) and resolved; THAT the agenda be approved as presented. 2. Consent Agenda It was moved (Patria Heintzman) seconded by (Ash Amlani) and resolved; THAT the Board approve the following items on the consent agenda as presented: 2.1. Minutes from the March 24, 2020 Board Meeting 2.2. Board Committee Reports: 2.2.1. Executive and Human Resources Committee Page 4 of 182 BoG Agenda PKG Sch 3.1 Minutes – June 2, 2020 Regular Meeting of the Board 2.2.2. Finance and Audit Committee 2.2.3 Governance and Planning Committee 2.2.4 Investment Management Committee 2.3. Correspondence 3. Place Holder (item from the Consent Agenda) No items were pulled from the Consent Agenda for discussion. 4. Board Chair Report The Board Chair gave a report. He discussed how the COVID-19 pandemic has impacted Capilano University and has led to challenging times. He announced that Board members Raj Paul Dhillon and Barbara Joe are leaving the Board to pursue other opportunities. Student Representative, Grace Dupasquier has resigned from the Board to take on the role of the CSU’s VP of External. Capilano University also says farewell to Jacqui Stewart, VP of Finance and Administration. The Board Chair thanked all of them greatly for the vast amount of work they’ve done, for their service to the Board and Capilano University. 5. Senate Reports The Senate Vice Chair provided the highlights from the April and May Senate meetings. He was pleased to report that the shift to virtual meetings hasn’t impacted meetings or participation. Senate approved 865 grads for the May graduation. Stephen Williams is pleased to be continuing in the role of Senate Vice Chair. 6. President’s Report The President provided a report to the Board. He echoed the words of Dr. Bonnie Henry, “continue to be kind to everyone”. He also thanked each and every one of the University’s community partners, the students and the employees for all of their efforts to continue working during this time. The University and its Administration has received tremendous support from the Ministry; what CapU is experiencing, all the other institutions are experiencing. Each and every one of the employees is doing a remarkable amount of work. The Board Chair commented that the Centre for International Experience has done a tremendous amount of work to support the students. It was clarified that Academica was brought in specifically to look at the admissions process, whereas AACRAO was hired to look at the broader scope of strategic enrolment management. 7. Governance Committee 7.1 Board Governance Manual The Committee Chair provided background and highlights. All of the Board governance documents have been consolidated. The language has been updated, clarified and strengthened. The roles of the Senate and the Board of Governors have been included in the Introduction. To be consistent with other, similar public post-secondary institutions, the two thirds majority rule is in place to change the Board bylaws and Code of Ethics.