TOWN OF PORT HEDLAND ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 24 MAY 2017 AT 5:30PM COUNCIL CHAMBERS, MCGREGOR STREET, PORT HEDLAND DISCLAIMER No responsibility whatsoever is implied or accepted by the Town of Port Hedland for any act, omission, statement or intimation occurring during Council Meetings. The Town of Port Hedland disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission, and statement of intimation occurring during Council Meetings. Any person or legal entity that acts or fails to act in reliance upon any statement, act or omission occurring in a Council Meeting does so at their own risk. The Town of Port Hedland advises that any person or legal entity should only rely on formal confirmation or notification of Council resolutions. “A nationally significant, friendly city that people are proud to call home” David Pentz Chief Executive Officer Distribution Date: 7 June 2017 ORDINARY COUNCIL MEETING MINUTES 24 MAY 2017 Item 1 Opening of Meeting ................................................................................................... 5 Item 2 Acknowledgement of Traditional Owners ............................................................... 5 Item 3 Recording of Attendance .......................................................................................... 5 3.1 Attendance .......................................................................................................... 5 3.2 Apologies ............................................................................................................ 5 3.3 Approved Leave of Absence ............................................................................... 5 3.4 Disclosure of Interests ........................................................................................ 5 Item 4 Response to Previous Questions ............................................................................ 6 4.1 Response to Questions taken on notice from Public at the Ordinary Council Meeting held on Wednesday 26 April 2017 ........................................... 6 4.2 Response to Questions taken on notice from Elected Members at the Ordinary Council Meeting held on Wednesday 26 April 2017 ............................. 6 Item 5 Applications for Leave of Absence .......................................................................... 6 Item 6 Attendance by Telephone/Instantaneous Communications.................................. 7 Item 7 Public Time ................................................................................................................ 7 7.1 Public Question Time .......................................................................................... 7 7.1.1 Mr John Peters ....................................................................................... 7 7.1.2 Mr Dave McGowan ................................................................................ 9 7.1.3 Mr Scott Gerhardt ................................................................................... 9 7.1.4 Mr Arnold Carter ................................................................................... 10 7.1.5 Mr Jim Henneberry ............................................................................... 11 7.1.6 Ms Jan Ford ......................................................................................... 11 7.1.7 Mr George Daccache ........................................................................... 11 7.1.8 Mr Ron Attwood ................................................................................... 12 7.1.8 Mr Frank Edwards ................................................................................ 12 7.1.9 Ms Nina Pangahas ............................................................................... 13 7.2 Public Statement Time ...................................................................................... 14 7.2.1 Mr Chris Gillingham .............................................................................. 14 7.2.2 Miss Charlie Schmich ........................................................................... 14 7.2.3 Mr Dave McGowan .............................................................................. 14 7.2.4 Mr Arnold Carter ................................................................................... 15 7.2.5 Mr Jim Henneberry ............................................................................... 15 7.2.6 Ms Mary Attwood ................................................................................. 15 7.2.7 Mr John Peters ..................................................................................... 16 7.2.8 Ms Briohny Evans ................................................................................ 16 7.2.9 Ms Kate Osborne ................................................................................. 17 Page 2 ORDINARY COUNCIL MEETING MINUTES 24 MAY 2017 7.2.10 Mr Ron Attwood ................................................................................... 17 7.2.11 Mr George Daccache ........................................................................... 18 7.3 Petitions/Deputations/Presentations/Submissions ............................................ 18 7.3.1 Ms Claire Wellbeloved ......................................................................... 18 Item 8 Questions from Members without Notice ............................................................. 20 8.1 Councillor Richard Whitwell .................................................................. 20 Item 9 Declarations of All Members to Have Given Due Consideration to All Matters Contained in the Business Paper before the Meeting ............................ 20 Item 10 Confirmation of Minutes of Previous Meeting ...................................................... 20 10.1 Confirmation of Minutes of the Ordinary Council Meeting held on Wednesday 26 April 2017 ................................................................................. 20 Item 11 Announcements by Presiding Member without Discussion ............................... 21 Item 12 Reports of Officers .................................................................................................. 23 15.1 Consideration of the proposed Change of Use to Club Premises on Lot 5854, (8) Harwell Way Wedgefield, constituting a Use Not Listed in Town of Port Hedland Town Planning Scheme No. 5. ........... 23 12.1 Corporate and Performance ............................................................................. 31 12.1.1 Amendment to Policy 4/006 ‘Elections – Caretakers Period’................ 31 12.1.2 Salaries and Allowances Tribunal Determination and Elected Members Fees, Allowance and Reimbursements for 2017/18 ............. 43 12.1.3 Audit, Risk and Governance Committee Membership .......................... 61 12.1.4 2017 WA Local Government Convention and Trade Exhibition ........... 74 12.1.5 Sponsorship of the 2017 Pilbara Economic Development Conference ........................................................................................... 85 12.1.6 Community Partnership Grants ............................................................ 89 12.1.5 Sponsorship of the 2017 Pilbara Economic Development Conference ........................................................................................... 99 12.1.7 Spot Rating of Transient Workforce Accommodation Camps located on Mining Tenements ............................................................ 100 12.1.8 Write off of Bad Debts ........................................................................ 127 12.1.9 Report of Audit Findings ..................................................................... 137 12.1.10 Statement of Financial Activity for the period ended 30 April 2017 .... 148 12.2 Development, Sustainability and Lifestyle ....................................................... 165 12.2.1 Hedland Aquatic Facility Operation and Master Planning .................. 165 12.2.2 Scheme Amendment No.67 – Rezoning various lots in Bell Street to ‘Transport Development’ ................................................................ 172 12.2.3 Memorandum of Understanding – Disaster Events ............................ 183 Page 3 ORDINARY COUNCIL MEETING MINUTES 24 MAY 2017 Item 13 Reports of Committees ......................................................................................... 190 13.1 Audit, Risk and Governance Committee Minutes – 2 May 2017 ..................... 190 Item 14 Motions of Which Previous Notice Has Been Given .......................................... 190 Item 15 New Business of an Urgent Nature ...................................................................... 191 15.2 Port Haven TWA Village – Lease Renewal ........................................ 191 Item 16 Matters for Which Meeting May Be Closed (Confidential Matters) ................... 207 16.2 Appointment of Director Development, Sustainability and Lifestyle .. 208 16.1 Chief Executive Officer Probation Review (Late Item) ...................... 209 Item 17 Closure ................................................................................................................... 210 17.1 Date of Next Meeting ...................................................................................... 210 17.2 Closure ........................................................................................................... 211 Page 4 ORDINARY COUNCIL MEETING MINUTES 24 MAY 2017