Team Neutrino FIRST Robotics Team #3928 Co-Captain Management System By Dagney Paskach Co-Captain Oct. 2014-present Ames, Iowa www.teamneutrino.org Story County 4H Team Neutrino FIRST Robotics Team #3928 Table of Contents Overview ...................................................................................................... 5 Past Leadership ........................................................................................... 5 Contact information ..................................................................................... 5 Co-Captain Notes ........................................................................................... 6 Position Description ..................................................................................... 6 Weekly Emails ............................................................................................ 6 Team Hard Drive ......................................................................................... 6 Team Google Drive .................................................................................... 10 Co-Captain’s Binder ................................................................................... 10 Scouting ..................................................................................................... 12 Prescouting .............................................................................................. 12 Creating the Scouting Card ......................................................................... 13 Pit Scouting .............................................................................................. 15 Match Scouting ......................................................................................... 15 The Scouting Meeting ................................................................................ 16 Alliance Selections ..................................................................................... 17 Managing the scouting sub-team ................................................................. 17 How to pick your scouts .......................................................................... 17 Make it fun! ........................................................................................... 18 Tip for match scouting ............................................................................ 18 Research other teams’ methods ................................................................ 19 Get involved with team strategy ............................................................... 19 Never skip the scouting meeting! ............................................................. 19 Graphics ..................................................................................................... 20 Identity Standards Document ..................................................................... 20 Apparel .................................................................................................... 20 Team Neutrino apparel design process ...................................................... 20 Ordering apparel .................................................................................... 21 Other team and program apparel ............................................................. 22 Newsletter ................................................................................................ 22 Ames, Iowa www.teamneutrino.org Story County 4H Team Neutrino FIRST Robotics Team #3928 Brochure .................................................................................................. 23 Buttons and Stickers .................................................................................. 23 Robot Card ............................................................................................... 24 Sponsor recognition ................................................................................... 24 Robot .................................................................................................... 25 Banner .................................................................................................. 25 Pit ........................................................................................................ 26 Team displays and website ...................................................................... 26 Pit Binder ................................................................................................. 26 Annual Report ........................................................................................... 28 Managing the Graphics Sub-Team ............................................................... 29 How to select members for your sub-team................................................. 30 Tip for everyone working on the graphics sub-team .................................... 30 You gotta be a little OCD ......................................................................... 30 Color is better ........................................................................................ 30 Know where to copy from! ....................................................................... 31 Award Submissions ...................................................................................... 32 Chairman’s ............................................................................................... 32 Essay .................................................................................................... 32 Executive Summary ................................................................................ 33 Presentation .......................................................................................... 33 Video .................................................................................................... 33 Pictures ................................................................................................. 34 Woodie Flowers ......................................................................................... 34 Entrepreneurship Award ............................................................................. 35 Executive Summary ................................................................................ 35 Business Plan ......................................................................................... 37 Judges’ Information ................................................................................... 37 Judges’ Report ....................................................................................... 37 Judges’ Packet........................................................................................ 38 Fundraising ................................................................................................. 44 Ames, Iowa www.teamneutrino.org Story County 4H Team Neutrino FIRST Robotics Team #3928 Local Businesses ....................................................................................... 44 Corporate “Big Name” Sponsors .................................................................. 45 Grants ..................................................................................................... 47 Business Plan............................................................................................ 47 Managing the Fundraising Sub-Team ........................................................... 47 TMI and Cultivating Relationships ............................................................. 48 Stay in touch ......................................................................................... 48 Public Relations (PR) .................................................................................... 49 The Press ................................................................................................. 49 At Competitions ........................................................................................ 49 Social Media ................................................................................................ 50 Website ................................................................................................... 50 Facebook ................................................................................................. 50 Twitter ..................................................................................................... 50 Flickr ....................................................................................................... 50 Videography ................................................................................................ 52 Safety Animation ....................................................................................... 52 Chairman’s ............................................................................................... 52 Robot Reveal Slideshow ............................................................................. 53 Season Wrap-Up ....................................................................................... 53 Outreach and Event Planning ......................................................................... 54 Event Comment Sheets .............................................................................. 54 How to set up an event .............................................................................. 55 Mentoring Programs .................................................................................. 55 Camps ..................................................................................................... 56 Managing the Outreach Sub-Team ..............................................................