SunLine Transit Agency June 20, 2018 12:00 p.m. AGENDA Regular Board of Directors Meeting Board Room 32-505 Harry Oliver Trail Thousand Palms, CA 92276 In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed 72 hours prior to the meeting, which are public records relating to open session agenda items, will be available for inspection by members of the public prior to the meeting at SunLine Transit Agency’s Administration Building, 32505 Harry Oliver Trail, Thousand Palms, CA 92276 and on the Agency’s website, sunline.org. In compliance with the Americans with Disabilities Act, Government Code Section 54954.2, and the Federal Transit Administration Title VI, please contact the Clerk of the Board at (760) 343-3456 if special assistance is needed to participate in a Board meeting, including accessibility and translation services. Notification of at least 48 hours prior to the meeting time will assist staff in assuring reasonable arrangements can be made to provide assistance at the meeting. ITEM RECOMMENDATION 1. CALL TO ORDER 2. ROLL CALL 3. PRESENTATIONS a) Capital Projects Update (Staff: Rudy Le Flore, Chief Project Consultant) b) SunLine University: Talent Development (Staff: Jenny Bellinger, Performance Project Assistant) 4. FINALIZATION OF AGENDA 5. APPROVAL OF MINUTES – APPROVE MAY 23, 2018 BOARD MEETING (PAGE 4-6) SUNLINE TRANSIT AGENCY BOARD OF DIRECTORS MEETING PAGE 2 JUNE 20, 2018 ITEM RECOMMENDATION 6. PUBLIC COMMENTS RECEIVE COMMENTS NON AGENDA ITEMS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person’s presentation is limited to a maximum of three (3) minutes. 7. BOARD MEMBER COMMENTS RECEIVE COMMENTS 8. CONSENT CALENDAR RECEIVE & FILE All items on the Consent Calendar will be approved by one motion, and there will be no discussion of individual items unless a Board Member requests a specific item be pulled from the calendar for separate discussion. The public may comment on any item. 8a) Checks $1,000 and Over Report for April 2018 (PAGE 7-11) 8b) Credit Card Statement for April 2018 (PAGE 12-15) 8c) Monthly Budget Variance Report for April 2018 (PAGE 16-23) 8d) Contracts Signed in Excess of $25,000 May 2018 (PAGE 24-25) 8e) Union & Non-Union Pension Investment Asset (PAGE 26-28) Summary April 2018 8f) Ridership Report for May 2018 (PAGE 29-31) 8g) SunDial Operational Notes for May 2018 (PAGE 32-35) 8h) Metrics for May 2018 (PAGE 36-47) 8i) Board Member Attendance for May 2018 (PAGE 48-49) 9. ADOPTION OF THE FISCAL YEAR 2018/19 APPROVE OPERATING AND CAPITAL BUDGET (PAGE 50-155) (Greg Pettis, Chair of Finance/Audit Committee; Staff: Jeanette Juarez, Budget Manager/Financial Analyst) 10. CONTRACT FOR INDIO YARD REPAVING APPROVE AND SITE IMPROVEMENTS (PAGE 156-158) (Greg Pettis, Chair of Finance/Audit Committee; Staff: Dean Holm, Superintendent of Facility Maintenance) 11. SECOND AMENDMENT TO CEO/GM APPROVE EMPLOYMENT AGREEMENT (PAGE 159-162) (Greg Pettis, Chair of Finance/Audit Committee; Staff: Eric Vail, General Counsel) SUNLINE TRANSIT AGENCY BOARD OF DIRECTORS MEETING PAGE 3 JUNE 20, 2018 ITEM RECOMMENDATION 12. APPROVAL OF FY 2018/19 SHORT RANGE APPROVE TRANSIT PLAN (SRTP) (PAGE 163-265) (Emmanuel Martinez, Chair of Strategic Planning and Operations Committee; Staff: Stephanie Buriel, Chief Administrative Officer) 13. REVISED DRUG & ALCOHOL POLICY APPROVE NO. B-010394 (PAGE 266-290) (Greg Pettis, Chair of Board Operations Committee; Staff: Vanessa Mora, Compliance Officer/Special Assistant to the Chief Safety Officer) 14. ELECTION OF OFFICERS APPROVE (Russell Betts, Chairman of the Board) (PAGE 291-293) 15. COMMITTEE APPOINTMENTS APPROVE (Russell Betts, Chairman of the Board) (PAGE 294-296) 16. CEO/GENERAL MANAGER’S REPORT 17. NEXT MEETING DATE July 25, 2018 12 p.m. – Board Room 32-505 Harry Oliver Trail Thousand Palms, CA 92276 18. ADJOURN ITEM 5 MINUTES SunLine Transit Agency Board of Directors Meeting May 23, 2018 A regular meeting of the SunLine Transit Agency Board of Directors was held at 12:16 p.m. on Wednesday, May 23, 2018 in the Board Room at SunLine Transit Agency, 32-505 Harry Oliver Trail, Thousand Palms, CA 92276. 1. CALL TO ORDER The meeting was called to order at 12:16 p.m. by Chairperson Russell Betts. 2. ROLL CALL Members Present: Russell Betts, Chair, SunLine Agency Board Member, City of Desert Hot Springs Troy Strange, Vice Chair, SunLine Agency Board Member, City of Indio Greg Pettis, SunLine Agency Board Member, City of Cathedral City Robert Radi, SunLine Agency Board Member, City of La Quinta Kathleen Kelly, SunLine Agency Board Member, City of Palm Desert V. Manuel Perez, SunLine Agency Board Member, County of Riverside Ty Peabody, SunLine Agency Board Member, City of Indian Wells Geoff Kors, SunLine Agency Board Member (Alternate), City of Palm Springs G. Dana Hobart, SunLine Agency Board Member, City of Rancho Mirage Members Absent: Emmanuel Martinez, SunLine Agency Board Member, City of Coachella 3. PRESENTATIONS A presentation was made to the Board by Michael Gorton with HDR regarding SunLine’s Rethink Transit initiative. 4. FINALIZATION OF AGENDA No changes to the agenda. 5. APPROVAL OF MINUTES – APRIL 25, 2018 BOARD MEETING SunLine Transit Agency Board Member Radi moved to approve the minutes of the April 25, 2018 Board meeting. The motion was seconded by SunLine Agency Vice- Chair Strange. The motion was approved by a vote of 7 yes; 0 no; 2 abstain 4 SUNLINE TRANSIT AGENCY BOARD OF DIRECTORS MEETING ITEM 5 MINUTES – MAY 23, 2018 6. PUBLIC COMMENTS Public Comments were made by: Amy Stuart, SunDial Customer 7. BOARD MEMBER COMMENTS None. 8. CONSENT CALENDAR 8a) Checks $1,000 and Over Report for March 2018 8b) Credit Card Statement for March 2018 8c) Monthly Budget Variance Report for March 2018 8d) Contracts Signed in Excess of $25,000 April 2018 8e) Union & Non-Union Pension Investment Asset Summary March 2018 8f) Ridership Report for April 2018 8g) SunDial Operational Notes for April 2018 8h) Metrics for April 2018 8i) Board Member Attendance for April 2018 8j) Board Meeting Schedule Change for June 2018 SunLine Agency Board Member Radi moved to approve the consent calendar. The motion was seconded by SunLine Agency Vice-Chair Strange. The consent calendar was approved by a unanimous vote of 9 yes; 0 no; 0 abstain 9. SUPPORT AGREEMENT, AVAIL TECHNOLOGIES, INC. Finance/Audit Committee Chair Pettis reported that this item was brought to the Committee and they unanimously approved the item. SunLine Agency Board Member Pettis motioned to approve the Support Agreement with AVAIL Technologies, Inc. and the motion was seconded by Board Member Radi. The motion carried by a unanimous vote of 9 yes; 0 no; 0 abstain 10. UPCOMING ELECTION OF OFFICERS Clerk of the Board, Brittney B. Sowell, provided a reminder to Board Members that nominations of officers and the subsequent election would occur at the June 20, 2018 Board Meeting. 5 SUNLINE TRANSIT AGENCY BOARD OF DIRECTORS MEETING ITEM 5 MINUTES – MAY 23, 2018 11. SERVICE PROVIDER AGREEMENT BETWEEN SUNLINE TRANSIT AGENCY AND WAL-MART REAL ESTATE BUSINESS TRUST AND RJ VENTURES, INDIO, LLC Finance/Audit Committee Chair Pettis reported that approval was provided by him, as Committee Chairperson, per the requirements of SunLine’s Purchasing Policies and Procedures to execute an updated service provider agreement with the correct landowner. Although this item was listed on the agenda as an information item, the full Board of Directors requested to vote on the item. SunLine Agency Board Member Hobart motioned to ratify the agreement and the motion was seconded by Board Member Pettis. The motion carried by a unanimous vote of 9 yes; 0 no; 0 abstain 12. REVIEW AND DISCUSSION OF SUNLINE FUNDING AND THE DRAFT FY 19 OPERATING AND CAPITAL BUDGET The FY19 budget for the SunLine Transit Agency was presented in draft format for the Board’s discussion. Board Members were notified that approval on this item will occur at the June Board Meeting. 13. REVIEW AND DISCUSSION OF THE DRAFT FY 2018/19 SHORT RANGE TRANSIT PLAN (SRTP) Strategic Planning & Operational Committee Vice-Chair Strange reported that this item was brought to the Committee for discussion. Strange noted that the Committee will be holding a special meeting prior to the Board to review comments and feedback, and asked for all comments to be submitted by June 8th for the Committee’s consideration. 14. CEO/GENERAL MANAGER’S REPORT A report was provided to the Board by CEO/General Manager, Lauren Skiver. 15. CLOSED SESSION There was no reportable action. 16. NEXT REGULAR BOARD MEETING DATE Wednesday, June 20, 2018 at 12:00 p.m. SunLine Transit Agency Board Room 32-505 Harry Oliver Trail Thousand Palms, CA 92276 17. MEETING ADJOURNMENT The meeting was adjourned at 1:08 p.m. Respectfully Submitted, Brittney B. Sowell Clerk of the Board 6 ITEM 8A SunLine Transit Agency CONSENT CALENDAR DATE: June 20, 2018 RECEIVE & FILE TO: Finance/Audit Committee Board of Directors RE: Checks $1,000 and Over Report for April 2018 Summary: The checks $1,000 and over report lists all of the checks processed at the Agency with a value of over $1,000 for a given month. Items identified in bold font represent "pass through" payments that were, or will be, reimbursed to SunLine under the provisions of specific grants or contracts. Items identified with underlines represent "shared" payments with SunLine and specific vendors/employees.