MEMORANDUM TO: Board of Directors FROM: Catherine Hayes, Board Secretary DATE: April 18, 2019 RE: April 25, 2019, Regular Board Meeting This memorandum shall serve as notice of the Regular Board of Directors Meeting of the Eagle River Water & Sanitation District: Thursday, April 25, 2019 11:30 a.m. Eagle River Water & Sanitation District Office Walter Kirch Room 846 Forest Road Vail, CO 81657 Cc public items: Board Materials via Email: ERWSD Managers Bob Armour, Vail resident Ken Marchetti, Marchetti & Weaver, PC Caroline Bradford, Independent Consultant Robert Lipnick, Vail resident Rick Sackbauer, Vail resident BOARD OF DIRECTORS REGULAR MEETING April 25, 2019, 11:30 a.m. 1. Consultant/Guest Introduction 2. Public Comment• 3. Action Items 3.1. Meeting Minutes of March 28, 2019, Special Meeting☼ 3.2. Meeting Minutes of March 28, 2019, Joint Meeting with UERWA☼ 3.3. Resolution Consenting to Overlapping Boundaries – Jim Collins☼ 3.4. Resolution re Bighorn Terrace Sanitation Subdistrict Budget – James Wilkins☼ 3.5. Consent Agenda: Contract Log☼ 4. Strategy Items 4.1. Board Member Input 5. General Manager Report – Linn Brooks* 5.1. General Manager Information Items 5.1.1. Recruiting.com Video – Ali Kelkenberg and Amy Vogt 5.1.2. Climate Action Collaborative 2018 Annual Report* 5.1.3. Stillwater Update – James Wilkins 5.2. Operations Report* 5.2.1. Lead and Copper Sampling – Kailey Rosema* 5.3. Engineering Report – Jason Cowles* 5.3.1. Eagle Park Reservoir Comprehensive Dam Safety Evaluation* 5.4. Public Affairs Report – Diane Johnson* 5.5. Monthly Reports 5.5.1. Development Report* 5.5.2. Authority March Meeting Summary – draft* 5.5.3. District and Authority Committees* 6. General Counsel Report – Jim Collins† 7. Water Counsel Report – Glenn Porzak ☼ Action Item Attachment * Informational Attachment † Confidential Attachment • Public comment of items not on the agenda is limited to three minutes per person on any particular subject for which public comment is accommodated, pursuant to § 18-9-108, C.R.S. 8. Executive Session pursuant to § 24-6-402(a)(b) and (e), C.R.S. 8.1. General Counsel Review of Matters in Negotiation – Jim Collins 8.2. Water Counsel Review of Matters in Negotiation – Glenn Porzak 8.2.1. Piney River Unit 8.2.2. Bolts Lake Agreement† 8.2.3. Bulk Water and Delivery Agreement† 8.2.4. CRCA Update† 9. Adjournment Collins Cockrel & Cole A PROFESSIONAL CORPORATION ASSOCIATES PAUL R. COCKREL ATTORNEYS AT LAW JOSEPH W. NORRIS JAMES P. COLLINS 390 UNION BOULEVARD, SUITE 400 BART W. MILLER ROBERT G.COLE DENVER, COLORADO 80228-1556 TIMOTHY J. FLYNN OF COUNSEL EVAN D. ELA TELEPHONE: 303-986-1551 MATTHEW P. RUHLAND LINDA M. GLESNE TOLL FREE: 800-354-5941 DAVID A. GREHER FACSIMILE: 303-986-1755 303.218.7195 KATHRYN G. WINN www.cccfirm.com [email protected] ALLISON C. ULMER MEMORANDUM April 12,2019 TO: Board of Directors Linn Brooks, General Manager Eagle River Water & Sanitation District FROM: James P. Collins RE: Consenting to the Formation of RiverPark Metropolitan District Nos. 1 and 2 There is proposed by the developers of the Gravel Pit property in Edwards the formation of two Metropolitan Districts. One will serve the commercial property and the other the residential. They propose to use the Metropolitan Districts to pay for some of the water and sewer infrastructure. Under Colorado law, they must have consent of the overlapping District to form a new District with those powers. The property is already within Edwards Metro District but Edwards, of course, did not wish to provide infrastructure or services. A subdistrict really doesn't deal with the long-term special services this development wishes to provide. Ultimately, the decision as to whether to allow this District to form is in the hands of the County Commissioners. We at the staff level see no reason to not consent to the formation by approving the attached Resolution. I have revised their proposed Resolution to conform with actual facts regarding the Water Authority versus the District, and I have read their draft Service Plan and requested a number of changes. If anyone would like a copy of the Service Plan, please let me know. We, therefore, recommend a ....Motion to Approve the Resolution Consenting to the Organization of the Edwards RiverPark Metropolitan District Nos. 1 and 2. {00688910. DOCX / } RESOLUTION OF THE BOARD OF DIRECTORS OF THE EAGLE RIVER WATER AND SANITATION DISTRICT EAGLE COUNTY, COLORADO A RESOLUTION CONSENTING TO THE ORGANIZATION OF THE EDWARDS RIVERPARK METROPOLITAN DISTRICT NOS. 1 AND 2, WHOSE BOUNDARIES AND SERVICES WILL OVERLAP WITH THE BOUNDARIES AND SERVICES OF EAGLE RIVER WATER AND SANITATION DISTRICT WHEREAS, Eagle River Water and Sanitation District ("ERWSD") is a quasi-municipal corporation and political subdivision of the State of Colorado operating under Article 1 of Title 32, C.R.S.; and WHEREAS, Section 32-1-107(2), C.R.S., provides that no special district may be organized wholly or partly within an existing special district providing the same service; and WHEREAS, Section 32-l-107(3)(b)(IV), C.R.S., provides generally that an overlapping special district may be authorized to provide the same service as the existing special district if the board of directors for the existing special district consents to the overlapping special district providing the same service; and WHEREAS, upon organization of the proposed Edwards RiverPark Metropolitan District Nos. 1 and 2 (the "Districts"), the boundaries of the Districts and ERWSD will overlap; and WHEREAS, ERWSD has received a request from the proponents of the Districts to consent to the organization and overlap of the Districts over certain property located within the boundaries of ERWSD pursuant to Section 32-1-1 07(3)(b)(I V), C.R.S.; and WHEREAS, it is anticipated that ERWSD will provide sanitary sewer service and Upper Eagle Regional Water Authority ("UERWA") will provide water service to the property located within the boundaries of the Districts; and WHEREAS, the Districts will have and exercise only limited powers with regard to the design, financing, construction, and provision of potable water and sanitary sewer infrastructure and services; and WHEREAS, ERWSD will consent to an overlap of sanitary sewer powers within the boundaries of ERWSD by the Districts upon the terms and conditions hereinafter set forth. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Eagle River Water and Sanitation District, County of Eagle, State of Colorado, that: 1. ERWSD hereby consents to the organization and overlapping of the proposed Edwards RiverPark Metropolitan District Nos. 1 and 2, and to the Districts possessing certain authority to design, finance, construct, and provide potable water and sanitary sewer facilities within their proposed boundaries subject to the following conditions: {00688859.DOC / 2 } A. The improvements and facilities to be financed, designed, acquired or constructed by the Districts may not duplicate or interfere with any other improvements or facilities existing or planned to be constructed by ERWSD or UERWA without the written consent of ERWSD. B. All potable water and sanitary sewer improvements to be constructed by the Districts shall be constructed by ERWSD and UERWA at the advanced cost of the Developer or Districts, or otherwise to any and all applicable standards and specifications of ERWSD and UERWA and shall be conveyed to ERWSD and UERWA. C. The power and authority of the Districts with respect to potable water and sanitary sewer services shall be limited to the design, financing, acquisition, and construction of potable water and sanitary sewer facilities in compliance with the standards of ERWSD and UERWA. If constructed by Developer or Districts (at ERWSD sole discretion) the facilities will be conveyed to ERWSD and UERWA upon ERWSD 's and UERWA's satisfactory approval of their completion at no cost to ERWSD or UERWA; provided, notwithstanding the foregoing, the Districts may construct, acquire, operate and maintain a non-potable irrigation system with UERWA approval and provide non-potable irrigation services within their boundaries. If allowed, UERWA shall not be responsible for any aspect of a non-potable irrigation system or non-potable irrigation services within the Districts. 2. ERWSD' s consent is expressly conditioned on the Districts' compliance with the conditions stated herein. Failure by the Districts to comply with the express conditions stated herein shall nullify the consent of ERWSD to the formation and overlap of the Districts pursuant to Section 32-1-107, C.R.S. 3. Nothing in this resolution constitutes or implies ERWSD 's approval of the development of a specific area within the Districts, it being understood that all land use plans for the property within the Districts must be approved by the Eagle County Board of County Commissioners as part of a separate development review process. Dated this day of , 2019. EAGLE RIVER WATER AND SANITATION DISTRICT By: President ATTEST: Secretary {00688859.DOC / 2 } DN 3509982.1 BOARD ACTION REQUEST TO: Board of Directors FROM: James Wilkins, Director of Finance DATE: April 25, 2019 RE: Resolutions to Adopt 2019 Budget for Bighorn Terrace Sanitation Subdistrict and Appropriate Sums of Money Summary of Subject: Staff is recommending that the District adopt the attached resolutions for a budget and to appropriate sums of money for sewer line work that will be taking place in Bighorn Terrace subdivision located in East Vail. Given that the system was previously private it was determined that the improvements and upgrades needed should be paid for by the subdivision, and a new subdistrict was created in late 2017 so that a standalone fee could be assessed to only those homes comprising the subdistrict to pay for the work. Discussion and Background: In December of 2017 the Board of Directors agreed to form a new subdistrict, the Bighorn Terrace Sanitation Subdistrict, for the purpose of improving and enlarging a section of formerly private sewer line that served a small number of homes in this East Vail neighborhood.