Employee Information Guide Revised: February1, 2019 Department of Human Resources TABLE OF CONTENTS SECTION I – INTRODUCTION ................................................................................................. 1 PURPOSE AND OBJECTIVE ........................................................................................................................ 1 ADMINISTRATION ........................................................................................................................................ 1 ADMENDMENTS TO PERSONNEL POLICIES ...................................................................................... 1 COMPLIANCE .................................................................................................................................................. 2 SECTION II – CLASSIFICATION PLAN .................................................................................. 3 PURPOSE ........................................................................................................................................................... 3 USE OF JOB DESCRIPTIONS ....................................................................................................................... 3 USE OF CLASSIFICATION PLAN ............................................................................................................... 3 ADMINISTRATION OF CLASSIFICATION PLAN ................................................................................. 3 REQUEST FOR JOB EVALUATION / RE-EVALUATION ................................................................... 4 SECTION III – COMPENSATION PLAN ................................................................................. 5 PURPOSE AND POLICY ................................................................................................................................ 5 1) Personnel Complement Control ....................................................................................................................5 2) Overtime Pay and Compensatory Time ......................................................................................................6 3) Definitions ..............................................................................................................................................................7 HOLIDAY PAY .................................................................................................................................................. 8 EMPLOYEE LATERAL TRANSFERS ........................................................................................................ 9 FILL-IN PAY ..................................................................................................................................................... 9 TEMPORARY ASSIGNMENT ...................................................................................................................... 9 CALL BACK PAY .............................................................................................................................................. 9 ON CALL PAY ................................................................................................................................................. 10 REPORTING PAY .......................................................................................................................................... 10 PAY RATES FOR CHANGES IN STATUS ............................................................................................... 11 EMPLOYEE PAY ............................................................................................................................................ 11 PAYROLL DEDUCTIONS ............................................................................................................................ 12 LONGEVITY PAY .......................................................................................................................................... 13 SECTION IV – EMPLOYMENT .............................................................................................. 14 EQUAL EMPLOYMENT OPPORTUNITY .............................................................................................. 14 ANTI-HARASSMENT ................................................................................................................................... 14 Table of Contents Page i 1) Filing a Complaint ............................................................................................................................................ 17 2) Complaint Investigations .............................................................................................................................. 18 3) Complaint Process ........................................................................................................................................... 18 4) Prohibition Against Retaliation .................................................................................................................. 21 WORKPLACE VIOLENCE & ABUSIVE CONDUCT ............................................................................. 21 1) Workplace Violence......................................................................................................................................... 21 2) Abusive Conduct ............................................................................................................................................... 24 AMERICANS WITH DISABILITIES ACT AND AMENDMENTS ACT ........................................... 27 RECRUITMENT ............................................................................................................................................. 28 1) Applications........................................................................................................................................................ 29 2) Recruitment by Examinations ..................................................................................................................... 29 3) Residency Requirement ................................................................................................................................. 30 POST OFFER REQUIREMENT ................................................................................................................. 31 MINIMUM AGE .............................................................................................................................................. 31 EMPLOYEE CLASSIFICATION ................................................................................................................. 32 EMPLOYMENT ACTIONS .......................................................................................................................... 32 1) New Hires ............................................................................................................................................................ 32 2) Promotions ......................................................................................................................................................... 33 3) Transfers ............................................................................................................................................................. 33 4) Temporary Assignment ................................................................................................................................. 33 5) Demotions ........................................................................................................................................................... 33 6) Rehire ................................................................................................................................................................... 34 PROBATIONARY PERIOD ......................................................................................................................... 35 EMPLOYEE ONBOARDING ....................................................................................................................... 36 OUTSIDE EMPLOYMENT .......................................................................................................................... 36 FLEXTIME ....................................................................................................................................................... 37 Types of Flextime Schedules ................................................................................................................................. 37 ATTENDANCE ............................................................................................................................................... 38 BREAKS............................................................................................................................................................ 38 LUNCH PERIOD ............................................................................................................................................ 39 EMPLOYEE TIME RECORDS .................................................................................................................... 39 INCLEMENT WEATHER ............................................................................................................................ 40 Table of Contents Page ii NEPOTISM/PERSONAL RELATIONSHIPS ......................................................................................... 41 SECTION V – LEAVE POLICIES ...........................................................................................