DHC Minutes 4b/2020 Sha Tin District Council Minutes of the Meeting of the Development and Housing Committee in 2020 Date : 3 July 2020 (Friday) Time : 3:02 pm Venue : Sha Tin District Council Conference Room 4/F, Sha Tin Government Offices Present Title Time of joining Time of leaving the meeting the meeting Mr CHAN Nok-hang (Chairman) DC Member 3:02 pm 6:16 pm Mr NG Kam-hung (Vice-Chairman) ” 3:02 pm 6:16 pm Mr CHING Cheung-ying, MH DC Chairman 3:02 pm 6:16 pm Mr WONG Hok-lai, George DC Vice-Chairman 3:02 pm 6:16 pm Mr CHAN Billy Shiu-yeung DC Member 4:24 pm 6:16 pm Mr CHAN Pui-ming ” 3:02 pm 6:16 pm Mr CHAN Wan-tung ” 6:15 pm 6:16 pm Mr CHENG Chung-hang ” 3:34 pm 5:33 pm Mr CHEUNG Hing-wa ” 3:02 pm 6:16 pm Mr CHOW Hiu-laam, Felix ” 3:02 pm 6:16 pm Mr HUI Lap-san ” 3:02 pm 5:33 pm Mr LAI Tsz-yan ” 6:15 pm 6:16 pm Mr LI Chi-wang, Raymond ” 3:02 pm 6:16 pm Mr LI Sai-hung ” 3:02 pm 6:16 pm Mr LI Wing-shing, Wilson ” 3:02 pm 4:04 pm Mr LIAO Pak-hong, Ricardo ” 3:02 pm 5:20 pm Mr LO Tak-ming ” 5:35 pm 6:16 pm Mr LUI Kai-wing ” 3:02 pm 6:16 pm Mr MAK Tsz-kin ” 3:02 pm 6:16 pm Mr SHAM Tsz-kit, Jimmy ” 3:02 pm 6:16 pm Mr SIN Cheuk-nam ” 3:02 pm 5:34 pm Mr TING Tsz-yuen ” 3:02 pm 6:16 pm Mr TSANG Kit ” 4:56 pm 5:54 pm Mr WAI Hing-cheung ” 3:02 pm 6:16 pm Mr WONG Ho-fung ” 3:02 pm 6:16 pm Ms WONG Man-huen ” 3:06 pm 3:36 pm Mr YAU Man-chun ” 3:09 pm 5:45 pm Mr YIP Wing ” 3:02 pm 4:39 pm Mr YUNG Ming-chau, Michael ” 3:02 pm 6:16 pm Ms LIU Sin-yi, Angela (Secretary) Executive Officer (District Council) 5, Sha Tin District Office In Attendance Title Mr WONG Shek-hay, Sebastian Assistant District Officer (Sha Tin) (2) Mr YUEN Chun-kit, Derek Senior Executive Officer (District Council), Sha Tin District Office Mr LAI Wing-chi, Derek District Environment Hygiene Supt (Sha Tin), Food and Environmental Hygiene Department ( 1 ) In Attendance Title Mr LAU Chun-him, Kenny Senior Urban Planner/Sha Tin, Planning Department Mr WOO Tim Senior Estate Surveyor/South East (District Lands Office, Sha Tin), Lands Department Ms NGO Po-ling Senior Housing Manager/TNS1, Housing Department Mr LEUNG Chin-hung Engineer/NTE (Distribution 1), Water Supplies Department In Attendance by Invitation Title Ms CHU Ha-fan, Jessica District Planning Officer (Sha Tin, Tai Po and North), Planning Department Mr LEE Ho-ching, Adrian Town Planner/Sha Tin (3), Planning Department Mr WOO Tai-on, Gabriel Project Team Leader/Housing, Civil Engineering and Development Department Mr CHENG Kam-pong, Patrick Senior Engineer (2), Civil Engineering and Development Department Mr LUI Siu-kwan, Jack Engineer (3), Civil Engineering and Development Department Mr LO Edwin Project Manager, Black & Veatch Hong Kong Limited Ms LEE Shuk-fan Chief Engineer, Black & Veatch Hong Kong Limited Mr LEE Yiu-kee, Harry Engineer, Black & Veatch Hong Kong Limited Mr HUI Yuk-hung Principal Environmental Consultant, Ramboll Hong Kong Limited Ms WONG Elim Senior Planning Officer (6) (Acting), Housing Department Ms HO Yin-ni, Amy Senior Architect (20), Housing Department Mr YUEN Kin-yip, Alan Senior Civil Engineer (4), Housing Department Mr LAI Kwok-leung, Horace Architect (87), Housing Department Mr TSO Shun-lai, Marcus Civil Engineer (7), Housing Department Mr NGAI Hiu-kan, Wilfred Engineer/Ma On Shan, Transport Department Mr WONG Chun-wai, Edmund Senior Liaison Officer (North), Sha Tin District Office Mr CHUNG Hon-wai, Thomas Senior Engineer/Tech Support 3 (Acting), Water Supplies Department Absent Title Mr CHENG Tsuk-man DC Member (Application for leave of absence received) Mr CHUNG Lai-him, Johnny ” ( ” ) Dr LAM Kong-kwan ” ( ” ) Mr MAK Yun-pui, Chris ” ( ” ) Mr MOK Kam-kwai, BBS ” ( ” ) Ms NG Ting-lam ” ( ” ) Mr SHEK William ” ( ” ) Ms TSANG So-lai ” ( ” ) Mr CHIU Chu-pong ” (No application for leave of absence received) Mr HUI Yui-yu ” ( ” ) Mr LO Yuet-chau ” ( ” ) Ms LUK Tsz-tung ” ( ” ) ( 2 ) Action The Chairman welcomed members and representatives of government departments to the resumption of the fourth meeting of the Development and Housing Committee (DHC) of the year. 2. The Chairman informed all attendees that media representatives, being present as observers, were taking photographs and making video and audio recordings. He said that the air- conditioning for the meeting would be provided until 8:00 pm. During the epidemic, there would be conference room cleaning service at 6:30 pm. 3. Mr Michael YUNG said that the meeting should be held at 2:30 pm, 15 minutes had already passed now. He wanted to clarify whether it would be legitimate to start the meeting now. 4. Ms Angela LIU, Executive Officer (District Council) 5 of the Sha Tin District Office said that according to Order 12 (2) of the Sha Tin District Council Standing Orders (Standing Orders), “If a quorum is not present at the commencement of the meeting or in the course of a meeting, the Chairman shall direct the Secretary to summon those members of the Council not present. If after 15 minutes a quorum is not present, the Chairman shall adjourn the meeting forthwith.” The Chairman did not direct the Secretariat to summon those members not present regarding the 15 minutes before announcing the start of the meeting. 5. Mr Michael YUNG said that the resumption of meeting was scheduled to be held at 2:30 pm but the meeting was started at 3:04 pm. He pointed out that the meeting would discuss the amendments to the outline zoning plan. He was worried that the legitimacy of the meeting would be questioned in the future, and asked whether the assistant district officer would seek legal advice. 6. Mr Sebastian WONG, Assistant District Officer (Sha Tin) (2) said that there was no additional comment on the explanation of Standing Orders from the Secretary. 7. The Chairman said that a special meeting could be convened to follow up on the issues that needed to be handled in this resumption meeting, so as to relieve the doubts from Mr Michael YUNG after discussing with the Vice-Chairman. 8. Mr Michael YUNG said that he supported the National Security Law and was concerned about the legitimacy of the meeting. 9. Mr Raymond LI said that he respected the Chairman’s decision and suggested that the rules of procedure could be discussed in the Finance and General Affairs Committee (FGAC). 10. The Chairman said that according to Order 54 of Standing Orders “The Chairman of the Council shall ensure observance of all the Standing Orders. His or her decision on a point of order shall be final”. He asked the Chairman of the Sha Tin District Council (District Council) to decide whether the meeting should be continued. 11. Mr CHING Cheung-ying said that although the start of meeting was delayed, there was a quorum within a relatively reasonable time. He believed that this was a completely legitimate meeting. He had just discussed with the Vice-Chairman of District Council, the meeting could be adjourned for a few minutes and be convened in the form of a special meeting with the original agenda at the same venue, which would not contradict the purpose of the resumption meeting scheduled today. He judged that although it was more than 30 minutes late, there was a quorum ( 3 ) in the meeting, so it was a completely legitimate meeting. 12. The Chairman thanked Mr CHING Cheung-ying for the explanation. He pointed out that the resumption meeting was scheduled to be held at 2:30 pm and the meeting was indeed delayed. He suggested announcing cancellation of the resumption meeting due to a lack of quorum and holding a special meeting for DHC at 3:20 pm. He asked the members to stay in the conference room. 13. Mr WAI Hing-cheung would like to know whether the special meeting to be held later would be legitimate and whether it would be necessary to notify members and officers of the official time, venue and date of the special meeting at a designated time. 14. Mr Michael YUNG would like to know if the meeting was adjourned and held later again, how the applications for leave of absence of the eight members should be processed. 15. Mr YAU Man-chun apologised to the members for his late arrival. As the Chairman of FGAC, he believed that all the members should take responsibility if the meeting was adjourned due to a quorum was not present after 15 minutes of scheduled starting time at 2:30 pm of the meeting. He said that the Chairman of District Council could exercise his power. He had suggested that a special meeting be held at the football pitche at Wong Chuk Yeung Street to oppose the use of Chun Yeung Estate as a quarantine centre, but the Chairman did not adopt his opinion at that time. He pointed out that he would support the Chairman if he ruled that there was a quorum to continue the meeting. 16. The views of Mr Wilson LI were summarised below: (a) he agreed with rigorous handling and had reservations about the statement of the Chairman that 15 minutes would only be counted after he announced the start of meeting.