TO S TRIVE FO R BETTER THINGS 2021 10 August Tuesday, ORDINARY MEETING ORDINARY OF COUNCIL ORDINARY MEETING OF COUNCIL 10 AUGUST, 2021 ITEM SUBJECT PAGE ITEM-1 CONFIRMATION OF MINUTES ITEM-2 COMBUSTIBLE CLADDING PROGRAM STATUS 22 ITEM-3 COUNCIL OPERATIONS IN RESPONSE TO COVID 19, 25 DELTA VIRUS RESTRICTIONS ITEM-4 ORANGE BLOSSOM FESTIVAL - ASSOCIATED EVENT 32 PARTNERING ITEM-5 PROPERTY DEALINGS RELATING TO DEVELOPMENT 37 MATTERS MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 ITEM SUBJECT PAGE ITEM-1 CONFIRMATION OF MINUTES 4 MAYORAL MINUTE NO 8/2021 - COVID-19 UPDATE AND POSTPONEMENT 4 OF LOCAL GOVERNMENT ELECTIONS ITEM-2 POST EXHIBITION - PLANNING PROPOSAL, 4 DEVELOPMENT CONTROL PLAN AND VOLUNTARY PLANNING AGREEMENT AT 2-4 BURBANK PLACE, NORWEST (18/2018/PLP) ITEM-3 PLANNING PROPOSAL - 14-16 BROOKHOLLOW 5 AVENUE, NORWEST (2/2021/PLP) ITEM-4 PLANNING PROPOSAL - 34-46 BROOKHOLLOW 7 AVENUE, NORWEST (9/2019/PLP) ITEM-5 HILLS OF CARMEL VOLUNTARY PLANNING 6 AGREEMENT (5/2018/VPA) ITEM-6 POST EXHIBITION REPORT - CATTAI CREEK 9 CORRIDOR - DRAFT MASTER PLAN ITEM-7 POST EXHIBITION - DOG OFF-LEASH AREAS 14 ITEM-8 LTC RECOMMENDATION JUNE 2021 - 2021 BRIDGE 9 TO BRIDGE WATER SKI CLASSIC - TRAFFIC MANAGEMENT ARRANGEMENTS IN THE HILLS SHIRE ITEM-9 LTC RECOMMENDATION JUNE 2021 - SHOPLANDS 10 ROAD, ANNANGROVE - PROPOSED NEW SCHOOL BUS STOP ITEM-10 LTC RECOMMENDATION JUNE 2021 - SANTA SOPHIA 10 CATHOLIC COLLEGE GABLES - PROPOSED PARKING RESTRICTIONS AND LINE MARKING PLANS ITEM-11 LTC RECOMMENDATION JUNE 2021 - 2021 ORANGE 11 BLOSSOM FESTIVAL EVENTS - CASTLE HILL SHOWGROUND ITEM-12 LTC RECOMMENDATION JUNE 2021 - MORRIS 11 GROVE, KELLYVILLE - PROPOSED PEDESTRIAN CROSSING UPGRADE This is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 ITEM-13 LTC RECOMMENDATION JUNE 2021 - TUCKWELL 12 ROAD AND BOUNTY AVENUE, CASTLE HILL - PROPOSED DOUBLE (BB) CENTRELINE LINEMARKING ITEM-14 LTC RECOMMENDATION JUNE 2021 - FUGGLES 12 ROAD, KENTHURST - PROVISION OF DOUBLE CENTRELINE LINEMARKING ITEM-15 LTC RECOMMENDATION JUNE 2021 - SEDGER ROAD, 12 KENTHURST - PROPOSED LINE MARKING AT ANNANGROVE ROAD ITEM-16 NSW JUNIOR STATE NETBALL TITLES - KELLYVILLE 12 NETBALL COMPLEX, WELLGATE AVENUE, NORTH KELLYVILLE ITEM-17 CURTIS ROAD, NORTH KELLYVILLE - PROPOSED 13 PEDESTRIAN REFUGE ISLAND ITEM-18 MINUTES OF AUDIT COMMITTEE MEETING - 17 JUNE 14 2021 ITEM-19 NSW FIRE & RESCUE INSPECTION REPORT - 13 BUILDING, 180 HEZLETT ROAD NORTH KELLYVILLE ITEM-20 PROPERTY DEALINGS RELATING TO DEVELOPMENT 13 MATTERS ITEM-21 T21-0207 CIVIL WORKS AND MATERIALS PANEL 13 ITEM-22 PROPOSED ACQUISITION - PART LOT 1 DP 1068843 14 AND PART LOT 1 DP859067 WINDSOR ROAD CASTLE HILL ITEM-23 INFORMATION AND STATUS REPORTS 15 QUESTIONS WITHOUT NOTICE 15 This is Page 2 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 375 PRESENT Mayor Dr M R Byrne (In the Chair) Clr S P Uno (Deputy Mayor) Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr A J Hay OAM Clr R M Tracey Clr R Jethi 376 TIME OF COMMENCEMENT 7:05pm 377 TIME OF COMPLETION 9.49pm 378 DECLARATIONS OF INTEREST Item 4 - Mayor Dr Byrne, Councillors Thomas, Jethi, De Masi, Dr Gangemi, Russo, Clr Collins OAM and Uno, 379 ARRIVALS AND DEPARTURES Nil. 380 DISSENT FROM COUNCIL'S DECISIONS Nil. 381 ADJOURNMENT & RESUMPTION Nil. This is Page 3 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 The Mayor advised in accordance with the Code of Meeting Practice that this meeting is being recorded and live streamed with both audio and visual. ITEM-1 CONFIRMATION OF MINUTES A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR JETHI THAT the Minutes of the Ordinary Meeting of Council held on 13 July 2021 be confirmed. THE MOTION WAS PUT AND CARRIED. 382 RESOLUTION The Minutes of the Ordinary Meeting of Council held on 13 July 2021 be confirmed. MAYORAL MINUTE NO. 8/2021 – COVID-19 UPDATE AND POSTPONEMENT OF LOCAL GOVERNMENT ELECTIONS A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR DE MASI THAT this Mayoral Minute be received. THE MOTION WAS PUT AND CARRIED. 383 RESOLUTION This Mayoral Minute be received. COMMUNITY FORUM There were no addresses to Council during Community Forum. ITEM-2 POST EXHIBITION - PLANNING PROPOSAL, DEVELOPMENT CONTROL PLAN AND VOLUNTARY PLANNING AGREEMENT AT 2-4 BURBANK PLACE, NORWEST (18/2018/PLP) Proceedings in Brief Simon Wilkes of Urbis Pty Ltd (in favour) addressed Council regarding this matter. A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR JACKSON THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED UNANIMOUSLY. 384 RESOLUTION 1. Council enter into the Voluntary Planning Agreement (Attachment 1) and authorise Council’s common seal to be affixed to the Voluntary Planning Agreement. This is Page 4 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 2. The Voluntary Planning Agreement be executed and registered on the title of the land prior to the planning proposal being progressed to finalisation. 3. Council write to the Department of Planning, Industry and Environment (DPIE) requesting confirmation, within a 14 day timeframe, on whether or not Government requires a Satisfactory Arrangements and/or Concurrence Clause to be applied to the planning proposal, in response to the submission received from Transport for NSW. 4. The planning proposal progress to finalisation in accordance with this Report, subject to the incorporation of a Satisfactory Arrangements and/or Concurrence Clause, if confirmation of this requirement is received from the Department of Planning, Industry and Environment within the 14 day timeframe. If no response is received from the Department of Planning, Industry and Environment within the 14 day timeframe, it will be assumed that no Satisfactory Arrangements and/or Concurrence Clause is required and the planning proposal will progress to finalisation in its current form. 5. Draft amendments to The Hills Development Control Plan 2012 Part C Section 1 – Parking (Attachment 2) be adopted and come into force at the time the associated planning proposal is notified. Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION Mayor Dr M R Byrne Clr S P Uno Clr R Jethi Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi VOTING AGAINST THE MOTION None ITEM-3 PLANNING PROPOSAL - 14-16 BROOKHOLLOW AVENUE, NORWEST (2/2021/PLP) Proceedings in Brief Simon Wilkes of Urbis Pty Ltd (in favour) addressed Council regarding this matter. A MOTION WAS MOVED BY COUNCILLOR JACKSON AND SECONDED BY COUNCILLOR HASELDEN THAT the Recommendation contained in the report be adopted. THE MOTION WAS PUT AND CARRIED UNANIMOUSLY. This is Page 5 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 385 RESOLUTION 1. The planning proposal for land at 14-16 Brookhollow Avenue, Norwest (Lot 3 DP 1010849), seeking to increase the maximum height of building from RL116 metres to RL 129.2 metres and increase the floor space ratio from 1:1 to 2.65:1, be forwarded to the Department of Planning, Industry and Environment for Gateway Determination. 2. Prior to the proposal being forwarded to the Department for Gateway Determination, the Proponent be required to submit an updated Planning Proposal Report, Traffic Impact Assessment Report, Flood Study Report, Urban Design Report (including cross sections, elevations and floor plans) and Overshadowing Analysis, which seek to resolve the remaining site specific issues identified in this report. 3. Draft Hills Development Control Plan 2012 Part D Section X – 14-16 Brookhollow Avenue, Norwest (Attachment 3) be publicly exhibited concurrent with the planning proposal. 4. Council accept, in principle, the draft Voluntary Planning Agreement (Attachment 4), with the VPA to be subject to legal review (at the cost of Proponent), updated in accordance with the recommendations of the legal review and subsequently placed on public exhibition concurrent with the planning proposal and draft Development Control Plan. Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION Mayor Dr M R Byrne Clr S P Uno Clr R Jethi Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi VOTING AGAINST THE MOTION None ITEM-5 HILLS OF CARMEL VOLUNTARY PLANNING AGREEMENT (5/2018/VPA) Proceedings in Brief Alex Rybak of Mugul Pty Ltd and Jundu Pty Ltd (against) addressed Council through the General Manager This is Page 6 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 27 July 2021 MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 27 July 2021 A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.